Once you have fully decided to move on from your current job, the most professional thing to do is submit a resignation letter to your employer. Resignation letters allow businesses to be aware of the decision of employees to resign. This document will help them to identify their shortcomings, if there are any. More so, resignation letters can specify the remaining days of the employee in the business which can give the business time to look for possible candidates who can be placed in the position that will be vacated. Transition in relation to this matter is very important as the operations can be affected if there will be issues in the number of the workforce and if a particular function will not be done.
A resignation letter is defined as a short written document for the purpose of formally announcing to your employer or whoever the letter is submitted to your intent to leave a position currently held. Even if you have already discussed your resignation with your superiors, writing a letter is an act of courtesy that can leave the company with a clean final impression of you. Looking for samples? Check out our collection of Resignation Letter Templates on our website.
Standard Two Weeks Notice Resignation Letter
Free Standard Resignation Letter
Standard Resignation Letter Format
Standard Teacher Resignation Letter
Standard Director Resignation Letter
How to Write a Resignation Letter?
There’s no easy way to inform your current employer you’re leaving your post. However, the best practice is to keep professional until they find a replacement for your position. When writing your resignation letter, keep this standard format in mind to submit a professional resignation letter:
- Header and salutation. This should contain both you and your employer’s name, title, contact information, home address, phone number, and email. You should address your employer formally using Mr. or Mrs. or Dr.
- First paragraph. State that you are leaving the company and include the date on which your resignation will be effective.
- Second and third paragraphs. If you want, you may state the reason why you are leaving the company, but this is not necessary. If you choose to state why you are leaving, make sure to stay positive. Show gratitude to your employer for giving you the opportunity to work for the company. You may also state here what you appreciate most about the job and the people you worked with.
- Closing remarks and signature. Sign off formally by saying “Sincerely” or “Yours Sincerely” and then place your handwritten signature over your typed name.
For more letter templates, you may check out our collection of Formal Resignation Letter Templates.
Standard Business Resignation Letter
Standard Basic Resignation Letter
Standard Resignation Letter with Notice
Tips When Writing a Resignation Letter
- If you don’t need to leave immediately, give the company at least two weeks notice before you resign from your job.
- If possible, offer the employer some assistance in looking for a replacement to fill in your position.
- Never write about frustrations on coworkers, superiors, or the company in your letter.
- Keep your resignation letter short, simple, focused, and to the point.
- Observe proper business letter format including a header with the company and the employer’s name.
- Proofread your letter thoroughly before submitting it.
Why Download our Templates?
- These templates were written professionally by knowledgeable individuals.
- These templates can be downloaded easily and for free.
- You can choose between Doc, Docx, and PDF formats when downloading.
- These templates come in high resolution to assure you of clear and legible printouts.
- These templates are fully editable when used with the appropriate software.
For resignation letters with a touch of humor, you may want to check out this collection of Funny Resignation Letter Templates.