So you’ve been offered a job? Congratulations! Or maybe you are in a management position and one of your employees has decided to retire, voluntarily. In either of these cases, a kind of Employment Letter stating acceptance of the situation is required, especially if you have received prior written notice addressing the subject (either a job offer letter or a notice to retire). The response would have to be similarly put into writing for the sake of clear communication that can be documented.
Need some help with that? Here we have a collection of acceptance letters as templates and examples that you can download for free as PDF and Word doc/docx files.
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Job Employment Acceptance Letter
Formal Employment Acceptance Letter
Thank You Employment Acceptance Letter
Employment Termination Acceptance Letter
How to Write an Acceptance Letter
Due to the nature of their purpose, a Job Acceptance Letter will naturally read differently from an Acceptance Letter Template that is meant to acknowledge a colleague’s departure.
In either case, certain things hold true.
It is like an acceptance speech, addressed to the hiring personnel or employee, where you do more than acknowledge the situation. Aside from formally accepting the situation, you must also extend your well wishes to the person. Naturally, a note of professional courtesy has to be observed.
Many guides and templates will focus an employment acceptance letter around these details:
- Thank the employer for the job offer (state the full job title: junior assistant for the accounting department, instead of just assistant or junior assistant).
- Formally accept the offer of employment.
- Mention the terms and conditions as offered: salary, benefits, work schedule (this will show that you have considered every detail carefully and are accepting based on these considerations).
- Highlight your enthusiasm for the opportunity (“I look forward to working with you…”).
A formal acceptance is legally binding, so make sure not to accept until you’ve checked every detail.
If you’re not confident with your writing, have someone trusted to look over the draft before you send it. Check for correct grammar and spelling of names and addresses.
You can also use one of these templates as an easier, surefire solution to your writer’s block.
Employment Resignation Acceptance Letter
When to Write an Acceptance Letter
Sometimes it isn’t necessary to write such a letter unless you have first been sent an offer letter or notice letter in turn and not in person. It really depends on company policy.
Most retirement policies will require an acceptance letter, while many job acceptance letters are only applicable when the candidate is informed over the mail and is then required to confirm receipt, understanding, and affirmation of the offer.
(If you are on the other side and writing the job offer, you would similarly need a good Offer Letter Template that holds all the relevant information for the candidate to later affirm.)