An offer letter is a formal document which is provided by a company to a candidate that they have already interviewed. It informs that candidate that they have been accepted to work in the company. The offer letter to a candidate usually identifies the designation, the salary rate, the benefits, and the set of rules and regulations that the candidate should follow.
But it doesn’t mean that when a candidate is being offered a job, they have the obligation accept it. What if there was another offering from a different company with a higher salary rate or more benefits? The candidate may decline an offer in a formal manner. They will always have the right to choose whether to accept or decline a job offer.
For samples on job offer letters exclusively in the Word format, check out our collection of Offer Letter Templates in Doc.
Check out more letter templates with our collection of Offer Letter Templates.
Also check out even more letter templates with out collection of Business Offer Letter for more resources on offer letters.
Whether or not you will be accepting the job offer, you should always respond to it out of courtesy and respect.
First and foremost, you should always thank the employer for the offer. You may respond right away or you may also take a short period of time to think about the offer before accepting, just make sure you can make a decision before the offer expires. Once you are fully decided, you can then formally inform the employer that you accept the job offer.
If the candidate feels that they are not really perfect for the job, or the terms offered are below what they expected and they are being given a higher offer in a different company, the candidate can also refuse to accept the offer. In a professional and polite manner, the candidate should briefly explain why they are not accepting the job offer.
A job offer letter is used by an employer when they have finally selected a candidate from among all those who tried applying for the same position. A job offer letter is sent to the candidate to inform them that after passing a series of examinations and interviews, they are now qualified to work in the company but only if the candidate accepts the offer.
The benefits of job offer letters is to formally notify a candidate regarding their application status, and that they have met the standards of the company. Job offer letters provide the candidate with clear instructions with the pre-employment process and what to do on the first day of work.
Clarifying all these things for the candidate before they start working saves the company from legal issues if ever problems may occur along the way.
There are two main types of job offers: by letter or by email.
This is the most commonly used form of job offer. The employer prints a copy of the job offer and sends it to the candidate that is being offered the job. This form of job offer should follow the standard business format, and should also contain the signature of the employer or a representative of the company. Some companies also give this to the candidate in a different manner. They call the candidate beforehand and ask them to come to the office where the job offer will be given to the candidate personally.
An email job offer is one that is sent to the candidate via electronic mail. This type of job offer usually doesn’t contain a signature unless the employer already has their signature saved on to their computer. This type of letter travels faster than the written one, and is also easy to organize.