Various emergencies can disrupt the daily activities and tasks of different individuals. The rampage of hurricanes and blizzards, extreme and dangerous heat coming from the sun, and the emergence of deadly viruses—these are only some of the crises that affect the lives of many people. In recent events, the public health dilemma caused by the Covid-19 pandemic has strained the daily routine of many citizens. As this adversity continues, everyone has to send letters to their respective employers and colleagues to amend possible problems and reach out for understanding. Learn more about this letter template, and read now.
FREE 26+ Covid-19 Letter Templates
1. Letter to Client for Making Prompt Payment Template
2. Email To Employee Informing Them About Company Insurance Covering COVID-19
3. Email To Employee Informing Them About Encashment About EPF
4. Email To Vendor Asking For Discount
5. Email To Vendor For Extension In Time To Make Payment
6. Email To Client For Not Making Payment
7. Email To Employee For Consent To Reduce Salary/Allowance To Work From Home
8. Email To Employee For Reduction of Salary
9. Letter to Client for Delay in Delivery of Product Due to COVID 19
10. Letter To Client Informing About Initiatives Taken By Company
11. Letter To Client Informing Delay In Service Due To COVID 19
12. Letter To Employee For Notice Of Termination
13. Letter for Extension of Time to Pay Rent
14. Letter to Landlord Request for Reduction of Rent
15. Letter to Landlord Request for Waiver of Rent
16. 30 Day No Cause Eviction Template
17. Notice To Vacate To Landlord Template
18. Notification of Coronavirus Template
19. Free Work From Home Letter Template
20. Free Employee Sensitisation Letter
21. Free Email To Vendor To Cancel Order
22. Free Email To Employee To Encash Paid Leave
23. Covid-19 Emergency Wavier Letter Template
24. Covid-19 Diagnostics Letter Template
25. Coronavirus Disease (COVID-19) Colleague Letter
26. COVID-19 Communication Letter Template
27. COVID19 Health Services Letter Template
What Is a Covid-19 Letter Template?
The practice of sending letters to specific individuals has been around for a long time. On some occasions, it can be for friends exchanging greetings and updates. On the other hand, it can also center on discussions between employers and employees or businesses and customers. But for the most part, letters are effective tools in delivering the intended messages or intention of the writer. As with the evolution of communication, letter sending can be completed through traditional means or modern methods. Nevertheless, the purpose remains the same—informing the other party.
As warnings about the coronavirus persist daily, many forms of businesses experience disruptions and delays. Besides the verbal reassurance of business owners, employers, and landlords, having a formal and professional material makes a difference. A Covid-19 letter contains various key points, solely focused on the effects of the virus that affects the usual undertakings of a business or personal arrangement. Through this letter, the writer can address the situation to provide alternatives or create a request. Additionally, it can also be a notice of changes in the operations or procedures of a company.
How To Create a Letter to Address the Covid-19 Pandemic
When facing distressing situations similar to this right now, people have to formally write to their superiors, customers, or peers to explain the circumstance. While there are no vaccines to counter the damages of the virus, everyone has to keep an open eye. According to a recently posted article from the Washington Post, the latest antibody testing conducted by scientists shows how Covid-19 is more lethal than flu. Although the fatality rate has fewer numbers, it’s too early to conclude right away. To lessen the spread, different organizations are encouraging social distancing and healthier lifestyles. With that, individuals need to use letters to inform their peers. Here’s how to do it.
1. Clearly State the Current Situation
When making the letter, you have to state the present situation and the ongoing challenges. For instance, students can discuss the lack of facilities or resources on the letter for their respective schools. Companies can explain the absence of clients as the reason for having layoff letters or precautionary letters. By explaining the conditions clearly, the recipient will have a better understanding of the circumstance.
2. Provide an Overview of Possibilities
With the information provided, you can start enumerating the overview of the possibilities concerning the crisis. Some of the details can be long-term or short-term assumptions or decisions based on the data from reliable sources. You have to remember that numerous options can arise after this crisis, but at this moment, the problem is still around.
3. Discuss Proposed Arrangements as Compromise
After citing the problem, you can provide alternatives for the predicament. Tenants can ask for extensions on the rental payments or reductions on the fees by sending a late rent letter. Suppliers may send letters to clients to inform them of delays in deliveries because of the virus. The letter should provide sufficient information for the convenience of the readers.
4. End on a Good Note
Always end the letter with greetings and well wishes. Even when the content has some rough parts and unhappy information, you should show positivity and politeness. So, finish the letter with some advice or optimistic thoughts for the receiver. And lastly, include your contact information for further inquiries.
What is the nature of a pandemic?
A pandemic goes beyond the outskirts of a city, state, or country. In simple terms, the pandemic encompasses all large numbers of communities experiencing an outbreak of particular diseases. During the worldwide crisis, many people are infected, and containment takes more time and effort.
Can I write a two-page letter?
If the details need more elaboration and context, then you can write more. Whether you choose a single-page or double-page letter, the intention of the document must stay relevant to the goal of the writer. Moreover, avoid overstating and deliberately blurring factual truths and writing without sources.
At most, you should provide at least three contact details to the recipient. In this way, he or she can reach you if one of the numbers doesn’t work. People often place mobile numbers, email addresses, or social media accounts in the letter.
Are letters necessary during this crisis?
Even when it takes time to write a letter, it is still necessary. Using a compassionate letter shows professionalism and manners to the side of the writer. Despite the state of things, people have to remain approachable and decent.
Every person struggles differently during this public health emergency. Some can easily cope with the sudden changes (like adapting well to work from home arrangements), and others take time to adjust. Hence, comparing the situations of various individuals going through the same thing but taking on unusual approaches sounds unjust. Rather than disregarding the plights of others, people should consider empathizing and try listening to what they are saying. After all, we are all humans living in the same space and looking at the same sky.