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8+ Job Email Templates

When you are working hard in generating leads for a job or trying to hire new recruits for your company or sending out formal messages to your co-workers, email is the most effective and prevalent way of communication. It is therefore important for you to have a good command over writing job emails. These emails could stretch across a whole range of categories, such as job applications, routine responses, performance reviews, rejection letters, and what not. So let’s begin by understanding the best practices of writing job-related emails.

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5 Steps to Write a Job Email

Step 1: Use a Professional Email Address

When someone is opening your email for the first time, the first thing that a person will notice is your email address. Therefore it is important to use an email id which is professional as it is the means to the first impression you are creating in front of the recipient.

Step 2: Pay Attention to Structure and Formatting

The email you are sending must abide by the standard structure and format of formal emails. Make sure that you are addressing the recipient correctly, adding inundation incorrect places and adding a professional signature in the end with all the relevant information about yourself.

Step 3: Make the Subject Line Informative

Most people decide to open an email based on what the subject line says. So it is very important that you write a subject line which is brief, yet represents the content of your email correctly. It must contain information relevant to the body of the email so that the recipient gets a prior idea about it.

Step 4: Be Focused and Concise

While writing your email focus on the specific points you want to bring to the recipient’s attention. Long, descriptive emails are usually very unpopular when it is dedicated to a formal purpose. Try to keep it short and the language simple.

Step 5: Add Relevant Attachments

You should avoid elaborate explanations through words if you can add relevant attachments to your email. After attaching them you can ask the recipient to refer to them when and where necessary. If your email has a large list of attachments, it is useful to add a list of file names in the end.

8+ Job Email Templates

1. Job Email Template

Details
File Format
  • Google Docs
  • Word
  • Pages
  • PDF

Size: A4 & US

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This job email template is simple, easy to understand and download. If you are looking for a template that can make your job application look professional, this template can be a great choice. This template is a perfect example of how white space adds to the readability of an e-mail.

2. Professional Job Email Template Sample

Details
File Format
  • PDF

Size: 178 KB

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This sample job email template has a very professional layout and the colors give the whole document an executive look and feel. It is brief and concise, yet adequately informative so that it can be easily used by making some minor changes.

3. Sample Job Email Template

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File Format
  • PDF

Size: 75 KB

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This job email template is a sample for accepting a job that has been offered to you, through a professional email. The template is brief and to the point. It uses the colors black and white so that the overall formal approach is retained. It is easy to use, by making very minor changes as necessary.

4. Basic Job Email Template

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File Format
  • PDF

Size: 108 KB

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This is another email cover letter template that shows how to write an email to accept a job offered to you. It starts with an address line, followed by the name of the person whom this letter is addressed to. The body of the letter is crisp and compact so that the message is effectively conveyed. The formatting and use of black and white colors give it a professional look.

5. Standard Job Email Template

Details
File Format
  • DOCX

Size: 14 KB

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This template doesn’t use the names of individuals and positions, which makes it almost ready to use. The formatting is professional and it is easily downloadable as it is available in .DOCX format. If you are looking for a readymade formal email template to immediately download and use, this might be the one.

6. Professional Job Email Template Example

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File Format
  • DOCS

Size: 12 KB

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This is a job email template in Word for offering a suitable candidate for a job. It keeps the format simple and easily editable with key positions empty. It can be easily downloaded and edited without having to rewrite the content. It uses simple fonts and the formatting is neat. Although the content is rather on the wordy side, that actually is a good example of how to draft wordy emails without tiring the reader.

7. Editable Job Email Template

Details
File Format
  • DOCS

Size: 12 KB

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This is a Gmail email template which is written for announcing the joining of specific individuals at specific positions within an organization. This email template also has a very easily editable body, which you can download and customize very easily according to your requirements. Download this if you need something thoroughly professional.

8. Professional Job Email Template Format

Details
File Format
  • DOCS

Size: 26 KB

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This is a sample email template is created to request the employees of an organization to minimize the usage of paper in the office. This template can be useful if you are looking to initiate an eco-friendly campaign within your organization. It is in DOCX format and therefore easy to download and use, and edit for your specific purpose.

9. General Job Email Template

Details
File Format
  • DOCS

Size: 15 KB

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This formal email template is created in such a manner so that the user can download and edit it at once, without having to rewrite or restructure any part of it. If you are looking for an approval submission email template, this may be the one you should use. Take a cue from the professional language, use of appropriate white space between sentences, and font styles, from this template.

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