10 Newsletter Templates in Word

If you’re an employee that has been working in a particular company for a long while, then you know that at some point you’re going to read information from a company memo. So how are you going to get this kind of information?

This is the reason why word newsletters exist. With the help of professionally made newsletters, businesses can share information with their employees, customers, and others. It can contain the activities of the business, or it can contain one main topic of interest. This article will help you make your own newsletter by telling you how you would go about it.

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How to make an organizational newsletter and interesting

There are some things that you’re going to have to ask yourself whenever you’re making a newsletter for your company or your organization:

Once you’ve found out all the answers to those questions, then here are some tips that can help make your newsletter a success:

After you’ve figured all of that out, now you’re going to have to learn all of the steps that will help you create your own newsletter:

Identify your audience

Who’s going to be reading your newsletter? Are there people other than your employees who are going to be reading it? An employee newsletter that is intended for all employees but is currently read only by managers needs a new format and content. Newsletter templates that are already reaching their intended target audiences may just need a few minor tweaks. You’ll also have to make sure that the tone you’re going for matches the sensibility of the readers.

Clarify the purpose of the newsletter

You should know that every newsletter has some kind of purpose. Otherwise, what would be the point? Most people have forgotten that this should be the case. So you’re going to have to figure out what you’re trying to share with your readers. Is the newsletter to share news of the organization’s activities? Promote company morale and loyalty? Inspire customers and employees to do volunteer activities? Solicit funds or donations? Figure this out before writing articles within your Microsoft newsletter template.

Describe how often your newsletter is going to run

How often your publication is going to run will depend largely on the topic and content you’ve selected, the availability of new information worth sharing, and the amount of time that you’re going to be investing during the development process. Commit to releasing your newsletter weekly, bi-weekly, monthly, or even semi-annually because running a newsletter is a lot of work. This means that you’re going to have to make sure that you’re able to deliver within the time frame that you choose.

Devise a format

Now it’s time to get to the specifics on how you’re going to produce your newsletter. You’ll need to spend a lot of time trying to figure out the best look for your newsletter. You can go over some of the different newsletter designs that you can use to base yours off of. You can even sketch some of your own basic designs on a piece of paper, or you can even play around with the text editor until you come up with the style that you like. After all of these elements are in place, the next thing that you’re going to have to do is place the information that you’re going to want to put in your newsletter.

Go through the layout of the newsletter

Does the current layout encourage recipients to read it? Is the graffiti font style you picked out easy to read? Are the headings and the images attractive enough to capture readers’ attention? If your newsletter has an index, then is it easy to use? If there isn’t an index, then should your newsletter have one? Think about all of these as they’re going to be the determining factors as to whether or not people are even going to skim through your newsletter.

Set a production schedule

Draw up a course of action regarding how you’re going to go about planning, writing, and finalizing the newsletter. Basically, you’re trying to come up with a blank schedule and a plan regarding how to create your newsletter. So you’re going to have to take factors such as the length and the depth of the information that you’re trying to share. Then you’re also going to have to think of the amount of time that it will take to write everything and how long it’s going to make each copy from start to finish. Stick closely to your timetable so that you can have each issue finished in time for when they’re supposed to be released.

Seek help for various tasks

Try to recruit a friend or any of your associates to help you out with the responsibilities of trying to pull a newsletter together. You can have someone do the formatting duties if he or she is capable of using a computer, or you can find those who have great skills in terms of writing to help you create the content. You wouldn’t want to be stuck with handling everything yourself, so finding others to help you out can really lighten the load and it can make creating the newsletter a much more enjoyable experience.

Determine the type of content you want to produce

Despite what its name suggests, newsletters don’t always have to be just about news. Think about the content you’re trying to place in your own newsletter. In addition to updates and promotion announcements, your publication might also contain special interest pieces. This can be anything from self-help editorials or reports on local events. Since you’re the person creating the content, then everything is going to depend on you.

Read over the last two or three copies of your newsletter

Is what you’ve written something that you would choose to read? Is it informative enough? Will it inspire readers? Is the information that you’re sharing newsworthy or is it something that everybody already knows? Remember that whatever you jot down in your newsletter, you have to remain as objective as possible as you don’t want to place any biases that could very well put off readers.

Take a fresh look

Once you’ve identified your purpose, audience, and possible weaknesses, think about what you can do to correct all of the problems you’ve found and how you’re going to be able to share the information that you want readers to know. Here are the following changes that you should definitely consider:

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Put together copies of your newsletter

The final step of production is to actually create the newsletter in its physical form. If it is to be a basic print periodical, run off copies of each page and staple them together. If you have a more unorthodox type of newsletter planned out, then you’re going to have to assemble the copies by hand and add the unique touches in ways that you deem fit. Work in batches or ask for some assistance with the tedious tasks so that you don’t get overwhelmed by all of the responsibilities

Hand out the newsletter yourself

Now comes the part where you’re going to have to hand over all of your hard work to the people that are going to read them. You can start by handing it out to your friends, families, or even acquaintances. Then once that’s done, you can get others to help you distribute it to people like your customers or your employees. With any luck, word of mouth will spread and your publication is going to be talked about all over town.

Start a mailing list

Gauge interest in your newsletter by having your potential readers hand out their email addresses to you. That way, you can send a copy straight to their home whenever there’s a new release and it saves you all of the hassle of having to give them an actual copy.  A mailing list allows you to set up a direct channel through which you can provide your readers with up-to-date copies. Just remember that if someone doesn’t want to subscribe to your newsletter, then don’t force that person. Nobody likes to be harassed and you wouldn’t want to have a lawsuit against you now, would you?

Set up a display locally

Find establishments where area periodicals are sold.  Once you find these areas, you can then go to the owner and ask whether or not you can display your newsletter. You can negotiate and even make a contract agreement to help you out with this. In many cases, places like coffee shops, bookstores, libraries, and Internet cafes have stalls and kiosks where they’ll allow you to place your company newsletter. Your newsletter might just find a home in one of these places.

Distribute digital copies via email

In today’s increasingly busy world, just about every single information transaction is made via technology.  Try to get with the times by hooking up your reader base with a hassle-free newsletter that you can send straight to their inbox. Simply save your finalized newsletter as a .doc or .pdf file and then place them as attachments to the e-mail that you want to send to the people that subscribed to your newsletter.

Tips for making a great newsletter

Newsletters are always going to be a great source of information. So long as you know how to make one and if you know what information you’re going to put in it, then you can guarantee that people are going to enjoy whatever you’ve made.

So if you would like more information regarding newsletters, such as the do’s and don’ts of creating a newsletter, then you can go through any of our available articles that will give you all the information you need.