We use business letters in different ways. We may use them as an invitation to request for someone’s attendance to a company event. Business letters are also commonly used to create different business transactions as well. Business letters today are also being used as ways to thank someone or express gratitude professionally, and other letters are also made to request for sponsorships or used as a means of informing other businesses in advance on purchases you may be planning to make.
Here, we share some sample business letters you can use to create your own business letters for different purposes, and we also share a brief description for some business letters and where these types of letters are commonly used for. You can also check out our website for other job application letters format if you’re applying for a job.
Formal Business Letters
Formal Business Invitation Letter
Formal Business Thank You Letter
Formal Business Proposal Letter
Business Thank You Letters
Business Meeting Thank You Letter
Business Interview Thank You Letter
Business Customer Thank You Letter
Inquiry Business Letters
Inquiry and Reply Business Letter
Thank You Inquiry Business Letter
Product Inquiry Business Letter
Apology Business Letters
Sincere Apology Business Letter
Apology Accepted Business Letter
Business Invitation Letter
Visa Invitation Business Letter
Invitation Meeting Business Letter
What Are Business Letters?
Business letters are mediums used for communication between one or more companies, communication between employees in the company, or mediums used for different transactions you may want to make formally with different parties. Business letters are a formal way of expressing communication between others.
Business letters are also made to serve for documentation purposes. These types of letters are also used to express different terms and conditions as well to other parties. Business letters may also serve as a source to inform employees on the different activities that the company may have for a specific time as well.
Why Do You Need Business Letters?
Business letters are important because they serve as the main purpose for formal communication between one or more companies, the employees, and for the different clients the company may acquire as well. Business letters are also important mainly because they are commonly used for documentation purposes, which may be used as evidence for purchasing specific materials or services from other companies, and they may also serve as evidence for different transactions the company may be doing.
Business Letter Examples
The main purpose of having business letter examples is to help you create your own business letter which may serve for different causes without having to create one yourself from scratch. Below are some business letter examples you can use to create your own or alter the template itself and add more information you may need to include in the letter:
- Formal Business Letter Invitation. These types of business letters are commonly used to formally invite or requests for someone’s attendance to your company event. The details these types of business letters contain may include contents such as time, date, attire, and other information relevant to a company related event.
- Formal Business Thank You Letter. You can use these types of letters to formally thank someone for attending your company event or any other event which required their presence. Commonly, these types of thank-you letters are accompanied by small gifts or tokens of appreciation as well. They can also be used to thank employees formally for services they have rendered over time.
- Formal Business Proposal Letter. These types of business letters are commonly used for creating formal proposals to other managing parties. The content that these types of letters have include date, time, purpose or proposal, and signatures for documentation purposes and to note down who was able to read the proposal letter. Business proposal letters can also be used within the company itself which may include requests to use a specific area for various reasons or requests for company activities and training.
- Business Meeting Thank You Letter. You can use these types of business letters are commonly used if you want to send your gratitude to the other party by sending a formal appreciation letter, thanking them to attend your meeting. The contents that these types of business letters commonly have include date, to whom the letter is addressed for, and the content.
- Inquiry Business Letters. These types of business letters are commonly used if you want to inquire formally to another business’s products or services you may need. These are commonly sent through mail or email for a faster transaction. The content that these types of business letters contain may include the date, to whom the letter may be addressed to, the inquiry itself, and sometimes a signature section to document who read the specific inquiry.
- Product Inquiry Business Letter. Just like an inquiry business letter, these types of business letters are also used to formally make an inquiry for specific products that another company may have. Sometimes this type of business letter comes in two copies which another department will take hold of for documentation purposes. The contents that these types of letters have commonly include the date, to whom the letter is addressed, the inquiry, and, at times, include a signature portion for the other party to sign.
You can also check out our website if you need more sources to create better business letters or if you need more information about creating and using the different business letters for different purposes. You can also check out our website for more best business letters and sample business letters.
Business Proposal Letters
Business Partnership Proposal Letter
Business Sales Proposal Letter
Business Introduction Proposal Letter
Business Introduction Letters
Business Development Introduction Letter
Business Reference Letters
Business Associate Reference Letter
Business Analyst Reference Letter
Business Reference Request Letter
Business Cover Letters
Business Plan Cover Letter
Business Analyst Cover Letter
Business Application Letters
Business Job Application Letter
Business Visa Application Letter
Business Complaint Letters
Business Complaint Response Letter
Business Formal Complaint Letter
Business Followup Letters
Professional Business Followup Letter
Business Followup Letter after Interview
Business Meeting Letters
Business Proposal Meeting Letter
Business Thank You Meeting Letter
Business Meeting Confirmation Letter
What a Business Letter Should Contain
It is essential for you to have the correct details and place as much information as you can when you try to make a business letter. The contents will have to depend on what kind of business letter you are currently making. Below are some common details you will have to place in your letter for your readers to understand right away on what you are informing them on about:
- Title. It is important for you to place a title for your business letter for your readers to know what your business letter will be about. Titles also give readers the idea on what your content will possibly contain by just looking at the title as well.
- Date. You will also have to include the date on when you plan to give out your business letter or when you made your business letter. This can also be used for documentation purposes as well. Placing dates is also important as it also presents formality in your letter and for your readers not to get confused if your letter is updated or not.
- The recipient. It is important to whom you should address your letter to so that you can avoid confusion on who the business letter will be addressed for. Placing the name on who you will need to address your letter to is also important for formality purposes as well.
- Content. You should be able to place the content for your business letter and should be simple, clear, and concise for your readers to be able to understand what you are writing on about on the first glance. This also helps save your readers time from rereading the content of your business letter.
- Signature section. At times, it is also important to place a signature section in your business letter for formality and documentation purposes. Placing a signature will also help you identify who was able to read your business letter or if your business letter was really read by someone. This way, you won’t have to ask for too much updates if your business letter will need a reply to be sent back to you.
- Contact details. It is very important for you to place contact details in your business letters for your readers to reach you if they have any inquiries or any concerns with the content of your business letter. Placing contact details in your business letter will also help the other party take note on where to send back your letter if needed as well.
Feel free to check out our website as well if you need more templates or samples to create more business letters. You can also use and download different job application letters format and sample job application letters for chefs on our website.
Business Notice Letters
Business Relocation Notice Letter
Business Closure Notice Letter
Business Offer Letters
Business Purchase Offer Letter
Business Service Offer Letter
Business Sale Offer Letter
Business Recommendation Letters
Business Recommendation Thank You Letter
Business Request Letters
Business Meeting Request Letter
Request for Business Proposal Letter
Business Request Refusal Letter
Business Reply Letters
Business Enquiry Reply Letter
Business Services Sales Letter
Business Support Letters
Business Visa Support Letter
Business Financial Support Letter
Business Thank You for Your Support Letter
Now You’re Ready to Send Your Business Letters
Being able to send your letters right away will be able to give you and your company a good impression from other companies or your clients on the value of being able to send information quickly and being able to attend to their needs right away. Below are some common methods where you can send your business letters:
- Mail. Sending your business letters though mail is one of the most common methods of being able to send your letters formally. This is also useful especially if you need to send you business letters to a company from a different country. Be sure to be always update yourself on the status of your business letter’s shipment—you wouldn’t want to delay your client with an undated letter.
- Email. One of the most common and fastest ways of being able to send your letter is through using emails, as most companies or businesses use emails as a mode for communication, and you can send and receive a reply from the other party within minutes.
- Company messenger. If you plan to send business letters to a nearby establishment or to another company that is nearby, you can always ask your company messenger to send your business letter, which will take a few minutes or an hour at most.
You can also check out our website for different assistant job application letters and sample job application letters for internship for more business letter samples.