Almost everyone who has ever worked for a company or applied for a job will have received an appointment letter. Employees of all shapes and sizes have experienced receiving that letter from a company interested in speaking with them. You can chalk this up to successfully using effective resume templates. Whatever the reason though, an employee appointment letter means an opportunity.A company that is mass-hiring would need the help of appointment letter templates so they can create and send out the necessary letters in bulk. Each type of employee letter has its own distinct function, depending on whether they are contracts for part-time or regular workers. We have samples of various types below.
Letter of Appointment as Contract Employee
Appointment for New Employee
Employee Appointment Letter Templates
Employee Appointment Letter is sent to the newly employed employees of a company. If you are holding a position in HR management, you need to prepare Appointment letters for the candidates who have employed in your company. Take note of the following points if you are preparing an Employee Appointment Letter:
- Employee detail(s)
- Commencement of work
- Detail(s) about employee’s salary
- If an employee is working under contract, make sure you write the contract details about the employment
- Leave policy of the company
- Terms of employment in the company
- Working hours of the company
- Other miscellaneous details of the company that you think employees must know about
You can check out Employee Appointment Letter Templates for more ideas to write an Employee Appointment Letter.
Appointment Letter to Part-Time Employee
What Is an Employee Appointment Letter?
An employee appointment letter addresses whether the new employee got hired, if an employee is now becoming a regular, or a permanent employee, and a bunch of other scenarios. One scenario is when an employee is a part-timer, thus he’ll surely receive a temporary appointment letter. Human resources would then invite him, or her, for an interview. Also, an employee appointment letter also:
- Acts like an invitation letter for an interview, not for contract signing.
- As a screening test, as the prospect would undergo interviews and answer questions.
- A letter that shows the company’s interest in the applicant.
Benefits of an Employee Appointment Letter
Aside from the feeling of excitement for someone who receives this kind of letter, there are a couple more benefits. You might say that email is better nowadays because they’re faster and more efficient. Although this argument does indeed hold some ground, the formality of the appointment letter is second to none. Here are a couple of extra benefits as well:
- The letter formalizes the appointment between employee and employer.
- It adds legitimacy to job offers that the company will provide.
- You can use the appointment letter for reference, the same way you’d use teacher appointment letter templates.
Appointment Letter for Permanent Employee
Employee Appointment Letter Sample
Appointment Letter Format
Guidelines for Writing an Employee Appointment Letter
Writing an employee appointment letter requires more than just your professional approach. You’d have to keep in mind a bunch of other factors that will help improve the overall quality of the letter. This is where the guidelines for writing one comes in. Even doctor’s have ground rules to follow for their doctor appointment letter templates. Here are some of the guidelines as follows:
- Put in a general description about the job specifics like duties and responsibilities.
- Always put in the compensation package, health benefits and paid leaves, for new employees and promotions.
- Also provide the healthcare package that your company, or business, offers for its employees.
- Provide a space where the prospect can affix his, or her, signature if the offer gets accepted.
Also, add in a little bit appreciation for the employee’s time. Reading and pondering upon an appointment letter takes valuable time. You can research some free templates out there until you find the right one that’ll match your needs. Remember that the format and language for your letter must always be formal. You are sending out a professional letter, not a friendly one. You should be careful of the words you use.