A productive and successful meeting is dependant on the input and participation of the attendees. Whatever happens in the meeting, the decisions and proposals made, the deadlines selected, etc. – all of these need to be recorded in a meeting minute. So if anybody missed the meeting and would be joining from the next can be aware of what happened in his absence.
6 Steps to Create Meeting Minutes in Microsoft Word
Step 1: Create a New Document
Open a blank document in MS Word. You can use the desktop app or the one that is accessible online through a web browser. Give the document heading as ‘Project Meeting Minutes’. Change the text color to the theme color that your company uses. Then change the file name to project_meeting_minutes_[date of the meeting]. It is even better if you have a separate file naming scheme that you follow to save official documents.
Step 2: Type the Meeting Details
Insert a table with four columns. In the first row write ‘Meeting/Project Name:’. Merge the next three cells horizontally. In the first cell of the next row write ‘Date of Meeting’ and for the cell below write ‘Minutes Prepared By:’. In the third cell of the second row (parallel to ‘Date of Meeting’) write down ‘Time:’ and in the cell just below write ‘Location:’. In the first cell of the fourth-row type ‘Meeting Objective’. Then merge this cell with the other cells in this row. Change the color of the first row to your company’s theme color.
Step 3: Enter Details of Attendance
Insert another table having four columns. In the first row write ‘Attendance at Meeting’. Merge the other cells of this row with it. In the first row of the second row write ‘Name:’, in the second write ‘Department/Division’, in the following ‘Email’ and the final ‘Phone’. Leave as many rows below this as you see fit. Change the color of the first row to the same color as you chose last time.
Step 4: Type Out the Agendas
Add another table below. It should have three rows instead of four this time. In the first cell write ‘Agenda and Notes/Decisions/Issues’. Merge the cells of this row and change its color like you did last time. For the heading of the three columns write ‘Topic’, ‘Owner’ and ‘Time’ in the same order given here. Insert as many rows below as you see fit.
Step 5: Write Down the Action Items
Follow the same table format as you used the last time. We only have to change the heading and the labels. For the first row give the heading as ‘Action Items’. In places where you last time wrote ‘Topic’ and ‘Time’, write ‘Action’ and ‘Due Date’ respectively. The ‘Owner’ column remains unchanged. Just like before, change the color of the first row and insert as many rows below as you see fit.
Step 6: Discuss Details for Next Meeting
This is an additional step that you need to follow if you are aware of when and where the next meeting is going to take place. Insert a new table that has six rows. In the first row give the heading ‘Next Meeting’ and change the row’s color. Merge the cells of this row into one. In the next row write the following headings respectively leaving one cell empty after each: ‘Date’, ‘Time’, ‘Location’. In the next row write ‘Objective’ in the first cell and merge the other cells starting from the second.
21+ Best Meeting Minutes Templates
1. Safety Meeting Minutes Template
So this time your pharmaceutical company had a lengthy discussion on safety precautions and now you are wishing that you had meeting minutes templates that preserved the theme of safety quite well? Take a look at this template. This was specially made for that and has a clean approach towards design.
2. School Meeting Minutes Template
Do you want to give a clean and modern look to your school meeting minutes? Definitely check out this template. It has great design and has a comprehensive format where each section is separately highlighted. The best part is that you can easily edit them with your favorite document editor.
3. Shareholder Meeting Minutes Template
Give your shareholder meeting minutes a clean new look with this professional meeting minutes template. It would definitely please the people who get the document and at the same time make your job so much easier. Google Docs, Word, Pages – whatever your favorite document editor might be, just open the template in it and start editing the details.
4. Church Meeting Minutes Template
Interested in knowing what a church meeting minutes should look like? This template should give you a fair idea. The formatting is already done for you. So all that remains to be done is reading the instructions given in the template itself and following them to enter the details of your meeting.
5. Sample Business Meeting Minutes Template
Writing business meeting minutes can be a time-consuming task and would take you very long if you are just starting out. But it has to be done since it is a very important documentation process that every company follows. To make things easy for you we have created this business meeting minutes template that you can use.
6. Board Meeting Minutes Template
Need to prepare a board meeting minutes that looks incredible? It has never been easier. Our templates are created using professionalism in mind and this one should especially appeal to you. It has been created using a format that is used by thousands of companies worldwide so you don’t need to worry about anything.
7. Committee Meeting Minutes Template
This template has been created using simplicity in mind. As a result, you will find it uses very minimal design language that helps to focus the reader’s attention on the content while at the same time retaining a modern look an feel. The template is fully editable in the document editor of your choice.
8. Club Meeting Minutes Template
If a modern-looking club meeting minutes is what you are looking for this template should definitely be on your watchlist. This template makes use of tables for arranging the data in separate easily recognizable templates. Editing is easy as well using the favorite document editor.
9. Free Sales Meeting Minutes Template
Have you been searching for project meeting minutes template in Pages that you can just download and make copies of every time you have a meeting? Check out this template. Now every time you have to submit the meeting minutes just make a copy of this template, enter the notes from this meeting, change the file name and mail the document to the people concerned.
10. Free Annual Meeting Minutes Template
For the past few minutes you have been searching for free meeting minutes template online. However, none of the templates that you have come across so far meets your design preference? Check out this template. This is probably what you are looking for. Since it is editable it means you can make changes and tweaks as yous see fit.
11. Free Team Meeting Minutes Template
If you have sat down to create meeting minutes and are looking for beginner-friendly simple meeting minutes you have come to the right place. Our vast selection of meeting minute templates will surely provide you something that fits your need perfectly. How about starting with this free template.
12. Safety Committee Meeting Minutes
If you have a lot of data related to the meeting minutes you are about to prepare it is advisable to make good use tables as that will make the data more accessible and can also be made derivational statements from. If you want to know the most efficient way of organizing such data take a look at this meeting minutes format.
13. Meeting Minutes Format
Whether you need a staff meeting minutes template or a sample of minutes of council meeting we always have something for you. Our intuitive and fully editable templates make creating such documents not only easy but also less time consuming. E.g. take a look at this summary of a council meeting.
14. Business Meeting Minutes Template
The format for meeting minutes need not be too complicated. Whether you are preparing a construction meeting minutes or a school meeting minutes the basic structure remains quite same. So take a look at this template. It uses a very easy format whereby it just lists out the various points in an easy-to-understand manner.
15. Advisory Committee Meeting Minutes
Do you have your notes ready and are searching online for instructions on how to prepare a meeting minutes for your advisory committee? Download this template now. It has a very easy to implement format and the instructions provided are enough for anyone to follow along. So trying using it now.
16. Basic Meeting Minutes Example
Do the meeting minutes templates that you came across online look to complicated for you? The truth is meeting minutes don’t need to be too complicated. The whole purpose is to make a list of things that happened during the meeting so that a person may take a look at it and prepare himself for the next meeting. Download this template in PDF to get a better idea.
17. Simple Meeting Minutes Template
If this is your first time trying your hand in creating a meeting minutes and you are not sure what one needs to include in such a document then we would suggest that you take a look at this document. It provides a list of instructions that are every easy to follow and should get you started in no time.
18. Sample Meeting Minutes Template
If the meetings of your neighborhood associating committee mostly involve suggestions and votes then using full-fledged complex meeting minutes usually which are used by large companies might seem like overkill. What you need instead is something simple and concise like this. So get this printable meeting minutes template now!
19. Partnership Meeting Minutes Example
If you want some preparation on writing a partnership meeting minute you should probably take a look at this example. It would give a clear idea as to how to start writing it, how to format it, what to include and what not to include, what kind of sentence structure to use and every other possible detail that you might be wondering about.
20. Standard Meeting Minutes Example
Left the task of creating the meeting minutes for your steering committee for the last moment and now you have an urgent assignment? We have all been there. We understand and that is why we have created this standard meeting minutes example that should ease the process of creating a meeting minutes for you.
21. Formal Meeting Minutes Template
If you are unsure as to what a formal meeting minutes should look like what are its recommended formatting rules kindly take a look at this example. It is clean and the information provided in it is very easy to read and scan through. Definitely check it out if you are about to write your own.
22. Meeting Minutes in PDF
If your goal is to create a highly detailed meeting minutes for your company but you are not sure if you can create one let us remind you that we are sure you can. We have all the tools that you would require to get going starting from examples to templates that you can just download and start editing.