How to Write a Letter of Appreciation for an Employee


As a manager, it is up to you to show your employees that you appreciate everything that they have done for you and the company. One of the best ways to express your gratitude is by handing an employee a letter of appreciation, which this article is going to teach you how to make. You may also see letter templates.

Why are appreciation letters important?

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One of the main reasons why appreciation letter examples are important is the fact that they encourage employee engagement. Employees who feel recognized and appreciated are more likely to work harder because they feel that their efforts are rewarded by the company.

You do not have to just limit yourself to letters, either. You can also add something to go along with it so that the employee is really going to feel special. Annually, companies usually hand out bonuses to those employees who have contributed a lot during the year along with the letter.

If you cannot afford a cash bonus, then you can always opt to give the employee a gift that is reasonably priced, yet equal to how much you want to show your appreciation for all the effort that he or she has made. You can even hand out company merchandise as gifts so long as they properly convey your thanks.

Just make sure that you attach the thank you letter so that the employee will be able to read how he or she has made an impact on the company. Even the simplest of all recognition letters, ones that recognize specific employee contributions, can go a long way in helping these employees feel both recognized and rewarded.

Tips for writing an employee appreciation letter

  • Start the letter by directly addressing the employee that you would like to show gratitude to. Mention the employee’s name in the first sentence of the letter.
  • Convey your thankfulness at the opening life itself. You should just be as direct as possible and immediately thank the employee.
  • Try to be as specific as possible with the qualities of the employee that you are particularly proud of and the ones that you appreciate the most.
  • Show your appreciation of how the employee participates in and completes company projects. If the employee has had a positive attitude all throughout his or her tenure, then be sure that you also show that you have taken note of that while observing him or her.
  • The letter records the event and its consequences as an indication and record of the employee’s fine efforts on the completed project.
  • In the middle of the paragraph, discuss the employee’s performance and how it was able to impact a particular company project.
  • In addition, connect the behavior and performance of the employee with that of the company’s smart goals as well as its mission.
  • In the last paragraph of the letter, thank the employee again.
  • Wrap up everything with the appropriate sign-off and wish the employee the best of luck in keeping up the positive attitude and great performance.
  • Proofread the letter for any spelling or grammar errors.
  • Lastly, put down your signature at the end of the letter. This will be proof that you were the person who created this letter and that you were the one who went over its contents to ensure that the employee is properly praised and thanked.

There are other ways you can show you appreciate an employee, such as by hosting an appreciation dinner. The important thing is that you recognize the efforts of those who have worked hard at making your company succeed. To read other business-related articles, check out the other posts on our business website.

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