There will come a time when an individual or business requests for someone to perform maintenance on whatever they need looked into. In order for the service provider to know exactly what the other party would like to have fixed or maintained, then he/she will require a maintenance work order. This article will provide you with the information you need on how to make one.
5 Steps for Creating a Maintenance Work Order
In order for you to be able to properly create a maintenance work order document, it is important for you to learn what you should put in it and how its creation process should go. The following are the steps you should follow:
Step 1: Provide Information on the Company
It is important that the work order contains information on the company that’s providing the maintenance service. Be sure to include the company’s name along with its complete address and contact details. You may also choose to include its business logo.
Step 2: Include the Work Order Number
This is particularly important as its purpose is to help the service provider keep track of which client asked for what maintenance service. You are going to have to make sure that there are no two work order documents that have similar work order numbers as that could lead to potential problems.
Step 3: Provide Information on the Issue to be Resolved
This section of the work order document will require a proper description of whatever it is that requires the maintenance service. Be sure that the description is short but contains enough information that the service provider can use to fully complete the job. Do not forget to include the date in which the service provider should be able to finish the job.
Step 4: List What’s Needed to Start and Finish the Maintenance
This is where you will need to create descriptions on all of the maintenance-related services that have to be provided. Make sure that you are also able to clarify the specific equipment and materials needed as well as the complete name of the person that’s to handle specific tasks.
Step 5: Place Additional Information at the Bottom of the Work Order
The last thing that you are going to have to do is to provide the client/customer with information regarding disclaimers, terms, and any rules regarding the maintenance service that is to be provided. For example, you may provide specific instructions on how you can be contacted should there be any concerns regarding the service.
7+ Maintenance Work Order Templates
1. Maintenance Work Order Template
In the event that you are required to create a maintenance work order document, then this is the template that you will want to download. You may use programs such as Microsoft Word or Microsoft Excel to open and edit it until it has the information that the service provider will need.
2. Free Maintenance Work Order Template
If you are looking for a free template that allows you to create a work order document specifically for maintenance services, then be sure to download this template. Edit it with the appropriate programs so that you can create a document that outlines everything from what kind of maintenance service should be done and how it’s going to be provided.
3. Maintenance Request and Work Order Template
It is possible that the company would require someone from within their internal division to conduct maintenance on their property. If you feel as if maintenance is required, then you should download this template. Open and edit it to become the document which shows what specific type of maintenance is to be requested, who issued the request, what materials and equipment will be used and so on.
4. Maintenance Work Order Form Template
There are some individuals who would rather be provided with a blank work order that they can easily fill up with what kind of maintenance they want to have done. Should you wish to be able to make such a document, then all you have to do is to download template.
5. School Maintenance Work Order Template
It should come to no surprise that schools will eventually require maintenance on their equipment or facilities. In the event that it is needed, it is important that the maintenance service provider is given the information on how he/she should do what’ the client the school wants to be done. With this work order template, you can make a document that is able to outline everything from what has to happen to the results to be expected.
6. Garage Maintenance and Repair Work Order Template
Let’s say that there is a garage that has encountered a problem and is in dire need of maintenance. With this template, you can create a document that is able to provide specific information regarding the problem and what service will be provided in order to resolve it.
7. Sample Maintenance Work Order Template
Remember that there will come a time where either an individual or business will require maintenance services. If you are the person that is to provide it, then you will definitely benefit from this template. Download it so that you can prepare a document that clients can fill up with the information that will tell you how you should do the job.
8. Simple Maintenance and Repair Work Order Template
When making a work order, it may be best that you keep it simple so that its contents are easy to understand. So in the event that you are required to make one specifically for both maintenance and repair services, then this is the template that you will want to download.