How to Make a Workflow Flowchart?

A flowchart is a diagram that depicts a picture of how a process is done in chronological order. Whether in business, healthcare, eCommerce, photography, or website creation, these are essential to ensure that the exact process is performed and in identifying the individuals assigned to that process. Below is a guide that will help you create a systematic workflow flowchart.

1. Identify and Collect the Required Data

For starters, you have to identify the use of the flowchart you'll be creating first. Is it a business process flow chart? A workflow payroll process flowchart? Or a ticketing system flowchart? Then, you must collect and list down all the data required to create the flowchart.

2. Understand and Create the Process Flow

Once you have all the data you need, understand the current workflow structure (if there's one). It's necessary because if you have to come up with a new and improve work order workflow you need to clearly understand the current one. And remember, when you create the steps use a simpler language and avoid using jargon so that the people who will be using the flowchart can easily understand how the process works.

3. Form the Chart

Now that everything is set, it's time to form your simple chart. Add all the details in an appropriate place with proper detailing. Or, use a ready-template from our array of Workflow Flowcharts, so you don't have to start off with a blank document.

4. Validate the Flowchart

When you create a chart, a review should always come after. Errors and mistakes could occur, or there could be missing information that you can fix on a repeated check.

General FAQs

  • What are the Different Types of Flowcharts?

    Flowcharts come in different types with different uses, namely, document flowchart, data flowchart, system flowchart, program flowchart, process flow diagram, and business process model and notation or BPMN for short.
     

  • What is the Difference Between a Flowchart and a Data Flow Diagram?

    A flowchart shows the sequence of steps of a process, while a data flow diagram shows the flow of data within a system.
     

  • What are the Commonly Used Types of Flowcharts?

    1. Process Flowchart. The most versatile among the four, the process flowchart, represents how a process works. 
    2. Workflow Chart. Shows how the process functions.
    3. Swimline Flowchart. Describes the duties and responsibilities of different processes, departments, and employees, and how they interact with one another. 
    4. Data Flowchart. Shows how data should be processed.

  • When should you Use a Flowchart?

    You should use a flowchart when:
    1. You want to understand how a particular process should be done.
    2. You study a process to check which part of that particular process needs improvements. 
    3. You want to inform others on how to execute a process.
    4. You want people involved in the same process to have better communication.
    5. You want to document a certain process.
    6. You are planning a project.

  • What is a Flowchart Consists Of?

    A flowchart is consists of the following:
    1. Start nodes and End nodes. This indicates when a process starts and when a process ends.
    2. Decision nodes. This indicates when a decision should be made.
    3. Connectors. This indicates the flow of a process. 

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