8+ Best Business Letters

You normally would not be looking for examples of letter templates unless you needed one for a professional setting. Business letters can be intimidating to write. Letters are basically written correspondence that in the business world have to be restricted, tactful, relevant, courteous. Most of all, they have to accomplish their intended goal. In a professional setting, this goal could be anything from a business proposal, an employment application, or even a thank-you note.

To help you draft any of these and more, refer to this list of free business letter examples which you can download as Word documents or PDF files.

Formal Business Letter

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Size: 119 kB

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Thank You Business Letter

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  • Docx

Size: 7 kB

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Business Proposal Letter

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Size: 2 kB

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Sample Business Letter

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Size: 6 kB

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Business Cover Letter

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Size: 3 kB

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When Do I Need Business Letters?

The number of occasions you need business letters will be many and varied. Because these letters will then be kept for documentation and future reference, you will likely need to draft a business letter at certain junctures in the course of your career. Some of them are as follows:

  • Before a business. You will need a business proposal letter to introduce a new business venture, refer someone for a position, apply for a position yourself, or even to make an appointment.
    • See Business Reference LetterBusiness Proposal Letter, Business Cover Letter, Business Introduction Letter and any of the appointment letters on archive.
  • After a business. In some situations you will find it is professional courtesy to extend some gratitude after a transaction. This can happen after the end of a business partnership, or even just after a job interview.
    • See Thank You Business Letter

For any general purposes in between, you can use the Modern Business Letter Format or Formal Business Letter Format as guidelines.

Just run through this list of professionally written letters and see if you can identify their purpose. Once you’ve figured that out, you should have no problem ever writing another business letter again.

Professional Business Letter

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Size: 3 kB

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Business Reference Letter

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  • PDF

Size: 17 kB

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Business Introduction Letter

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  • PDF

Size: 164 kB

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Modern Business Letter

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  • PDF

Size: 46 kB

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How Do I Write a Business Letter?

The usefulness of formal letter templates will often be very elastic. Using the above samples, you can figure out the general outline they follow. And by using this outline, you can draft any kind of business letter you need. Some business letters you can write using the above formats:

  • Sales letters (i.e., introducing your business with the idea to promote or market it)
  • Complaint letters
  • Inquiry letters (also applies to cover letters sent to companies that are not currently hiring)
  • Letters of recommendation (which may be required with the cover letter or introduction)
  • Acknowledgment letters (which may act as receipts in the form of correspondence)
  • Letters of resignation
  • Follow-up letters (which also includes thank-you letters)

Who Writes Letters These Days?

Letter-writing may be tricky, but it is not a dying form, and it is definitely not outdated. Many companies still do issue internal and external communication via printed letters, and resumes are still often accepted on paper.

What’s more, the letter is also adapting with our times. Any of the above letter formats will apply just as well to a formal business e-mail.

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