A job offer letter is a document curated and given by a company to provide information about the employment opportunity that they would like to give to a qualified applicant. As a formal letter document, a job offer letter must be structured and be based on the existing regulations of the company and the laws of the location where the business is situated.
The main purpose of making a Job Offer Letter is to officially confirm the details of the employment offer after an applicant has already passed all the stages of application set by the human resource department of the company where the candidate applied. This post is a collection of simple Offer Letter Templates that organizations may use as guides in creating the offer letters that they will provide to the selected applicants who have passed their qualifications and competency requirements.
HR Templates – for Employee Benefits, Insurance, Offer letters etc
Sample Employment Offer Letter
Simple Offer Letter Format
Simple Job Offer Letter Format
Simple Company Offer Format
Internship Offer Format
Offer Format for Accountant
Simple Job Offer Letter Template
Job Offer Acceptance Letter
Thank You Letter
Decline Job Letter Template
Simple Real Estate Offer Letter Template
Commercial Real Estate Letter Template
Standard Real Estate Letter Template
Residential Real Estate Offer Template
Real Estate Lease Offer Template
Simple Company Offer Letter Format
Letter of Offer of Employment Format
Construction Company Letter Format
Software Company Offer Format
What’s in a Job Offer Letter?
A basic job offer letter should contain the following information:
- The name of the company
- The basic details and background about the company history and nature of operations
- The location of the business
- The department where the individual will be hired
- The job position offered to the prospective employee of the business
In terms of the actual job position to be handled by the applicant should s/he accept the job offer letter given by the company, here are a few information that should be included in the job offer letter:
- The responsibility of the applicant in terms of immediate head and department reporting
- The suggested starting date for employment
- The job description of the position being offered by the company
- The salary that the applicant will be given in exchange of his or her services
- The benefits that the applicant may expect to get upon regularization
- The bonuses and incentives that may be given to the applicant and how he or she can get them
- Overtime and holiday work requirements and terms
- The number of working hours that the applicant is expected to be in the vicinity of the business
- The number of days per week that the applicant should provide his or her services to the company
Additional information that should be included in an offer letter as well are as follows:
- The agreed factors for job employment
- The scope and limitations of the job offer
- The requirements for job employment which includes:
- Drug testing
- Submission of medical records
- Other items needed by the company before the actual employment
- Information about background checking and requirement assessment
- Information about the confidentiality of the job offer
- Agreements on noncompete clauses
- A preview of the details about training and development programs that the candidate will be a part of
- Details about the training and probationary period
A job offer letter must also include information about the response of the candidate to the job offer which should have the following details presented in the document:
- The means on how the candidate can send his or her response to the job offer
- The time period that will be given to the candidate to finalize his or her decision on whether to accept or reject the job offer
- The adjustments that may be done regarding the inclusions of the job offer letter and the items that are considered as company regulations which cannot be changed anymore
For more specific samples of other letter templates used in corporate processes, functions, and undertakings aside from job offer letters, you may be interested to download our samples of Human Resource Job Application Letters, New Job Resignation Letters, and Job Offer Thank-You Letter Templates.
Sample Employment Offer Letter Template
Sample Part Time Employment Template
Acceptance of Employment Offer Letter
Offer of Temporary Employment
Sample Offer Acceptance Letter Template
Job Acceptance Letter in PDF
Acceptance of Admission Offer
Real Estate Offer Acceptance Letter
Counter Offer Letter Template
Employer Counter Letter Template
Real Estate Counter Template
Why Use Our Job Offer Letter Templates?
Here’s why we believe you should download and use our job offer letter templates:
- The templates of job offer letters that you may download from this post outlines all the items that are very important to be included in the job offer letter. It is very important of a job offer letter to be comprehensive for the company and the prospective employee to not have any problems during the acceptance of the employment.
- Our job offer letters may be used in different industries. More so, the job offer letter templates available for download in this post are made to fit the basic job offer guidelines needed by various fields of expertise and business practices.
- You can edit our job offer letters so you can send it to a candidate who fits the qualifications of any specific work position. The information that are already present in our templates may either be replaced, added, or subtracted with information that you specifically want to provide to the applicant whom you want to be a part of the company as an employee.
Guidelines in Creating a Job Offer Letter
A few items that you should remember in creating a job offer letter are as follows:
- Create a job offer letter that is attractive enough for the applicant to be persuaded to apply to the company.
- Assure that the job offer letter that you will create will provide clarity to the conditions of employment.
- Make sure that you are not just putting items that you may offer to the applicant just to assure that he or she will accept the job offer. Remember that you should also protect the company from problems that may arise due to the job offer letter mishaps and misunderstandings, if there should be any.
- Research on employment laws that are applied in the location of the business. Make sure that your business will comply with employment standards and specific rulings.
- Create a verbal offer first and confirm the items by stating them in the job offer letter that you will create.
- Be aware of the time frame that you will send a job offer letter to the candidate that you want to hire.
Specific samples of other kinds of offer letters like Consultant Offer Letter, Property Offer Letter, and Membership Offer Letter templates are all available for you to browse through and download in the respective links provided.
Internship Offer Letter Template
Paid Internship Letter Template
Internship Offer Letter
Summer Internship Template
Offer Rejection Letter Template
Sample Rejection Letter Template
Simple Offer Rejection Letter Format
Employment Rejection Letter Format
Offer Decline Letter Template
Counter Offer Decline Template
Interview Offer Decline Template
Business Offer Decline Template
Common Mistakes in Creating a Job Offer Letter
Is is essential for a job offer letter to be properly created to assure that all the considerations regarding regulations, employee rights, and business laws are considered. A few items that should not be included in the job offer letter that you will provide to a qualified applicant who you would like to employ include the following:
- Do not put all the details of the employment. Though it is essential for a job offer letter to be comprehensive, leave a few things for discussion in the job contract. This should be applied especially in relaying private and confidential information about the company and the job position that you are offering.
- Avoid using words that may be interpreted in a different manner especially in terms of their legality. Assure that you are aware of the terms that you will use. There are various statements that may be translated as contractual obligations if you will not use them carefully and precisely.
- Do not guarantee or assure a long-lasting employment. As an employer, you would like to have employee retention in the business. However, hiring a qualified person does not fully mean that you are already aware of his or her characteristics. It is best to focus on what the company can provide rather than promising items and implications that may possibly be a liability in the future should specific issues arise during employment.
- Do not create a job offer letter right away and just base its content depending on the items that you think is passable to be given to the employee. Be sure to create a draft that has concrete basis and informational backups and sources.
- Do not create a particular term of contract guarantee. As much as possible, state the monthly salary that the applicant may get should he or she accept the job offer rather than writing the amount in full in a year’s time. An annual amount stated in the job offer letter may actually be interpreted as a year of employment contract commitment.
Job Offer Acknowledgement Letter
A Job Offer Acknowledgement Letter is written by an applicant to assure the business who sent the letter that he or she has already received the job offer letter that they gave. A basic job offer acknowledgement letter includes the following details:
- The date that the applicant received the job offer letter
- The date that the job offer acknowledgement letter was written
- A message of gratitude for considering him or her for employment
- Adjustments that the applicant would like to request regarding the content of the job offer letter, if any
- The decision of the applicant on whether to accept or decline the job offer acknowledgement letter, if it has already been made in the time frame when the job offer acknowledgement letter has been written
- The period of time that the applicant needs to have to finally have a decision for his or her possible job employment
Other than our samples of job offer letter templates, our samples of Company Offer Letter and Job Acceptance Letter templates are also available for download for additional letter references.