25 Free Rental Application Templates

A rental application form is one of the tools and documents used by landlords in screening potential lessees of the former’s property. The said document is likened to a proposal application which serves as the landlord’s guide in checking the personal and professional background of the applicant.

Creating an application form for rental transactions marks the willingness of the landlord to subject his or her property either personal or real under another person’s custody and care. To ensure that the landlord gets the necessary information, rental application templates can serve as guiding tools especially in giving the landlord rental application ideas and tips.

Apartment Rental Applications

Standard Apartment Rental Application

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  • PDF

Size: 42 KB

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Generic Apartment Rental Application

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  • PDF

Size: 60 KB

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Commercial Rental Applications

Commercial Property Rental Application

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  • DOC

Size: 11 KB

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Commercial Space Application

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  • PDF

Size: 49 KB

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Commercial Rental Application Sample

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  • PDF

Size: 9 KB

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Characteristics of Rental Application Forms

Rental application forms are used by landlords to screen applicants, know their preferences, and ultimately decide if the applicant is qualified to rent his or her property for a specific period. The process of checking out prospective tenants is also referred to as tenant screening. By checking the personal, employment, and financial details of the prospective tenant, the landlord will have an idea if the former has the full capacity to perform the stipulations of the rental agreement. Aside from this, here are other salient points that you need to take into account:

The subject matter involved in the said transaction can either be the real or a personal property of the landlord. In contrast to restaurant application templates that mostly deal with real properties, rental applications cover different kinds of properties. The use could be for commercial, residential, business, and the like. Rental application templates also provide sample sections and headers that guide the overall structure of the application form.

The process is also likened to a job interview or for those who are applying for a patent. Like patent application templates  wherein you need to provide both oral and documentary proof to support your claims, the prospective tenant must convince the landlord that he or she is socially and financially capable and stable.

Landlord Rental Applications

Independent Landlord

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  • PDF

Size: 96 KB

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Landlord Rental Application

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  • PDF

Size: 26 KB

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Landlord Residential Lease Application

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  • PDF

Size: 134 KB

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Residential Rental Application

Application of Residential Tenancy

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  • PDF

Size: 2 MB

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Business Rental Applications

Business Office Rental Application

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File Format
  • DOC

Size: 14 KB

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Commercial Business Rental Application

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  • PDF

Size: 29 KB

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Business Site Rental Application

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  • PDF

Size: 75 KB

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Basic and Essential Components of Rental Application Forms

Sample rental applications provide you with ideas on how a rental application form actually works. In addition to this, rental application forms must be viewed as a unified and holistic document that is broken down into relevant sections and components such as the following:

  • Contact details of the applicant – This section is mostly situated at the first part of the application form. You need to let the applicant fill in his or her full name, address, social security system and other needed licenses, updated contact numbers, and any other information that the landlord deems to be relevant.
  • Reason for the application – the purpose of the application is very important. In cases where the applicant intends to lease a residential property, then you can also get the details of the former’s previous residence for reference purposes.
  • Proof of Income – Landlords must be very keen in checking this section. There are a variety of details or documents that can serve as a proof of income. You can ask about the applicant’s employment setting, gross or net salary for a month, or any other financial certifications. This is important because the landlord will be entrusting the care and possession of his or her property to a third person which raises the possibility of fraud, delayed payments, or other financial and legal consequences.
  • References – In here, you can ask the permission and express consent of the applicant for you to contact his or her previous landlords for background checking. Like any other application processes, you can also ask for government identification details.

Indeed, rental application processes are similar to other application procedures, such as in the case of mentor application templates. For the landlord to instill trust and confidence in the applicant, the latter must do his or her best to comply with the standards set by the former.

Equipment Rental Applications

Contractor Equipment Rental Application

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  • DOC

Size: 37 KB

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General Rental Application for Equipment

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  • PDF

Size: 271 KB

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Party Equipment Rental Application

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  • PDF

Size: 818 KB

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Office Rental Applications

Commercial Lease Application

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File Format
  • PDF

Size: 160 KB

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Application to Rent Retail or Commercial Space

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  • PDF

Size: 424 KB

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Printable Rental Application for Office

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  • DOC

Size: 9 KB

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Types of Rental Application Templates

The form and structure of rental application templates vary considerably depending on their usage and the subject matter of the application. Consider the following types printable rental application:

  • Apartment Rental Application Templates – Apartments are real or immovable properties. That is why landlords must do their best in ensuring that their proprietary rights over the apartment are not prejudiced. The application form may contain the applicant’s details, residence history, employment history and many more.
  • Commercial and Business Rental Application Templates – Properties are also rented for commercial purposes such as in the case of  vendor application template. In here, you must provide sections that must include the business financial information of the prospective applicant.
  • Equipment Rental Application Templates – To ensure that your equipment are in the right hands and will not be subjected to illegal undertakings, these templates can help you screen and at the same time monitor the possible usage of your equipment.
  • Office Rental Application Templates – The templates provided here can serve as your reference in customizing your own application forms. You may include the preferred equipment in the office, the size and other additional preferences of the applicant.

What is material is that across all the templates outlined here is the requirement that the applicant must expressly divulge his or her information in the sheet. Other types of application samples such as for volunteer application templates, the information provided by the applicant must be kept in good faith by the ones who are screening them.

Property Rental Applications

Commercial Property Rental Application

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File Format
  • PDF

Size: 141 KB

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Property Management Rental Application

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  • PDF

Size: 285 KB

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Residential Tenancy Application

Details
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  • PDF

Size: 526 KB

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Corporate Rental Applications

Corporate Apartment Rental Application

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File Format
  • PDF

Size: 116 KB

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Corporate Housing Application

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  • PDF

Size: 14 KB

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Student Rental Applications

Student Room Rental Application

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  • PDF

Size: 501 KB

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New Student Rental Application

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File Format
  • PDF

Size: 542 KB

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Tips in Dealing with Rental Application Forms

Rental application forms may seem irrelevant. However, one must bear in mind what is at stake when it comes to rental transactions. To ensure that you don’t waste your time and resources, consider the following tips:

  • Make use high quality rental application samples. Templates and samples can give you new and fresh ideas on how to start your work. By using them, you can save time and escape from the hassles of starting from scratch. Application, regardless of their purpose may it be for commercial or scholarship application template  require formal outline, content, and language.
  • Consider the nature of your property. In drafting the sections of your application form, you think about how you can secure your proprietary rights. You have to include the details about the property so that the applicant will not be misled.
  • Always ask for references. The content and structure of your application form will not matter if the applicant will just deliberately put false details. As much as possible, ask for references and other documentary support or proof to ensure that you’re dealing with a legitimate transaction

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