How to Create a Department Gantt Chart?

A largescale business/organization always has major projects to tackle, which is why it’s crucial to be efficient at running your own department. So, to make it easier to take on, consider taking advantage of a Gantt chart.

According to, a Gantt chart is a bar-based diagram that’s used in presenting the different timeframes of a project’s tasks/activities. If you need some guidance on composing your own department Gantt chart, then read on and follow our tips down below!

1. Put Together a Data Table

To begin, you need a grid table/datasheet that contains the necessary data that your chart will refer to. After opening a new document in your chosen application (preferably MS Excel or Apple Numbers), create a table of at least 3 columns and a number of rows that correspond to how many tasks/activities there are.

2. Fill In Your Data Table

In the new table of your document, start putting all of the necessary information. At the top of each column, label them as Task, Start Date, and Duration. Next, write down the different details about each activity into their corresponding columns; Task is for the name of a task/activity, Start Date is for when a task should start, and Duration is for the number of days needed to complete a task.

3. Create Another Table

Now, create a 2nd table or datasheet for measuring the timelines of your tasks--this will be your bar chart. This new table should have as many rows as there are tasks (like in the first table); the number of columns should align with the number of days it takes to complete all of your tasks, from the starting date of the first task to the end of the last task. Also, leave an extra row and column for your category labels.

Next, label your rows with the task names and label the columns with the amounts of days.

4. Start Measuring

With your new chart ready, you can now use the information in your data table. By taking the 1st task’s Duration number in the data table, color in a matching amount of cells for the 1st task’s equivalent row in the bar chart. After filling in the cells, you’ll see that you’ve made a bar shape! Do the same procedure with the other tasks.

Want some professionally-made task and timeline charts for running your department? Then be sure to have a look at our Department Gantt Chart Templates!

General FAQs

  • Why should I use a Gantt chart?

  • Who was the Gantt charts creator?

  • What are the basic components of a Gantt chart?

  • What industries can take advantage of a Gantt chart?

  • What type of visuals are used in a Gantt chart?

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