9+ Meeting Letter Templates

Meeting letters are used to provide their purposes in specific transactions that are involved in any meeting schedules. They may be used to confirm a meeting schedule, relay the information about the specific meeting that is to happen, or request for the presence of an individual to attend a meeting.

If you want to create a letter to be used for a professional discussion, you may use our meeting letter templates as references. We can also provide you with other Sample Letter templates, which you may use as guides in writing different kinds of letters for other transactions.

Disciplinary Meeting Letter Template

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Size: 121 KB

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Parent Teacher Meeting Letter Template

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Size: 7 KB

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Reschedule Meeting Letter Template

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Size: 382 KB

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Meeting Invitation Letter Template

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  • PDF

Size: 4 MB

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Meeting Request Letter Template

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Size: 36 KB

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Parent-Teacher Meeting Letter

A parent-teacher meeting letter is used by an academic institution to allow connections to the parents and/or guardians of their students to occur. It is very important as this meeting can provide information about school activities and the performance of the students within the learning environment.

A basic parent-teacher meeting letter includes the following information:

  • The school where the parent’s child is attending
  • The teaching staff who has set the specific meeting
  • The purpose of the parent-teacher meeting
  • The date and time that has been reserved for the meeting
  • The location of the meeting schedule

Meeting Request Letter

A meeting request letter serves the main purpose of asking for a meeting to transpire. It may be done by an organization who wants their members to get together for a specific discussion. Moreover, it can also be written by a member of an organization or an employee of a business so that he or she may talk to the people who can decide about a particular situation or those who have knowledge about an inquiry.

A meeting request letter includes the following information:

  • The person who wants to schedule a meeting
  • The people who are requested to be involved in the meeting
  • The discussion that needs to take place within the meeting duration
  • The requested date, time, and location of the meeting

Other than our templates for meeting letters, our Disciplinary Letter Templates are also available for download.

Meeting Thank You Letter Template

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Size: 34 KB

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Meeting Confirmation Letter Template

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  • PDF

Size: 105 KB

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Meeting Appointment Letter Template

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Size: 47 KB

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Meeting Cancellation Letter Template

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  • PDF

Size: 21 KB

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Meeting Reminder Letter Template

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  • PDF

Size: 35 KB

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Meeting Thank-You Letter

A meeting thank you letter is usually sent by the host or the head of the meeting to the attendees. A basic meeting thank you letter has the following items:

  • A message of gratitude for the time and effort that the attendees has provided and exerted for the meeting
  • The reason why an entity is thankful for the presence of the attendee
  • The discussion that have transpired and the resolutions or conclusions of the meeting
  • A short recap of the business being talked about
  • Other information that the attendees can use to remember more items about the meeting

Meeting Confirmation Letter

A meeting confirmation letter is sent by an individual who commits to attend a particular meeting where his or her presence is expected. Sending a meeting confirmation letter confirms the following:

  • The individual is aware that the meeting is set to happen in a particular date, time, and location
  • The individual is knowledgeable of the instructions given about the meeting
  • The individual is prepared to present or bring anything that the meeting requires him or her to have
  • The individual confirms that he or she has already reserved the particular date and time to the meeting

For a specific meeting letter template, you may  download our Notice of Meeting Templates.

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