A follow-up email after an interview is an email or sequence of emails that are sent in response to the actions of the employers. It is very important to send a follow-up email after having an interview with the employers after you have interviewed for a role in their company or organization as it helps in getting some information regarding your queries or clearing out any doubts. A follow-up email can also be a thank you note or an email through which you thank the recruiters for the opportunity.
4+ Follow Up Email After Interview Templates in PDF | DOC
1. Follow Up Email After Interview Template
2. Follow Up Email After Interview Example
3. Follow Up Email After Interview Format
4. Sample Follow Up Email After Interview
5. Simple Follow Up Email After Interview
How to Craft a Follow-Up Email?
Step 1: Determine an Objective
Before beginning your follow-up email, you must identify and clarify the end goal or the main objective of your message. By doing this, you can incorporate a strong call-to-action that will make your recipient want to get back to you that you can achieve your end goal. The objective of the follow-up email may vary like you can send one when you wanted some information or ask something important. Other reasons can be for meeting requests, for catching up, or maybe a thank you note as well.
Step 2: Context
The next important thing to do is emphasize and provide context before your initial communication, email, conversation, or interaction. This will help recall their memory and make it easier for them to understand your email and respond. Make sure that you start your email with the correct context so that your recipient knows who you are and what you are following up about.
Step 3: State a Purpose
The next step is to clearly state the purpose of your follow-up email and you should be straight forward with your intentions. This will prevent you from sounding untrustworthy, vague or confusing. Make sure you are specific and your contacts will feel as though you are not wasting their time and they will understand why you are asking them for their attention. This will probably make you more likely to get the information or response you want from them.
Step 4: Give a Subject Line
It is very important to give a follow-up email subject lines as it decides whether your email gets opened and how fast it does. It is generally recommended to follow up with whomever said they would be in touch from where you gave the interview or follow up with whoever you have been talking to for scheduling. The best subject line is to simplest reply to the latest email between the two of you and that is going to get opened faster than anything else. Try to use concrete numbers and times and create a sense of urgency by using tomorrow.
Step 5: Send the Follow-Up Email
Now that your follow-up email is written, there is an objective behind it, your email opens with a context, your purpose is clear, and you have already decided on a subject line. So now you just need to hit the send button. Depending on your specific situation, you will want to send your follow-up at a certain time to ensure your message remains relevant to your recipients. Make sure that you have made all the corrections and proof-read them before sending them.
Why Follow-Up Emails After an Interview Matter?
It is indeed very important to send follow-up emails after an interview. For instance, sending a thank you note after having an interview is simply considered as common courtesy. In case you fail to do so, an employer or a recruiter may think that you are ungrateful or ill-mannered.
Another reason is that recruiters are generally very busy people. Therefore, a recruiter may be coordinating with dozens of candidates at one given time. After all, even recruiters are human, so things may slip through the cracks from time to time and they might not remember specifically about you. If you do not send your follow-up email to give them certain materials that they need, or just remind them that they said they would follow up with you at a certain time.
Finally, sending a follow-up email after an interview shows that you are passionate about the opportunity. This is considered to be the biggest criteria that the recruiters look for in job seekers. It proves that you are invested in a job and signal to the recruiter that you would be a high-quality hire who would likely stick around.
When is the Best Time to Send Your Follow-Up Email?
You should generally send a follow-up email to the interviewer within a day or two after the interview. This is e-mail is not only useful for clearing out any queries regarding the position you have applied for but also useful to express your appreciation and show your enthusiasm. You can also highlight your qualifications as well as mention some critical details that you might have missed during the interview.
After this, you will have to wait and as a rule, you’re generally advised to wait for 10 to 14 days before following up. Calling too early may make you look needy and worst of all, following up too soon makes it seem like you think that they are not doing their job well.
What to Do if You Do Not Get Any Response?
In case you have send the follow-up and do not get any response after a week or so, you can try contacting the employer again. If you can just locate a contact person and get his/her phone number, you may want to try to follow up with a phone rather than sending multiple e-mail messages. Besides, if you hear nothing after doing this, then you should probably start thinking about the next job opportunity. Try not to hold up your job search waiting to get any response back from a hiring manager. It is best to keep applying and moving forward while you are waiting to hear back about the interviews and job offers so that your job hun does not get hindered.