What Is a Change Management Plan
The purpose of a change management plan is to either address the impact of certain changes within a company or organization or for tracking changes that take place within a single project. The information found in this plan can help the reader decide on the best strategies and actions. Also, it can be used by one as a roadmap that will point out the direction that certain changes will lead to.
How to Create a Change Management Plan
1. Point Out the Reasons for the Change
The first thing that you are going to have to do when making this type of strategic plan is to explain why the changes are necessary. You will need to make a list of all the different factors that lead to their implementation. One thing that you can do to help with the explanation is by describing the current situation and/or the future situations that the plan intends on creating.
2. Determine the Scope
Next is for you to point out just what it is that your change management plan is expected to cover. You will need to determine what exactly it is going to affect and to what extent. Is it to help you oversee changes in job roles? The work in a project? Or maybe on updated policies? Figure this out so that you will know the severity of their impact and so that you'll have a good understanding of how to go about with the rest of the development plan.
3. Make a List of Who or What Will be Affected
It is important that you are aware as to who or what these changes are going to affect as you will want to make sure that everyone is prepared for when they happen. Be sure to look into all of the different areas where you think these changes will affect so that you can come up with a professional checklist.
4. Point Out What Has to Be Done and By Who
If the project plan is for implementing these changes, then you will need to provide the step-by-step process on how exactly it should be done. First, consider who exactly will be in charge of overseeing these changes and those will act as support. Then you must assign these people to their designated roles and tasks that they have to complete. Make sure to provide a detailed description for each task that you put into the plan.
5. Create a Communication Plan
To ensure that the changes are implemented and controlled in the most efficient and effective way possible, you'll want everyone to be able to communicate properly. This means that you come up with a communication plan that everyone can use in order to contact one whenever they need to and without hassle. This will help you should you ever have to reinforce the reasons behind the change, and the benefits it will bring.
6. Go Over the Plan
Before you print it out and hand it over to who you need to, it is important that you check to make sure if any changes have to be made. Go through the entire action plan thoroughly to see if managed to cover everything you need it to. If you made any updates, then make sure that you communicate them with those who are involved in the plan.