What Is an Organizational Chart?
An organizational chart is a diagram that shows the structure of an organization indicating the names, positions, ranks, and tasks or responsibilities of an individual or group. Organizational charts have four main types namely administrative structures, functional structures, divisional structures, and matrix structures.
How to Make a Department Organizational Chart
Department organizational charts are typically structured in a pyramid shape. It is commonly arranged according to rank or hierarchy with the department head at the top. Arrows or lines are used to connect human resources to their manager or supervisor. Org charts are made to simplify and identify the key players within a department.
These flowcharts are made to group together individuals with the similar functions, management, and allocation of responsibilities. Breaking down the operational structure will let the department staff, workers, and groups work efficiently together while making hard work morals and approaches. If you are tasked to make your department's organizational chart outline and format, refer to the statements below to guide you through the process and requirements of making it.
1. Decide on a Structural Outline
Department organizational charts are made through the brilliant use of space and layout. Decide on the overall outline and hierarchy of the chart. It must be designed correctly to promote an effective flow of elements. You can always look up for reference from established company organizational charts. It really pays to do research and study the overall task before proceeding with the design specifics.
2. Gather the Names and Positions
Now that you have the outline of the chart, proceed to collect all the information to be placed within the layout. Gather all the names with the corresponding positions and ranks. These management information can be obtained through the help of a human resources officer. All the names should be spelled correctly to avoid misinformation.
3. Aim for a Clean Design
Department charts used in marketing, finance, hospitals/public health, hotel and restaurant management (HRM) industries are designed neatly to achieve coherence and clarity. An overload of design and content might lead to confusion, so it's always better to have a clean design.
4. Use Boxes and Lines to Highlight the Flow
The flowchart of names and positions can be highlighted through using shapes and lines. Connect the key people to their team members by grouping them and using lines. This way, stakeholders can easily identify the hierarchy within the department. You may place the names inside boxes and assign colors for each team or designation.
5. Review Everything and Consult with Human Resources
Your task will not be completed if you don't proofread and review the overall outline and content. Verify if all the details and information are correct through consulting the human resources department of your company or organization. After getting the approval, you can proceed to printing and posting the basic chart in the front office.