Let’s say that you need to inform someone regarding the termination of a contract, partnership, employment, etc. One of the formal ways of doing so is by sending that individual a proper termination letter that will provide him with more details regarding the matter. This article will provide you with all the information you need so that you can properly create one.
5 Steps for Creating a Termination Letter
Step 1: Present information on the business.
It is important that the top of the letter consists of information on the business responsible for creating and sending the letter. Place the name of the business then follow that up with its address and contact details. Also, be sure to include the date in which the letter was made right below the information.
Step 2: Present information on the intended recipient.
Doing this ensures that the letter makes its way to the right hands. You will need to include the recipient’s complete name, followed by his/her position title, and then the address in which the letter should be delivered to.
Step 3: Start with a greeting and a brief explanation.
Greet the recipient properly by addressing him/her as either “Mr” or “Ms.” followed with the last name. Then you must provide a brief statement explaining the purpose of the letter. Remember to keep the tone formal and professional at all times.
Step 4: Provide further details regarding the termination.
When providing more information on the termination, you must include any important names, dates, or anything that will give the recipient more details about the matter. You must then create a statement that tells the recipient what it is that he/she must do to either prevent the termination or to prepare for its inevitability.
Step 5: Properly close the letter.
Lastly, thank the recipient for the time spent going through the letter. Include another statement that contains your contact details and one that tells the recipient that he/she may use it to contact you if there are any concerns or questions. At the bottom, place your complete name, position title, and signature to officially close the letter.
10+ Termination Letter Templates
1. Termination Letter – Excessive Absenteeism Template
An employee that has missed too many days of work will most likely have his/her employment contract terminated. If you find yourself in a situation wherein you have to terminate an employee due to excessive absenteeism, then be sure to download this template to make a letter which notifies him/her about the matter.
2. Termination Letter – Substance Abuse Template
Every company has strict policies when it comes to illegal substances. In the event that an employee has been caught for substance abuse, then it is important that he/she receives a letter regarding the termination of his/her employment. Download this template now so that you can easily prepare and send such a letter.
3. Partnership Termination Letter Template
Let’s say that you are in a business partnership with a company or another individual and that you wish to end it. No matter what the reason may be, it is important that you notify the party about the termination of the partnership. Download this template now so that you can make a letter that does exactly that.
4. Restaurant Employee Termination Letter Template
A restaurant employee that continuously failed to meet expectations or follow standard rules and regulations will most likely have his/her employment terminated. If you find yourself in a situation wherein you have to notify such an employee about the end of his/her employment, then download this template to create a letter that can help you with that.
5. Sample Termination Letter – Substance Abuse Template
If you wish to make a letter which points out that the recipient’s employment is terminated due to substance abuse, then be sure to download this template. Be sure to use programs such as Microsoft Word or Apple Pages so that you can properly open and edit the template to make what you need to send.
6. Sample Termination Letter – Excessive Absenteeism Template
An employee that has exceeded the number of absences that he/she is allowed to have will most likely have his/her employment terminated. If you encounter a situation wherein you must notify such an employee due to the same reason, then be sure to download this template. With it, you can make a letter which points out details regarding the reason as to why one’s employment is being terminated and anything related to the matter.
7. Termination Of Rental Agreement Letter By Landlord Template
A tenant that has failed to follow the terms and conditions between him/her and the landlord will most likely have the rental agreement between them terminated. If you are the landlord in the situation, then download this template to make a letter that you need to send during such a situation.
8. Termination of Services Letter to Customer Template
Let’s say that you are a service provider but that you are forced to stop providing your services to a customer due to certain circumstances. Should that ever happen, then you will want to download this template. Use it to make a letter that will notify the customer about the service termination as well as explain why it has to be terminated.
9. Employment Contract Termination Letter Template
If you feel as if a situation arises wherein you are required to terminate the employment contract between you and a specific employee, then it is important that you notify him/her about the matter. Download this template now so that you can make a letter that can help you do just that.
10. Contract Termination Acceptance Letter Template
If you have received a letter which tells you that the contract between you and another party will be terminated, then you must know how to properly respond. Should your response be one in which you accept the termination, then download this template to make a letter that you contains the response you need to send.
11. Commercial Lease Termination Letter Template
In the event that you wish to terminate the lease between you and another party on any commercial property, then be sure to get this template. Use it to make a letter which points out everything from why the lease is being terminated to the details regarding the commercial property that is involved.