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9+ Polite Rejection Letter – Samples, Examples

A polite rejection letter is a way to inform an entity whether an offer or a proposal has been declined, rejected, or refused. A Professional Rejection Letter written in a polite manner can help make the rejection transaction more business-like. There are different kinds of polite rejection letters which may be used in varying situations.

This post is a collection of polite rejection letter templates and samples that you may use as reference in creating the Polite Rejection Letter that you need. You can use these polite rejection letter templates as guides when in the processes of employment or any other business transactions.

Polite Candidate Draft Rejection Letter

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Size: 41 KB

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Job Applicant Rejection

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Size: 14 KB

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Proposal Rejection

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Size: 3 KB

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Polite Business Application Rejection

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Size: 101 KB

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Polite Interview Rejection

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The Art of Being Polite

Declining a Job Offer

If a company offers employment you cannot accept, respond by giving them a job offer decline letter. A few ways on how you can politely decline a job offer letter include the following:

  • State your appreciation for the job offer.
  • Use a professional manner of writing and business formatting. We have more Sample Rejection Letter Templates to guide you regarding this matter.
  • Be precise in discussing your reasons for declining the job offer.
  • Wish the company future success even if you will not be a part of it at all.

If you want to send your polite job offer decline letter through email, you may use our downloadable samples of Email Rejection Letters as reference.

Rejecting an Applicant

If you’re the hiring entity who needs to reject an applicant, here are some suggestions in doing it politely:

  • Send your gratitude for the candidate’s effort in applying for the job position in your company.
  • Directly tell him/her that his/her application has been rejected due to specific reasons.
  • If you would like to, send a few notes for improvement as well as a list of the applicant’s merits.

Aside from our polite rejection letter templates, our samples of Offer Rejection Letters are also available for download.

No Interview Rejection Letter

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Size: 6 KB

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Response to Rejection Letter

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Size: 6 KB

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Polite Employment

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Size: 2 KB

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Example of Rejection Letter

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Size: 14 KB

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Job Offer Rejection Letter

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Size: 4 KB

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Guidelines in Writing Polite Rejection Letters

Polite rejection letters can maintain a professional relationship between entities. Sending a polite rejection letter allows the applicant or a proposal maker to understand that the decision for rejection is due to business protocols and guidelines. Some of the guidelines that you may follow in creating a polite rejection letter are as follows:

  • If you are writing Interview Rejection Letters, make sure to identify the key reasons as to why it is not necessary for an applicant to undergo the interview process.  This should be done especially if he/she did not meet the minimum requirements of the work position that he/she is applying for. This will save both the employer and the applicant the time and effort required for an interview process.
  • Your selection of words should be based on the transaction you will be rejecting. Avoid using harsh terms and negative comments as it will only worsen the content of the document.
  • Be calm and collected in relaying a message of rejection. As much as possible, give positive remarks so as not to burn any bridges or to dishearten individuals.

Other than our polite rejection letters and templates, we can also provide you with downloadable Cover Letter Examples in the specified link.

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