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29+ Simple Thank-You Letters

Each one of us should know the importance and significance of saying thank-you and letting your gratitude be known for gifts or help received because people always appreciate getting thanks as much as receiving something. That is why it is never wrong to send a written thank-you, whether it’s a note, letter or card as they are the warmest and most special way to say thank-you, especially if made with care and a lot of thought. Finding the right time or even a spare time to write thank-you letters or notes can be a bit overwhelming but they are surely a great way to show your appreciation.

There are already countless of ways to send your appreciation nowadays, be it in the form of texts, emails, social media messages, or phone calls. Yet for formal relationships such as business relationships, the traditional way of saying thank-you is still the best way to go about it. Therefore, on this page, we present to you samples of Thank-You Letters that you can download and use or find inspiration from to create your own. For more business correspondence ideas, you can also check out our collection of Business Letter Templates available on this website.

Interview Thank-You Letter

Job Interview Thank-You Letter

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File Format
  • PDF

Size: 38 KB

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Thank-You Letter after Interview

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  • PDF

Size: 36 kB

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Business Thank-You Letter

Business Partnership Thank-You Letter

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File Format
  • DOc
  • Docx

Size: 3 KB

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Business Thank-You Letter to Client

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File Format
  • PDF

Size: 38 kB

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Thank-You Resignation Letter

Professional Thank-You Resignation Letter

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File Format
  • PDF

Size: 168 kB

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Thank-You Resignation Letter to Boss

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File Format
  • PDF

Size: 63 KB

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Thank-You Letter after Interview

Thank-You Letter after Phone Interview

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File Format
  • Doc
  • Docx

Size: 3 kB

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Thank-You Letter after Job Interview

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File Format
  • PDF

Size: 4 Kb

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Donation Thank-You Letter

Organisation Donation Thank-You Letter

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File Format
  • PDF

Size: 73 kB

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Donation Thank-You Letter to Friend

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  • Doc
  • Docx

Size: 2 kB

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The Times a Thank-You Letter is Necessary

With a great gift comes a great reponsibility of sending thank you cards. Yet sending Thank-You Cards and letters are not just for gifts received. They can also be applied to different occasions and circumstances where you receive an opportunity or assistance from other people. Below is a list of other common events that you should consider sending a thank you letter.

  • Receiving a scholarship. Most people do not get this type of opportunity so, it is always a good idea to show your appreciation to any person or organization who gave you the chance to learn the field that you want to be a part of and fulfill your dreams.
  • Job recommendation. Most of the time, you need recommendations from people like your supervisors or employers when applying for a new job. Writing a formal thank you letter is a good idea to thank someone for writing a recommendation for you despite their busy schedules.
  • After a job interview. Sending an effective Thank-You For the Interview Letter after your interview may not only give you a good chance to snag the job but may also be a good way to create a good impression and start a professional relationship with your possible employers.
  • After an internship. You should also take the time to show your gratitude to people gave you the opportunity to experience real life situations in your chosen field. It is also one way to nurture your professional relationships with the connections you have made during your internship.

Client Thank-You Letter

New Client Thank-You Letter

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File Format
  • PDF

Size: 259 kB

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Email Thank-You Letter

Email Interview Thank-You Letter

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File Format
  • Doc
  • Docx

Size: 3 kB

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Email Thank-You for Meeting Letter

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File Format
  • PDF

Size: 64 kB

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Formal Thank-You Letter

Formal Thank-You Letter for Meeting

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File Format
  • Doc
  • Docx

Size: 2 kB

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Graduation Thank-You Letter

Project Graduation Thank-You Letter

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File Format
  • PDF

Size: 88 kB

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College Graduation Thank-You Letter

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File Format
  • PDF

Size: 273 KB

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Thank-You Letter to Recruiter

Thank-You Letter to Internal Recruiter

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File Format
  • Doc
  • Docx

Size: 3 kB

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Thank-You Letter to Recruiter after Interview

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File Format
  • Doc
  • DOcx

Size: 3 KB

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The Times a Thank-You Letter is Necessary (Cont’d)

  • Donations received. Donations, even small ones are a great help for people and communities and the organizations or private individuals should be recognized for their efforts and generosity by writing them a thank you letter.
  • Receiving an award. When an organization or a group of individuals honors you by giving you an award, it is just proper to send them a thank you letter to show how grateful you are for the recognition. Sending them a thank you letter is also one way to stay in their good graces.
  • To teachers. Teachers are the type of people who deserve an expression of gratitude more than anyone else. Make sure to send them a Thank-You Letter as they took a lot of effort and time to teach you lessons and skills to make you a good member of the society.
  • Dinner invitations. When someone invites you to dinner or lunch, it is just right to show your appreciation to the host for the time and money spent to take you out or prepare a meal for you, especially if it is done in a semi-formal setting.

So, if you think you need to send a thank you letter for any of these occasions; feel free to browse, choose, and download these simple thank you letters found on this page. They are all editable to suit your needs and preferences. For more ideas, you can also check out our collection of Thank-You Cards.

Short Thank-You Letter

Short Interview Thank-You Letter

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File Format
  • Doc
  • DOcx

Size: 2 kB

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Short Thank-You Letter after Interview

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File Format
  • Doc
  • Docx

Size: 3 kB

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Thank-You Letter Format

Official Thank-You Letter Format

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File Format
  • PDF

Size: 45 KB

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Donation Thank-You Letter Format

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File Format
  • PDF

Size: 75 kB

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Thank-You Letter to Teacher

Thank-You Letter for Teacher Appreciation

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File Format
  • DOc
  • DOcx

Size: 3 kB

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Teacher Assistant Thank-You Letter

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File Format
  • PDF

Size: 83 KB

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Thank-You Letter Template

Thank-You Letter to Sponsor

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File Format
  • PDF

Size: 27 kB

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Volunteer Thank-You Letter

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File Format
  • Doc
  • Docx

Size: 2 kB

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Tips to Remember When Writing Thank-You Letters

There are many ways to structure and arrange the elements in your thank you letters, but the most important thing is you should always write them from the heart. Furthermore, you should also go over these tips to make sure your letters are perfect for the kind of message you want to send across.

  • Timing is all. Perhaps the most important thing about saying thank you is to do it in a timely manner. Even though just saying thank you is better than not doing at all, it is still imperative to do it immediately before anyone forgets. Sending your appreciation after only a few days lets someone now that you took the time to acknowledge their efforts and kindness.
  • Kind of message. When writing your message, being simple and straightforward is the best way to go about it. For most thank you letters, a certain level of formality even though these types of letters are more personal; they need a little bit of structure especially letters that are sent to companies and organizations rather than individuals. You have to remember to not to overdo what you say it as it may sound superficial instead.
  • Type of message. As mentioned before, there are other ways to send a thank you message other than written thank you letters. After you consider the level of formality of your letter, you should be able to decide whether to send it via mail or email. You also have to consider the person you are sending these messages to like older people who may not know how to use computers.
  • Additional notions. You can always choose to bump your thank you letters up a notch by making it personalized and special. One way to do it is to decorate your cards with details that are relatable to the recipient. You can use letterheads of your organization or your own personal business so that your recipient will be able to identify where the letter comes from.
  • Always proofread. Even though it’s just a simple note of thanks, a wrong spelling or grammatical error is always a turn off as it could mean that the letter is made in a hurry or just out of respect. So, make sure you proofread your letter before sending it. Another thing to remember is to keep your tone polite and friendly as well as avoid sounding like promoting or asking for more favors.

Whether a thank you letter requires a formal tone or a casual demeanor, you should address them with care by using appropriate words and format. They can be elaborate or simple as long as the message is sent across in a clear manner. Also, don’t forget that although there are different various occasions and events in which you must send out thank you letters, you also have to consider the timeframe in which your thank you cards should reach its recipients.

In case you want more ideas for thank you letters, don’t hesitate to head on to our compilation of Thank-You Notes to see another way to send your appreciation and gratitude to the people who had made your life easier.

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