8+ Business Invitation Letter Templates

How to Make a Business Invitation Letter?

A business invitation letter is a letter that contains an invitation for a person or company to attend an event like a business meeting, convention, and other formal events inside or outside a company.

According to The Guardian, there are around 7.8 million small businesses in the USA. Aside from that, there are also big businesses to add to that number. Regardless of how small or big, your business is, there are times when you need to host formal or professional events. And one of the best ways to invite them is through sending business invitation letters. Do you need to send one? Don't worry, the steps below are going to help you create a well-written invitation letter.

1. Identify the Tone You Need

The relationship you have with the recipient will determine the kind of tone you need to use. If your recipient is a business partner or a guest speaker that you only know professionally, you will need to use a formal tone. However, if you're quite close to the person, you can try to be a little casual in your sample letter.

2. Be Concise

Do your recipient a little favor: make the simple letter short. You don't have to include unnecessary sentences to encourage a person to attend. Sometimes, less is more. Just keep your letter concise.

3. Specify What the Invitation Is About

No one will want to attend an event without knowing what it's all about. Always make sure that you introduce and mention the name of the event in the printable letter.

4. Mention the Date, Time, and Location

Don't forget to mention the official date, time, and location of the event like what you do with invitation cards. You wouldn't want your recipient to be lost. Write the specific details of this information.

5. Drop Essential Reminders or Instructions

There are times when you want to remind or let your recipient know some instructions for the event. You can write the things he or she needs to do, like reviewing the meeting agenda or others on the formal invitation.

General FAQs

• Is an invitation letter formal or informal?

  An invitation can either be formal or informal. If you have a business event, a wedding, cocktails, or any formal events, your invitation has to be formal. On the opposite, if you're hosting a casual party, then you can make an informal invitation.

• Is an invitation letter required for a US business visa?

  No, there is no need to make an invitation letter to get a US business visa. It doesn't guarantee anyone visa issuance.

• Is it rude to ask for an invite?

  Yes, it's kind of rude to ask someone to invite you because it's improper. Wait and let people give you an invite.

• How do you end an invitation?

  You can end your invitation letter with these:

  1. I am looking forward to your reply
  2. Hope this helps
  3. With anticipation
  4. Respectfully
  5. Cheers

• Does a letter need to be signed?

  A letter signature will authenticate a letter or document. A letter that doesn't have a signature on it can still be considered legal. But, it's always safe to sign a letter to avoid any problems.