Meeting Minutes are the immediate written record of a conference or hearing, also known as minutes of meetings, protocols or, informally, notes. They typically define the meeting’s activities. You need to know how to write minutes of the meeting effectively. And to do that you need Team Meeting Minutes Templates.
To save time and concentrate on significant subjects during the conference, you need to prepare the various subjects to be discussed during the conference, note what you understand about them. If not, you may end up being too busy taking notes on the margins of the conference.
This step is to be followed during the meeting. Take records of what is being discussed. This includes issues raised and the solutions provided to them, respectively, if any.
This step is to be followed after the meeting. To write the minutes effectively, you first need to mention the date and time of the meeting. Next list the attendees of the meeting, and the absentees. Finally, provide the decisions made about each agenda item.
This is an optional step. If it is required, get your minutes approved by the concerned authority. Minutes may also be officially endorsed at the start of the next session, depending on your board.
After writing the minutes and getting it approved, you need to disseminate it to the required people. It includes people who attended the meeting, who was supposed to attend but missed it for certain reasons and the people who held the meeting.
Lastly, the minutes will need to be stored for future reference once you have made any necessary changes. You may also need to print and store hard copies as well or provide these to a staff member or Chair for filing.
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Minutes are the written record of a meeting, also known as a protocol or note Their aim is to record what activities, along with the accomplishments and deadlines, have been allocated to whom. This file is downloadable and fully editable so you can use it for making other meeting minutes like church meeting minutes. You can also print this file after having constructed the minutes.
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