Any project has several stages of development. Larger the project greater the number of steps and more the number of people involved. All of these people are required to work in coordination with each other. To ensure this coordination the project outline should be clear to all. Each and every person should be aware of his role.
6 Steps to Creating a Project Meeting Agenda in Google Docs
Step 1: Break Down the Entire Process Into Small Chunks
Think about how the entire process can be broken down into smaller sub-processes. This is an important part because everybody in your team should be specialized in doing a certain task. Thus it is better to break the tasks into small processes by either certain teams in your organization or by individuals.
Step 2: Create a New Document and Enter Basic Details
To create the document let’s use the free online word processor Google Docs that you can access directly from your browser by visiting docs.google.com. Enter the basic details related to the meeting like the date, time, venue and the names of the people attending the meeting. Also, add a document number if you can.
Step 3: Create a List of People that Would be Assigned the Tasks
List out the names of the people who would be assigned to the project. You can create small groups where under one experienced person there would be a few less experienced ones. The duty of the experienced person would be to properly guide them in the roles that they shall be assigned.
Step 4: Assign Responsibilities
As we discussed earlier ideally every team has people who are individually capable of handling a certain task better than the other tasks. Naturally, he should be given the task that he can handle the best. This would ensure a faster and more efficient way of carrying out the tasks.
Step 5: Create Work Schedules
Every project has a deadline that needs to be maintained. It is better to complete the project well before the deadline in case there is an emergency and certain things need to be altered fast. To ensure that, each of the sub-processes needs to be given a certain deadline that the individuals or the smaller teams need to follow.
Step 6: Add the Additional Yet Relevant Notes and Signature of Approval
If there are any additional details that are relevant to this project that the people are expected to be aware of, include that in the last section. After that the person who is calling for this meeting needs to check the contents of this minutes and approve them by signing at the bottom in the assigned location.
15+ Meeting Outline Templates
1. Meeting Outline Template
Your company just acquired a new project. You probably need to call for a meeting. Then check out our meeting minute templates that help you get started with creating one for your own team. You can download this PDF file and start editing now. It is super-easy.
2. Simple Meeting Outline Example
Getting your first contract is a memorable moment for every business owner. But what is more important than getting the contract is finishing it on time for your client. The best way to ensure that is by calling for a meeting and explaining to each and every person their individual roles. See some of our meeting outline templates to get inspired.
3. Sample Club Meeting Outline Template
If you are looking forward to your next club meeting why not make it official by sending out a meeting outline? Don’t know how to create one? No problem. Just download this template and start putting your details in it to make it your own. Then all that remains to be done is sending them out.
4. Consult Meeting Outline Example
A meeting outline gives the attendees an opportunity to prepare themselves. They can make notes of what they want to say and as a result when the meeting is going on they come up with better suggestions. This is because they got enough time to think about the topics. Check out this sample meeting outline to see how it’s done.
5. Global Meeting Outline Template
A meeting outline despite being a small documentation process when compared to some of the others carried out on a day-to-day basis creates a good impression when created in a professional manner. Check out our best outline examples. They are fully editable and available in PDF format.
6. Management Meeting Outline Template
If you are need of a sample agenda outline that you can base your next management meeting agenda definitely check out this template. If you find that it fully matches your requirements you can just download it and edit it. Editing is our templates is very easy.
7. Module Meeting Outline Example
If you were about to start a search marathon for editable outline template then let us save you from the trouble. Our meeting module meeting templates should be of great help to you. On our site you shall find meeting outlines of that cater to the requirements of all sorts of business organizations.
8. Construction Meeting Outline Template
The first task assigned to you after you got your promotion is creating a meeting outline for your construction company. Now you are wondering how to create one. You would be pleased to know that we have already created a template for a similar situation that we would love if you checked out.
9. Board Meeting Outline Example
Creating a board meeting outline is not as difficult as it may sound. You can check out our free meeting minutes. They will give you a clear idea as to how to create one. When you find something that needs little to no change from your end just download it. Edit it and send it to the people concerned.
10. Strategic Planning Meeting Outline
Every project needs to go through a process of careful planning. Any sort of execution should be preceded by a strategic approach to the task at hand. This prevents or at least minimizes the problems that can arise in the later stages of development. If you need ideas on how to create a good meeting outline check out this template or the numerous others that we have on our site.
11. Standard Meeting Outline Template
If your requirement is restricted to just a standard meeting outline template look no further than this one. Just download it and open it with your favorite PDF editor. Replace the details with your own and then send it to the people concerned. It is a simple template and easy to understand.
12. Annual Meeting Outline Example
Want to make your annual meeting outline more clear and concise than last time? Why don’t you check out our annual meeting example to get an idea? On our site you are sure to find something that will cater to you needs. Find the one you like the most and download start editing it.
13. Meeting Outline in PDF
If you want your meeting outline to be fun to read we have this awesome meeting template sample that makes ample use of graphics and colors. It is basically a scout meeting outline which you can repurpose according you your own needs. And if this is precisely what you were looking for, then you are in for a treat.
14. Committee Meeting Outline Template
This simple template organizes the agendas chronologically and avoids unnecessary details. Just download the template. Replace the example logo with your own company logo and you are good to go. Use it every time you need a meeting outline. Just include your agendas chronologically.
15. Basic Meeting Outline Example
If you prefer information presented in a tabular format because it is easier to scan through we have a sample meeting outline that you can take reference from. If you would like to have something exactly like this all you have to do is download it and start editing. Yes, it is that simple.
16. Meeting Outline Template in DOC