Recruiting Workflow is the flowchart that is prepared to design the flow of the work that is the recruitment process. It is the total blueprint of the whole recruitment process. The recruiting workflow is the flow of the way in which the recruitment of the new candidates and the employees will be done.
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How to Prepare a Recruiting Workflow?
Step 1: Preparation of the Job Description
The first thing that you have to do is that prepare a job description for the candidates. A job description candidate includes the qualification, the roles, and responsibilities of the employee, the skills that are required. You need to first understand the job and position and then frame the job description document for the applicants.
Step 2: Search for the Candidates
The next thing you need to do is to search for all the candidates. This includes staff referral, campus recruitment, sourcing through a recruitment agency, etc. You can go any of the methods or you can use all the methods that will bring you the best candidates.
Step 3: Management of the Application Process
There can be application forms or resumes and CVs. Therefore it is necessary that you manage the application process efficiently. You have to prepare a proper management process through which you have received applicants. You need to gather all the applications that you have received and then gather the data from them. This will prepare you for the next step.
Step 4: Screening and Shortlisting
This is the step where you will be screening the application that you have received. You can make use of the applications and Softwares that can help you to make the screening process easy. If you have many applicants that are difficult to screen and shortlist manually, using a technology tool will be the easiest process to do the work.
Step 5: Selection of the Candidates for Further Process
After the screening is over, you can finally make the selection of the candidates who will go to the next round. This might include some kind of assessment that will confirm the eligibility of the candidate for the appointment and going through the final selection process.
Step 6: Appointment of the Candidate(s)
This is the final round where the selection will be complete. This will ensure that the candidate(s) has been finally selected to become the employee of the organization. This step also includes the induction and orientation process. Here the candidates will be asked to complete certain documents and will be informed about the tasks they will be performing as an employee of the organization.
Step 7: Training Session
This will include the preparation and grooming of the employees. Your employees might not have any previous experience in the task they are going to perform. Therefore it is essential they get proper training from the organization to fulfill their responsibilities towards the organization.
Step 8: Prepare a Flowchart
Now that you have all the steps that you need to go through to complete the recruiting workflow, put every step into a flowchart. This will help you make the task easier. You will also know which task comes after what. A flowchart will be able to organize your workflow in a more constructive and organized pattern.
What is a Flowchart of Recruitment?
A flowchart of the recruitment is the diagrammatic representation of the whole recruitment process that starts with the preparation of the job description and ends with the process of onboarding of the employees. The flowcharts make the task easier and simpler. If the flowchart is followed while conducting the process it becomes smooth.
Why is a Recruiting Workflow Important?
A recruiting workflow is developed so that the challenging process becomes easier to complete. The process of recruitment includes many tasks to be done to complete it efficiently. The making of workflow helps to structure and organize all the steps in a flow pattern.
The flow ensures that the recruiters know which step is after what. The diagrammatic presentation makes the task a little bit easier. The recruiter does not have to stumble or lose track. The workflow ensures the completion of the process without any hurdle. Therefore it is very important to have a recruiting workflow.