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Warning letters, together with HR Warning Letter, are the written document that serve as the last resort when informing an employee about a misconduct. Usually written when an employee overlooks the rules of the company or the establishment, a warning letter should point out the negative traits of an employee but does not need to be rude. A warning letter should present a firm and formal tone.
Warning letters are necessary when confirming and addressing a certain employee’s issues. A warning letter is usually given to the specific employee once a meeting is held to discuss their situation. Once the meeting is done and no improvement has been noticed, these letters are then given to resolve issues before the situation may get worse.
Warning Letters are also created to prevent the unjust dismissal of the employee. It should be a considered documentation that the employee was warned beforehand about their poor performance or conduct issues and provide reasonable opportunity to improve themselves. If the employee repeats the same unethical actions despite the warning, then the establishment holds the right to suspend such employee.
To be able to guide you even further on formulating your own warning letter, we here provide for you some tips that can surely guide you and get you started:
To be able to write an accurate warning letter with the help of our Warning Letter Templates, we also provide you some essential components that warning letters should contain. Here is a list to get you started:
It is important that the employee receives and understands the letter to be able to land on an agreement for both parties. It is also important for the letter to be delivered to the employee in private.
Now that we have given you templates, tips, and necessary content of a good warning letter, you are ready to formulate your own.