How to Organize a Resignation Letter?

  • April 2017
  • Letters

Resigning from one’s job can be a daunting undertaking, and sometimes it can be tempting to just leave your job without notifying your employers. Yet, it is necessary that you do it properly by sending a timely and well-written resignation letter. On this article, you can learn how to organize, layout, and resignation letter format.

The process of resignation usually requires employees to hand in their formal resignation letters two weeks before the actual date of resignation. This two-week notice period is necessary so that your employer can look for another employee who can fill out the position once you vacate it.

What Are the Reasons for Resigning from a Job?

It is often improper to quit one’s job simply out of boredom or, worse, out of an arbitrary whim. It is crucial to uphold one’s high standards of professionalism during the process of resignation. One way to do this is to ensure that the reason for one’s resignation is a valid one. In order to know which reasons are valid, you may check out the pertinent laws of your state regarding resignations or you may refer to the company rules and policies.

The following are the most common reasons for job resignation according to experts:

  • Retirement
  • Health complications
  • Another job offer from another company
  • Family reasons

What to Include in Your Letter of Resignation?

The following are the elements which must be included in your sample letter of resignation :

  • Formal greeting
  • Statement of the employee’s intent to resign
  • Indication of the time and date when the resignation takes effect
  • Statement informing the manager or employer of the reason for resignation
  • Thank-you statement expressing gratitude toward the employer/manager for the oppurtunities for growth which are being provided to the employee
  • Statement assuring the company that the employee is willing to help the company find and/or train a replacement before he or she leaves the job position
  • Formal closing

Best Tips on Writing a Resignation Letter

To help guide you in creating an excellent resignation letter, follow the following guidelines:

  • Start by stating the reason for your resignation. Always make sure that the reason you are stating is a valid one.
  • Afterward, expound on why you need to leave your posts. You could start with your stated reason and narrate possible negative outcomes should you stay in your current job position.
  • Dedicate another paragraph simply for the expression of your gratitude toward your employer and your company for the opportunities afforded to you.
  • Finally, indicate the specific date when you resignation would take effect. Observe the proper rule mandated by your company on notice periods.