Do you need a perfect Rejection Letter outline to send out to your unsuccessful applicants? It is courtesy to at least officially inform applicants that they weren’t able to make the cut for the position they applied for. While rejection letter samples can be used as legal records of company activities, it is good practice to inform the unsuccessful applicants that they weren’t shortlisted for interview.
A job rejection letter should be written professionally so as to reflect the company or the hiring manager’s discretion in filtering their applicants. It must not be in any way offensive and disrespectful to any recipient.
Formal Job Rejection Letter
Business Rejection Letter
How to Write a Formal Rejection Letter
Writing a formal rejection letter means that you have to be careful with your choice of words. You cannot just write one and relay your message notice of rejection. Here are the basics:
- Formal Business Letter Format – Before dealing with the technicalities, it is important that you come up with a formal outline first. This way, you would know where to plot significant information.
- Content – Your letter content should be brief and written using the formal approach.
- Downloading a Rejection Letter Template – You might want to consider downloading Rejection Letter Samples to save you some time. Our page offers you various letters of denial and rejection letters in PDF and document file format that you could conveniently download and edit.
Tips on How to Write a Rejection Letter
As reflected in our rejection letter templates, there are certain guidelines that we follow through in order to produce an effective rejection letter.
- Be straightforward. Be direct with your intention that is to reject certain applicants.
- Write briefly. You do not need to convey that much information in your letter so, as much as possible, be concise. Stating reasons for rejection may not be necessary.
- Be courteous. Be very careful with the terms you use in your letter. Do not write rejection letters to disappoint applicants.
The Offer Rejection Letter templates offered in this site are guaranteed to have observed the tips enumerated above.
Employment Rejection Letter
Formal Rejection Letter in PDF
Types of Rejection Letters
Be informed about different types of rejection letters that you could appropriately use for any situation that calls for it. Here are major types of rejection letters:
- Standard Rejection Letter – This type of rejection letter is direct. It doesn’t elaborate on the reasons therein. It only states the rejection of any application or offer.
- Kind Rejection Letter – This is another type of rejection letter that is delicately worded. Using kind or sympathetic words will allow the sender to avoid offending the party concerned. This type of rejection letter can put the readers at ease and will not discourage them from pursuing other endeavors or companies they are more suited for.
- Formal Rejection Letter – A formal rejection letter provides close ended information to its readers. It does not initiate a conversation and its content consists of implied information that the author does not wish for a reply.
Check out our page for nothing but the Best Rejection Letters of all sorts. There are also a lot of rejection letter types that you could choose from.