9+ Polite Rejection Letters – Word, PDF

Being an applicant has its ups and downs. There are those who are accepted by the entity they applied to and there are those who missed that chance and undergo candidate rejection. On another note, companies experience being refused of by an applicant for the reason that he accepted another job offer.

Either way, being rejected is a difficult situation any person cannot handle easily. Thus, it is essential to deliver that message in a consoling and polite manner. Professional Rejection Letters in Word and PDF formats are provided on our website for you to download and to refer to when writing for a polite rejection letter.

Job Rejection Letter

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Employer Rejection Letter

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Size: 14 KB

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Rejection Response Letter

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Size: 6 KB

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Polite Vendor

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Size: 2 KB

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Rejection Letter after Interview

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Writing Rejection Letters Politely

In declining a job offer or rejecting an application, notifying the person of the refusal through a written letter such as Offer Rejection Letters and Applicant Rejection Letters is an appropriate thing to do. Rejection is already unpleasant in its sense but with proper words and outline, delivering this message would be less offensive to the person receiving.

Here is a format you can follow to make a polite refusal letter:

  • Receiver details. As shown on our Sample Rejection Letter Templates, write the date, information of the person, and formal salutation. This applies to hard copy letters and not usually on Email Rejection Letters.
  • Opening Ssatement. Show the reader that you have given much thought on your decision. Start off with one of the following suggestions:
    • Thanking the applicant or the company for the consideration.
    • Stating an agreement to the company’s works at the same time expressing an apology for missing out on the opportunity.
  • Your refusal statement and the reasons for it. State the reasons first why you can’t accept the job or the applicant in a direct but considerate manner. Then, write the refusal statement. Exercise politeness all throughout.
  • Closing Statement. It is best if the connection is not cut off and end the letter on a positive note.

Rejection Email Letter

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Size: 3 KB

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Rejection Letter in PDF

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Size: 69 KB

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Polite Client Rejection

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Size: 3 KB

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Polite Job Rejection

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Size: 14 KB

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Rejection Letter in Doc

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Size: 2 KB

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3 Best Guidelines on Rejection Letters

The following tips can serve as your guide in writing a rejection letter:

  • When it comes to Job Application Rejection Letters given by the company, delay sending the letter of rejection to the receiving applicant. Applicants will not feel inferiority if the company will not give an immediate rejection regarding the application.
  • An applicant refusing a job offer does not need to make a gradual presentation of the refusal. You can start by thanking the company for the offer. Then, with politeness, directly state the reasons after the opening statement is made.
  • For both employers and applicants, always be specific in writing the content of the letter. Address the letter to the person receiving like writing his name as the receiver similar to a friendly letter.

Although rejecting is a hard thing to do, it is a necessary occurrence due to the fact that interests of companies or people have been set. A company hires the applicant who qualifies the standards required and an applicant chooses a job offer aligning his personal reasons. In all this, informing the person being refused of is the most polite and respectful thing to do for both parties to move to the next step.

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