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9+ Sample Employment Letters

How to Write An Employment Letter

There are many letters one will receive and create should he or she be subjected for employment for a company that he or she applied at. There are a lot of job functions that are needed to be relayed through letters. Also, there are transactions between the company and the employer where the need for a letter is truly essential. Other relevant documents include but are not limited to short certification letters, basic application letters, salary increase requests, proof of employment certifications, offer letterforms, and corporate separation letters.

31+ FREE & Premium Employment Letter Templates - Download NOWBeautifully Designed, Easily Editable Templates to Get your Work Done Faster & Smarter.

Writing a letter concerning employment is easy if you already have the knowledge in creating letters for this specific purpose. If you want to write an employment templates letter for any usage and benefit it may provide and you do not have any examples of a proper structure or letter layout, you may use our Employment Letterhead Templates and other free downloads available for printing.

Employment Employee Offer Letter Template

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  • Google Docs
  • MS Word
  • Pages

Size: A4, US

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Free Employment Statement Guarantee Letter

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  • Google Docs
  • MS Word
  • Pages

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Sample Employment Letters

Are you working as an Hr letter in a company and looking for ideas to write employment letters to new joiners? Then, you can check out Sample Employment Letters available online. Take note of the following points if you are writing an Employment Letter:

  • Address your letter directly to the employee
  • The position of the employee he/she is holding in the company
  • Roles and responsibilities of the employees
  • The detail(s) about the employees’ salary
  • The employment policy of the company
  • Leave policy of the company
  • Other detail(s) relevant to the employment policy of the company

Employer Letters need to send employment letters to new employees to let them know and understand the rules and regulations of the company. 

Free Employment Reference Letter Template

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  • Google Docs
  • MS Word
  • Pages

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Company Employment Offer Letter Template

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  • Google Docs
  • MS Word
  • Pages

Free Download

Proof of Employment Verification Letter

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  • Google Docs
  • MS Word
  • Pages

Free Download

Corporate Employment Termination Letter

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File Format
  • PDF

Size: 113 kB

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Job Offer of Employment Letter

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  • Doc
  • Docx

Size: 14 kB

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Employer Confirmation of Employment Letter

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  • PDF

Size: 286 kB

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Short Application for Employment Letter

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  • PDF

Size: 600 kB

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Confirmation of Employment Letter

Confirmation Letters of employment are sent by the company to the entity that asks for the document. This letter may state the following information depending on the purpose that it may serve:

  • The confirmation that the employee is working for the company
  • The date the employee was hired
  • The monthly salary of the employee
  • The work position of the employee
  • The job functions of the employee

These are the usual information that is needed by different organizations to know that statements of an employee are correct and accurate. Usually, banks and loan lenders need this kind of information.

Employee Recommendation Letter

An Employee Reference Letter is a letter written by a supervisor or a manager to recommend someone for the following reasons:

  • The person is already up for promotion and it is needed for a supervisor to solidify the reasons why the employee has to be promoted.
  • The employee has done something exceptional that can help the operations of the company.
  • A client has stated to the manager his or her satisfaction with the services given by the employee and would like to send the employee the regards for doing a great job.

Guests, coworkers, consumers, and clients may also write a recommendation letter for an employee. You may use our employee appraisal letter templates for other letters regarding employment that you may need.

Basic Employment Verification Letter

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  • PDF

Size: 224 kB

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Employment Rejection Letter of Intent

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  • PDF

Size: 14 kB

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Employment Work Recommendation Letter

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  • PDF

Size: 82 kB

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Current Employment Certification Letter

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  • PDF

Size: 192 KB

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Salary Increase Employment Letter Template

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  • PDF

Size: 130 KB

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Employment Separation Letter Template

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File Format
  • PDF

Size: 355 KB

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Employment Rejection Letter

An employment termination letter is a letter given to applicants who have failed to pass the process of interview and examination. An employment rejection letter includes the following:

  • The statement that an applicant is rejected and cannot continue to the application and employment process anymore.
  • The reason why the applicant did not pass the application.
  • Areas of improvement that the applicant may look at.
  • The duration of time in which an applicant may apply for a post again.
  • Sometimes, it may also come with another position offer where the company thinks the qualifications of the applicant will fit at.

Importance of Employment Letters

Employment letters are very important for the following reasons:

  • They can be used as a reference in documented transactions.
  • They create a more formal atmosphere in relaying information from the source to the person to whom the letter will be sent.
  • It allows the receiver to keep the letter and have the information in the letter accessible any time should a review of such be needed.
  • Transactions will be easily identified through the use of specific letters for the purpose that is written.

Other than the samples that are already provided in this article, you may also download our Employment Letter Template in Word and use it as a reference.

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