27+ Sample Rejection Letter Templates & Examples

Many requests are made of the HR department on a daily basis, as employees are hardly without grievances. Moreover, it is the company’s HR department that must also respond to those seeking a job at the company.

Thus, the department is often found writing a large number of rejection letters to several people, which these templates make easier. As the letters no longer must be written from scratch, the department is free to concentrate on other more important matters

HR Bundle – includes Policies, Letters, Email, Job Descriptions, etc


Sample Application Rejection Letter

Rejection Letter Template Sample


Example Candidate Rejection Letter

Source: scribendi.com

Sample Applicant Rejection Letter

Sample Rejection Letter Candidates Interviewed


Change The Tone and Style as Per The Need

These are also a kind of Acknowledgment Letter that can be used to address several situations, such as the rejection of the grievances of certain employees the department deems too petty or turning down an application seeking work at the company. Since it is also uncomfortable to write such letters, the templates are a ready solution.

  • Change the body of the template or select a template dealing with the issue that is being handled.
  • Layout and wording can be changed easily with different rejections requiring different tones, such as writing Termination Letters where the services of certain employees are no longer needed.

Applicant Rejection Letter Sample


Rejection Letter Sample Following Interview

Candidate Rejection Letter Sample


Interview Rejection Letter – Position Filled

Resource: shrm.org

Sample Rejection Letter Template

Source: hr.iu.edu

Job Offer Rejection Letter Template


Simple Employment Rejection Email Letter


Rejection Letter Format


Rejection After Interview Letter


Resume & CV Rejection Letter Format


Example of Business Rejection Letter


Response to Rejection Letter


Good Refusal Rejection Letter


Acceptance & Rejection Letter Template


Sample Letter of Decline


Rejection Letter to Interviewed Candidate


Sample Post Interview Rejection Letter


Sample College Rejection Letter Template


Formal Bid Rejection Letter


Rejection Letter for Business Proposal


Sample Grant Rejection Letter Example


Edit Various Other Aspects

Choose whether the letter would appear in Times New Roman, Arial or some other font, determine the size of the fonts, etc., thereby tailoring the letter to the personalized needs of the department. The department can download the templates for free and keep them as samples, not accruing any additional costs.

We have collected some Sample of Rejection Letters, hope these templates will help you.

How to Write a Rejection Letter to a Company

A rejection letter is a letter sent by the candidate selected by an organization rejecting the offer to join the company. The letter should be written in a polite note and the reasons should never be about the salary being low compared to other organizations or the behavior of the employees being not good etc. The rejection letter should always indicate reasons such as better prospects or the company being too far from the native place or the residential place etc.

The rejection letters should have proper salutations and should end with a thanking note and should thank the organization for providing an opportunity to work with the organization. There are various Standard Rejection Letters and appraisal rejection mail letter templates available online which can be downloaded and used by making some small changes.

How to Write a Rejection Letter to a Job Applicant

The rejection letter to a job applicant should be written in a polite and professional manner. The reasons for rejection should never be personal or based on the caste, religion, looks and the place of the candidate. The rejection letter should always mention the reason as the candidate is not selected as he/she is no able to meet the requirements of the company/organization. There are various Formal Rejection Letter Templates and complaint rejection letter templates online which can be used by the organizations.

How to Respond/ Reply to a Rejection Letter

sample The rejection letter should be replied back in a positive way and should never be replied in a harsh or negative manner. The reply letter should always end with a thanking note thanking the organization for giving an opportunity to interact with their team and he/she is interested to work in the organization in the future. There are various templates for Credit Rejection Letters, employment decline Rejection letters, promotion rejection letters etc. which can be used by the employees or candidates looking for jobs to reply to the organization.


The rejection letter by the employee or the organization should always have a positive note. Care should be taken to thank the organization for interviewing if the rejection letter is sent by the candidate rejecting the employment offer. In case the rejection letter is sent by the organization to the employee rejecting the employment then care should be taken not to reject the offer based on personal reasons. There are various rejection letter templates such as Grant Rejection Letter Templates which can be used by the candidates and organizations.


The Offer Rejection Letter Templates , Harvard rejection letter templates are the most sought after rejection letter templates online. Thee rejection letter templates can be used by making minor changes or by filling the required fields. The rejection letters are a way to communicate the interest of the candidate or organization. The rejection letters are very useful as they are professional and help the candidates and the organizations to communicate with the other parties.

The rejection letters are very useful for the candidates applying for various jobs, organizations conducting interviews, students applying to the institutions etc. As the candidate can choose only one organization to join, as the organization cannot all the candidates, as the students can join in only one institute the rejection letters help them to communicate with the other parties in a professional way. The Sample Internship Rejection Letters are the most sought after rejection letters online.

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