Get Access to World’s largest Template Library & Tools

24+ Sample Complaint Letters

A complaint letter is usually written to resolve a problem when other ways such as emails and phone contacts have failed to address the problem. Apparently, it is the last option to trying to get the problem at hand resolved. Also, the Complaint Letter makes the problem formal by putting it in writing. You may also see Letter Samples.

For a complaint letter to be efficient, it should be short and brief, well written, and proficiently presented. Further, the complaint letter should be based on facts; the reader needs to see the significant details such as the requirements and the dates. Lastly, the complaint letter should have a praising tone, accommodating and considerate to the reader.

Restaurant Complaint Letter Template

restaurant complaint letter
Details
File Format
  • Google Docs
  • MS Word
  • Pages

Size: A4, US

Download Now

8 Great Complaint Letter Templates Bundle

great complaint letter templates bundle

Colleague Complaint Letter Template

colleaguecomplaint

Companies Complaint Letter Template

companiescomplaint

Contractors Complaint Letter Template

contractorscomplaint

Customer Complaint Letter Template

customercomplaint

Complaint Letter Template on Hotel

hotelcomplaint

Bank Manager Complaint Letter Template

bankmanager complaint template

Complaint Letter Template to Boss

bosscomplaint

Insurance Agent Complaint Letter Template

insuranceagentcomplaint

Customer Complaint Letter

customer complaint letterfairtrading.qld.gov.au
Details
File Format
  • Word (2003 or Higher)

Size: 18.9 kB

Download Now

You must address your letter to the seller. Writing generic letters such as those addressed “To Whom It May Concern” tend to appear lazy and not considered to be the best customer complaint letter. Such letters also minimize accountability. Hence, they are more likely to be assumed as compared to those addressed to an individual. Do not promise not to trade with the business in the future. This is because they will have no reason to assist you. Remember, business people want to satisfy and maintain their clients. It will be absurd for them to invest in solving a conflict knowing so well that they lost you already.

Example Employee Complaint Letter

example employee complaint lettertwu.edu
Details
File Format
  • Word (2003 or Higher)

Size: 21.5 kB

Download Now

The letter is written by an employee to an employer. When writing this letter, you should strive to get the attention of the employer as much as you can. You should try to blend your letter with optimism or positive comments. For instance, after making known your anger and disappointment, state how glad you will be if they resolved the issue. Consequently, they will be tempted to respond appropriately to your letter.

Employer Complaint Letter

employer complaint letterlegalmomentum.org
Details
File Format
  • PDF

Size: 22.4 kB

Download Now

See to it that you do not pose threats in your letter of complaint to employees. For example, instead of daring to fire an employee, explain the matter at hand and suggest solutions to solve the problem. Otherwise, the respondents might easily be turned off and ignore your letter. Finally, do not draft a very long letter. In as much as you want to give details, try to forget background data that is not related to the complaint. This way, your letter will remain focused.

Complaint Letters to Airlines

complaint letters to airlinesfindlegalforms.com
Details
File Format
  • PDF

Size: 88.3 kB

Download Now

Sample Company Complaint Letter

sample company complaint letterag.nd.gov
Details
File Format
  • PDF

Size: 102.3 kB

Download Now

Restaurant Complaint Letters

restaurant complaint letterscomplaintletter.net
Details
File Format
  • Word (2003 or Higher)

Size: 20.5 kB

Download Now

Sample Complaint Letter to Bank

sample complaint letter to bankwarwickdc.gov.uk
Details
File Format
  • PDF

Size: 13.6 kB

Download Now

Water Complaint Letter

water complaint lettergov.uk
Details
File Format
  • PDF

Size: 47.3 kB

Download Now

Formal Complaint Letter Template

formal complaint letterlegalombudsman.org.uk
Details
File Format
  • PDF

Size: 87.5 kB

Download Now

Crime Behavioral Complaint Letter

crime behavioral complaint letterinclusion.uwex.uwc.edu
Details
File Format
  • PDF

Size: 538.6 kB

Download Now

Tenant Complaint Letter

tenant complaint lettercaldiegopva.org
Details
File Format
  • Word (2003 or Higher)

Size: 38.4 kB

Download Now

Property Complaint Letter

property complaint letterumocss.org
Details
File Format
  • PDF

Size: 101.3 kB

Download Now

Complaint Letter Template for Goods you Bought

complaint letter template for goods you boughtfairtrading.qld.gov.au
Details
File Format
  • Word (2003 or Higher)

Size: 55.3 kB

Download Now

Sample Environment Complaint Letter

sample environment complaint lettersniderlaw.com
Details
File Format
  • PDF

Size: 27.6 kB

Download Now

Apartment Complaint Letter

apartment complaint letterscomplaintletter.net
Details
File Format
  • Word (2003 or Higher)

Size: 21.0 kB

Download Now

Repair Complaint Letter

repair complaint letterswale.gov.uk
Details
File Format
  • PDF

Size: 16.5 kB

Download Now

> What is a complaint letter?

We all have seen short commercials on television or ads that pop up whenever we are accessing different websites all aiming at promoting different goods and services and thought well I need this in my life, ended up hiring or purchasing them but they did not really cater for your needs. That is where complaint letters come in.

A complain letter is basically a letter written by consumers of a certain product or service to the sellers or manufacturers highlighting their dissatisfaction on a service or product and aiming to bring change or rather bringing the responsible party to account for their deeds.

The existence of claim letter template have made it easier as they are predetermined and one only needs to insert his personal information and the products or services they feel they are did not meet their perceived standards. Moreover, there are employer to employee and employee to employer Complaint Letters.

> Uses of Complaint Letters

Complaint letters are often used as a final resort to making an organization aware of a given problem. For example, after purchasing faulty products or being served unethically, you will want to complain to the company. Phone calls and emails should resolve the problem. If not, you can formalize your complaint through a letter.You May Also See Environment Complaint Letter

They are also used to prompt an organization to resolve an issue. Many are the times when businesses assume complaints. However, in a complaint letter, you state the time limit within which you expect the problem to be resolved. As a result, the company will try to hasten to solve the problem.

These letters suggest solutions to different kinds of problems. After lamenting and expressing your frustrations, it is decent to declare your expectations. This is done authoritatively because you are aware of your rights and obligations. Therefore, companies know how best to resolve the issue as per your needs.

Complaint letters are also used to file your documentation with an organization. Note that complaint letters are addressed to a specific company. What is more, they are appended with transactional documents such as receipts from the company. As a result, they are formal documents indicating your willingness to pursue the complaint.

Finally, these letters preserve your legal rights pertaining to a given situation. It is your right to receive quality products and services. Hence, if a company ignores your complaint letter, you can use it before a court of law for defense. In the end, your rights will be protected as a consumer and client for the given business.

> The Dos and Don’ts of Complaint Letters

It is prudent to suggest a reasonable solution for your complaint. Many complaint letters are filled with lamentations that are left hanging. For an organization to appropriately respond to your complaint, you should let them know your expectations. This should be stated in the final paragraph of your letter. For example, if you bought damaged goods, you might ask for refund or replacement of the goods as you see fit.

You should also consider making use of social media to post your complaint. This is because a complaint letter serves as your final resort to solve the problem. Most organizations do not have time for letters as they do for their social image. If anything, they spend most of their time online to address issues like consumer’s complaints. Even so, you should keep the complaint brief and exact in order to be assisted.

Do not be so angered that you forget to provide your contact details. You should give your name, email address or phone number and your physical address when necessary. Remember, although entities record your contact information after a transaction, they cannot really identify you unless you assist them.

In conclusion, do not forget to provide essential details that can support your letter. For example, when complaining about a purchase or service delivery, you will want to state the date of the transaction. Also, include the items purchased, their ID and invoice numbers where applicable. Similarly, when lamenting about a staff, you should describe them, their actions, their name and the day when they acted inappropriately in the office. Copies of contracts and receipts are also helpful as long as they are specific to your complaint.

More in Letters

22+ Internal Transfer Letters16+ Sample Professional Reference Letter Templates
16+ Banking Cover Letter Templates - Sample, Example18+ Sample Employment Letters
54+ Sample Business Letters - DOC, PDF14+ Sample Behavior Warning Letters - DOC, PDF, Apple Pages, Google Docs
11+ Sample Nursing Resignation Letter Templates - PDF, DOCResignation Letter Templates - 16+ Free Word, PDF Format Download!
15+ Letters of Recommendation for Graduate School - PDF, DOC13+ Employee Reference Letters - Samples, Examples
10+ Sample Retirement Resignation Letters14+ Free Thank You Letter To Teacher - PDF | Word | Apple Pages | Google Docs
54+ Simple Cover Letter Templates - PDF, DOC15+ Business Letter of Intent - Word, PDF
19+ Service Termination Letter Templates - PDF, DOC19+ Guarantee Letter Templates
50+ Simple Resignation Letters7+ Sample Rent Increase Letters
12+ Letter of Recommendation for Student Templates - MS Word | Apple Pages | Google Docs6+ Bonus Award Letter Templates in PDF
2+ Merit and Bonus Letters Templates in PDF | MS Word15+ Sample Landlord Reference Letter Templates
6+ Audit Findings Letter Templates in PDF | MS Word15+ Audit Confirmation Letter Templates in MS Word | PDF
10+ Audit Engagement Letter Templates in PDF | MS Word13+ Recruitment Letter Templates in PDF | MS Word
8+ College Recruiting Letter Templates in PDF | MS Word14+ Sample Director Resignation Letters
12+ Employee Appointment Letter Templates5+ Logistics Cover Letter Templates in PDF | MS Word
28+ Letterhead Templates - PDF, Word, AI, EPS12+ Sample Rental Reference Letter Templates in Word | Google Docs | Apple Pages | PDF
Offer Letter Templates - 17+ Word, PDF Documents Download!11+ Internship Offer Letter Templates - PDF, DOC
10+ Department Transfer Letter Templates - DOC, PDF7+ Sample Income Verification Letters
11+ Termination of Services Letter - Word, PDF Documents Download!13+ Sample HR Job Application Letters
15+ Church Resignation Letter Templates16+ Promotion Recommendation Letters
16+ Simple Appointment Letters13+ Medical Leave Letters
33+ Job Application Letter Templates in Word14+ Certificate Letter Templates - PDF, DOC
12+ Sample Medical Resignation Letters in PDF | MS Word | Apple Pages | Google Docs8+ Sample Reference Letter for Teacher Templates
32+ Formal Letter Templates - PDF, DOC12+ Tenant Warning Letter Templates
10+ Thank You Letter to Recruiter - PDF, DOC18+ Formal Request Letter Templates
11+ Auditor Appointment Letter Templates - Word, PDF30+ Recommendation Letter Templates - PDF, DOC
7+ Early Retirement Resignation Letter Templates in PDF | Word10+ Payment Request Letter Templates - PDF
12+ Sample Business Rejection Letters11+ Job Application Letters for Doctor - PDF, DOC
14+ Sample Formal Rejection Letters14+ Resignation Letter Formats in MS Word | PDF | Google Docs | Apple Pages
11+ Sample Donation Request Letter Templates29+ Job Offer Letter Examples
47+ Resignation Letter Templates - Free Word, Excel, PDF, iPages19+ Sample Job Application Letters for Assistants - DOC, PDF
14+ Job Application Letters For HR21+ Letter of Recommendation for Student - PDF, DOC
11+ Part-Time Job Cover Letter Templates -Samples, Examples11+ Medical Letter Templates
13+ Loan Application Letter Templates14+ Sample Employment Letter of Intent Templates - PDF, DOC
Essential Guidelines When Writing A Promotion Application Letter12+ Real Estate Letter of Intent Templates - PDF, DOC
12+ Solicitation Letter Templates10+ Free Resignation Letter Templates Due to Pregnancy in Google Docs | Word | Outlook | Apple Pages | PDF | DOC
22+ Company Letterhead Templates - PSD, AI, Word10+ Sample Two Week Notice Resignation Letter Templates - Google Docs, MS Word, Apple Pages
Volunteer Thank You Letters - 13+ Free Sample, Example Format Download!7+ Sample Personal Reasons Resignation Letters in PDF | Word | Google Docs | Apple Pages
7+ Cover Letters For Internships21+ Appeal Letter Examples
10+ Consultant Offer Letter Templates12+ Employees Write-Up Templates - Word, PDF
18+ Sample Friendly Letter Formats14+ Volunteer Reference Letter Templates - PDF, DOC, Apple Pages, Google Docs
14+ Employee Verification Letters12+ Counter Offer Letter Templates
13+ College Application Letter Templates17+ Legal Letter Templates
10+ Job Application Letter for Students - PDF, DOC13+ Tenant Letter Templates in MS Word , Google Docs , Apple Pages , Outlook , PDF
Reference Letter Templates - 29+ Word, PDF Documents Download!10+ Performance Warning Letter Templates
8+ Membership Application Letters10+ Free Relocation Resignation Letters in PDF | Word | Apple Pages | Google Docs
25+ Transfer Letter Samples14+ Contract Offer Letter Templates
13+ Sample Director Appointment Letters38+ Payment Letter Templates
29+ Sample Free Letter of Intent Templates - PDF, WordComplaint Letter - 37+ Free Word, PDF Format Download!
10+ Writing Templates MS Word 2010 Format Free Download9+ Trainee Appointment Letters
bottom banner