In the course of our lives, we are placed in situations which require us to go through an application process. Usually, the reason for application could be due to to a legal mandate such as the changing of one’s official information, the changing of an officially registered name, status, etc. Sometimes, we also voluntarily go through application processes in order to carry out some personal goals such as attaining a scholarship, a job, or a loan. Whatever the reason for an application, it is vital that one is able to attach a well-written application letter together with the filled-out application form.
Whether you are a business owner, a prospective student, or a job seeker, an effective application letter will surely boost your chances of attaining whatever it is you are applying for. Writing an application letter does not have to be a laborious task. In fact, it would be easier for you to write one if you have templates which can guide you in your letter writing. On this page, we are providing you with easily downloadable Application Letters. These templates are flexible and easy to edit, especially since these are available in PDF and Word formats. Scroll down below and download the templates which you deem fitting to your needs!
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What Are Application Letters? (If You Live under a Rock)
An application letter is a specific type of letter which is submitted in order to increase an individual’s chances of attaining a grant, a loan, a job, a scholarship, or whatever it is that he or she may be applying for. Usually, the application process entails the filling out of an application form which asks for all the essential details which can help an individual attain the object of his/her application.
Most of the time, an application form can be too dry, structured, and constricted; and it tends to allow only a tiny margin for the applicant to make his/her qualities known to the person who is assessing the application. It is for this reason that an application letter would come in handy, for this letter would allow an applicant to use a more personal approach for his or her application. A personalized application letter would serve as an overview or an introduction for the contents of a filled-out application form, and it is usually attached to the following application documents:
- A filled-out application form.
- Resume or CV if the applicant is applying for a job.
- A grade card or an official transcript of records if the applicant is applying for a college or post-graduate course.
- Financial statements, tax documents, and other financial documents considered as loan credentials for an applicant who is applying for loan.
- Other pertinent documents which are expressly required by the organization, company, or government agency which has the authority of examining specific types of applications.
Who Can Use Application Letters?
There are many individuals who might have a use for application letters. Some of the most common ones are the following:
- A student who is applying for a degree program in a university.
- A student who is applying for a scholarship grant to aid him/her financially in his/her academic endeavors.
- A job seeker who is applying for a certain job position at a company.
- An individual who is applying for a Visa.
- An individual who is applying for a personal loan.
- A business owner who is applying for a loan in order to improve his/her business.
- An individual who wants to apply for tenancy for a specific apartment unit, corporate building/office, agricultural lend, or any property.
- An individual or organization who/which is applying to gain access to certain utilities or establishments.
- An individual who is applying to have his/her name changed, or his/her status changed.
- An individual who is applying to utilize another individual’s or organization’s equipment.
- An organization or company which is applying for its official registration.
Indeed, there are various situations which call for the creation of an application letter and it is up to the applicant to tailor-fit his/her application letter in order to address the specific areas required in the application.
If you want to know more about application letters, feel free to download our templates on this page. You can also opt to check out our collection of Email Application Letters which are easy to download. Access these templates by clicking on the link provided.
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What We Offer
An application letter can have varying content and form, depending on the purpose which prompted its creation. In order to know which specific type of application letter you need to write, simply refer to our templates on this page. Download these templates on your laptops or other easily accessible devices. If you want, you can simply use these templates for your letter by editing it with the use of any word processor (e.g., Microsoft Word, Open Office Writer, etc)
Job Application Letter
Perhaps the most common use for an application letter is during the job application process. This specif type of application letter is known as a job application letter or, sometimes, simply a cover letter. This letter is attached to a job applicant’s resume or CV.
Necessity of Cover Letters
The following are the reasons why a cover letter is an essential document when applying for a job:
The individuals who will examine a job applicant’s eligibility for a certain job position is usually the hiring manager, recruiter, or employer. Due to the fast-paced environment of corporations, hiring managers are usually inundated with a deluge of well-crafted resumes and CVs thus making the process of picking the best candidates for a position an arduous task.
It is for this reason that a cover letter would be of immense help due to the fact that it allows hiring managers to have a glimpse of your qualifications without having to go through you entire resume. Compared to applicants who merely submitted their resumes, an applicant who attached a cover letter would have be better able to present his/her qualifications in a concise and easily visible manner.
Another reason for the importance of a cover letter is the fact that it is a sufficient avenue for job applicants to list down the most salient qualifications, skills, and characteristics they possess which can help them get the job position which they are aiming for. Moreover, it is not only limited to the appropriate qualifications.
The applicant can also choose to narrate a specific job experience which enabled him/her to develop certain attitudes and perspectives which can aid him/her to help the company grow and obtain its visions and goals. In other words, cover letter writing is an arena for a job applicant to best draw a picture of how he/she can add value to the company which he/she is applying to.
Since most resumes are structured and objective, an applicant can use his/her cover letter allows the applicant to address the hiring manager in a personal way by indicating in the salutation the hiring manager’s full name and job title. By doing so, the hiring manager can see the applicant’s effort in doing research in order to know his/her name. Also, this effort usually translates to the applicant’s level of motivation or determination in obtaining the job position applied for.
To have an in-depth understanding of job application letters, feel free to download our collection of Job Application Letter.You can access these templates by clicking on the link provided.
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So You’re Writing a Cover Letter
Here are some helpful guidelines which you need to observe should you decide to write a job application letter or a cover letter.
Do Your Research First
Before you can write your cover letter, do research on the following aspects:
- The name of the hiring manager
- The job title of the hiring manger or the title of his/her job position
- The nature of the company and its culture
- The job description of the job position
- The specific qualifications required of such job position which is usually indicated in the job description or in the job positing/advertisement.
Observe Proper Letter Formats
Refer to the standard rules on writing formal letters upon writing your letter. By proper letter formats, the proper spacing, indentation, and other formal letter specifics must be observed. If you want to know more about formal letters, scour the Internet for samples or you can simply refer to the formal letter templates on our website. Simply use the search bar on our home page.
Just like all types of formal letters, write a heading or a letterhead at the topmost part of your job application letter. This heading should contain the date, your complete name, your complete address, and your contact number. After writing your information, write another block of heading which contains the complete name of your recipient (which is usually the hiring manager of the company), the title of his/her job position, and the complete address of the company.
When you are done with the heading, start your letter by introducing yourself. Then state clearly the purpose of your letter which is to apply for a specific job position in the company.
Body of Letter
Afterward, enumerate all your salient qualifications, traits, and skills which would help attract the attention of the hiring manager. When writing this part, make sure that the qualifications which you mention are those which are directly related to the job position which you are applying for. Otherwise, your cover letter would be void since it wouldn’t help you to get shortlisted for a job interview.
In another paragraph, narrate the specific instances in the past which can serve as a demonstration of how you have exhibited the skills and characteristics which you have just mentioned. This part is crucial since it is important for the hiring managers to know that the qualifications which you claim to possess are actually existing. In order to convince a hiring manager, you need to give concrete evidences for such characteristics.
It is customary that you end your letter in a way that is not abrupt. In this part, it is up to you to assess which manner of concluding is best applicable for your letter’s agenda. Most of the time, this part simply consists of a final thank-you directed toward the hiring manager for the time and effort which they exerted in reading the cover letter.
After the conclusion, close your letter formally by using any of the following:
- Best regards,
- Best wishes,
Of course, you may opt to use other formal closings. The important thing is that you write a closing which is neither too formal nor too laidback and unprofessional.
Below the formal closing, reserve a few spaces for your signature then sign your complete name. Afterwards, affix your signature on top of your complete name.
For more reference, check out our Employment Application Letters. Simply click on the link provided.
Scholarship Application Letter
Applying for a scholarship grant requires one to write a scholarship application letter. Here are the information which must be included in a scholarship application letter:
- The applicant’s dedication in pursuing his/her academic goals
- The applicant’s trustworthiness
- The applicant’s current financial status to prove that the applicant is truly in need of financial aid in order to push through with his/her studies
- The applicant’s high sense of self-responsibility to assure the scholarship grantor that such applicant would observe the terms and conditions which comes with the scholarship grant.
College Admissions Application Letter
Universities can be tough institutions to get in to, especially if you are applying for ones that are top notch. A college admission application letter would certainly help make things easier for you. When you write this letter, make sure you include the following:
- The applicant’s stellar grades in his/her previous academic courses.
- The applicant’s effective study methods
- The applicant’s capability to persevere in pursuing his/her academic endeavors despite obstacles
- The applicant’s high critical thinking skills and other skills which corresponds perfectly to the type of skills and characteristics required of a student in the specific academic course/program which he/she is applying for
For more application letters, check out our collection of College Application Letter Samples which are easily downloadable as well. Simply click on the link provided.