Because of emerging technology, people often think that letters and stamps are now a thing of the past—obsolete, old-fashioned, outdated. However, what makes letters unique is that, compared to emails and text messages, you can feel the writer's passion and intention behind it. For companies and businesses, leaving a paper trail is equivalent to protecting yourself from possible litigations. Paperwork makes your actions legal and enforceable, especially for letters. But messages not only get sent by themselves. Along with a professional-looking letter, enclosed should be a professional-looking envelope. Make your letter look classy with our IT and Software Envelopes Templates. Download them in Microsoft Word(Doc), Apple(MAC) PagesPhotoshop, Illustrator, Indesign, and make the best envelopes. Subscribe today!

How To Label an IT and Software Envelope?

it and software envelope template

For companies, employees usually communicate with other departments in the form of a formal email or Letter. The purpose of these printed letters is to make correspondence legal, much like tax statements, confidential letter to the IRS, and any form of communication used within a company. Sometimes, messages work together with emails as a backup copy.

In IT and Software Envelope is where you enclose a letter addressed by the IT department. It usually consists of a mailing label and a window. Printing envelopes may require an envelope printer and envelope printing software.

Writing the correct Letterhead on your envelope is essential. After all, if mislabeled, it can go to the wrong department or get returned to the sender. To reduce your time in having to create one from scratch, feel free to browse our collection. You can also follow these five steps in labeling your IT and Software envelopes.

1. Start with the Upper Left-Hand Corner

When writing the mailing label, start at the top left-hand corner of the envelope. Begin with your name on the first line, your street address on the second, and your city, state, and zip code on the third.

2. Input Your Recipient's Information in the Center

Your recipient's data should be in the center of the envelope. Write it in the same format as the sender's information, like how you would use for a greeting card.

3. Use "ATTN"

If you're sending it to a specific person in the IT department, write "ATTN:" before the person's name in the second line of the recipient's info. ATTN means "attention to." When you use these abbreviations, it serves as a note that only the specified recipient can read the letter.

4. Use "C/O"

If you're not sure that the person you are addressing the letter to will receive it in their department, you can add another person's name through the use of "C/O." It means "in care of," which allows someone else to receive the letter on behalf of your intended recipient. However, Company Letters or Notices rarely use this note.

5. Paste Your Postage Stamp

Your postage stamp should always be on the top right-hand side of the envelope, opposite to the sender's info.

General FAQs

  • Do I need to send a letter instead of an email?

  • Do I need to use a stamp when writing an internal company letter?

  • Our company encourages us to go paperless. Do I still need to write a letter?

  • Can I send a letter without an envelope?

  • Can I use this IT and Software Envelope Template for other purposes?

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