Nobody would want to be rejected, and that’s for sure! Rejections can cause a person some major heartbreak and can be tough, especially if you’re the one who will be deliver the bad news. If you find it hard to come up with the right words to write in a rejection letter, why not check out this rejection letter sample from our website?
Since sending a hopeful applicant a rejection letter can be hard, the best you can do is to make sure to inject some human touch so that it will sound polite. Check out these professional rejection letters before we move on.
Bid Rejection Letter
Standard Employment Rejection
Grant Rejection Letter
Importance of Writing a Rejection Letter
While nobody enjoys writing a rejection letter for hopeful applicants, it is an important part of the business for several reasons. Sounds ironic, right? But it’s really not. Here are some of the reasons why for writing:
- Did you ever know that writing a rejection letter is a great way not to burn bridges with the applicants? Although a rejection letter is a sort of bad news, it signifies that you respect the applicants by informing them politely that they didn’t make it to the next step in the hiring process, rather than just leaving them hanging.
- It serves as protection to your company. This is especially true when you’re planning to reject a business proposal. Leaving a bidder in the dark can ultimately result in distrust and disrespect in your company because you didn’t take the time to formally inform the bidder about the rejection.
- It is a sign of politeness and respect because you are letting the applicant know to apply elsewhere rather than just making them wait for nothing. (Hint: check out these interview rejection letters for more resources.)
Mistakes to Avoid when Writing a Rejection Letter
- Failure to address the applicant by his/her name
- Writing a long rejection letter
- Being insensitive and disrespectful
- Informing the applicant/bidder whom you have given the position/project. (Feel free to browse through our bid rejection letter templates.)
- Too much apologies going on
Scholarship Rejection Letter
Response to Rejection Letter
Standard Vendor Rejection
Work Rejection Letter
Writing a Standard Rejection Letter
Now that we already know the importance and mistakes one can make when writing a rejection letter, it is now the right time to put them into practice.
First of all, you should know that a standard rejection letter consists of 5 sections:
- Date and address – Since a rejection letter is still a form of business document, it is important to start it with the date it was written, as well as the address.
- Opening – This section serves as your introduction. First, thank the applicant for showing interest in the position offered by our company.
- Let down – This section informs the applicant that he or she did not get the job, along with the reason. However, make sure to do it politely and make sure to leave the door open for the next job opportunity.
- Re-engagement – Make sure to wish them well in their future undertakings.
- Closing – Thank the applicant again for investing his or her time and effort during the application process and sign off.
If you are going to do this through an email, do it professionally and thoroughly to lessen the sting. Sift through our email rejection letters to help you get started.