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Organizing events can easily be one of the most stressful and chaotic jobs out there. It requires great physical and mental strength to pull off a successful event. You need to attend to every important matter so as not to jeopardize the whole thing. One specific example is entertaining the guests as they arrive. Usually, you approach them so you can lead them to your seats. This can be a problem especially if you are understaffed as of that very moment or if you are still attending another matter. Well, this can be avoided if you just use place cards. But, what are place cards exactly? Read on to know more about it.

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Wedding Table Place Card Template

Rustic Burgundy Table Place Card Template

Why are place cards important?

Handling events can be a combination of stress and chaos. As the event manager, you need to make sure that everything is perfect and smooth-sailing. Creating seat arrangements for your guests may seem a bit like micromanaging, but it is a proven method of cutting down seating time for your guests. This can be done using place cards. In order to know the functions of blank place cards, we have created a list of key points that elaborate on it.

1. They help your guests. Normally, it is the receptionist who accommodates the arriving guests and leads them to their seats. But, by having printable place cards, you allow them to find their own seats in a timely manner, which means more time for them to eat and chat with the other guests. Also, it would liberate them from the nerve-racking search for an available seat, especially if they are attending the event without a plus one or if they do not know anyone at all except for the host. In terms of formal events, it is already a standard procedure to include place cards in the preparations. Aside from that, it also has something to do with the proper etiquette for such events.

2. They help you. Ultimately, using place cards will help breeze you through assigning seats for your guests. This will result in lesser stress on your physical and mental state. Also, you get to gain more time for other important matters, like making sure that the decorations are still intact or that food is already served on the buffet table. Also, it gives you extra time to relax and eat. As the backbone of the event, you need to rest up even if only for a moment. You do not want to run out of energy before the event ends. You need to attend every matter that the host wants to be done perfectly and properly. You may also see wedding place card templates.

3. They contribute to the overall aesthetic. Place cards add a sense of formality to the event’s ambiance. But these cards do not always have to give off such a vibe. You can design the place cards to complement the theme, whether it is a formal or informal event. For example, if you are going for a beach theme, you can design the place cards with seashells, palm trees, or a beach as a background or any kind of ornamental element that will fit the theme.

PSD Table Place Card Mock-up Template

Little Man Table Place Card Template

Meal Table Place Card Template

Silver Glam Table Place Card Template

Different ways to assign seats for your guests

Assigning seats for your guests is a simple task, but it can get tedious in some cases. You have to consider various factors such as the guest’s relationship with the other guests in the same table as him/her or if he/she belongs to a certain group. Read on to know more about ways on how to seat your guests. You may also see elegant wedding table cards.

1. Proper etiquette

There are certain rules that you have to follow to have proper etiquette, and they are as follows:

  • At home: the host and hostess occupy the head seats or sit at either end of the table when you entertain business associates
  • Round or square table: the head seat will be defined depending on where the host decides to sit
  • Rectangular table: the heads’ seats are at the opposite end of the table
  • Male guests: they are seated respectively to the right and left of the hostess depending on their rank, and they are ranked according to their importance.
  • Female guests: they are seated respectively to the right and left of the host depending on their rank, and they are ranked according to their importance. You may also like restaurant place cards.

2. Totally random

This is the simplest way to seat your guests, but it has its repercussions. Randomly choosing seats for the guests may affect their mood depending on who you place beside them. It may annoy them if they are placed beside people they do not like and intensely bore them if they are seated beside someone they do not know. But, on a positive note, they might enjoy the whole event because they have fun talking to the people with them. It is a hit and miss. You may also see blank wedding cards.

3. By interests

If you are fully dedicated to your work, you can do some research about the guests and find out about their hobbies and interests. What TV series do they watch? Do they have a common profession? Do they like each other or not? You can use the gathered data to come up with a strategic approach to seating your guests. It is a grueling task, but it would be greatly fulfilling if it becomes successful. You may also see wedding place cards.

Light Table Place Card Mock-up Template

Gold Glitter Table Place Card Template

Simple Table Place Card Template

Fancy Black & Gold Table Place Card Template

How to use and edit table place card templates

Hiring a graphic designer would only mean additional costs. So, why not download a template to use? You don’t need any assistance from a professional graphic designer in order to do so as long as you have basic knowledge of using a computer and a photo editing program. To help you customize your chosen design that you want for your table place card, we have provided easy steps for you to follow.

1. Download a photo editing software program. If you don’t have a photo editing software on your PC or laptop yet, then you need to download one first. But if you do, make sure that it can edit the image formats of the templates on this list. Download a photo editing software program that is capable of opening and editing multiple image formats so you won’t have to switch between applications when editing. You can purchase and download online, or you can also buy a physical installer which is commonly available in computer shops. When you choose to get one online, just be careful of sites that are disguised as trustworthy sources; they might only be phishing for your data. You may also like wedding card examples.

2. Download the template. After going through each template, choose one that you think will be appropriate for your table place card. Each template on the list has a button that will lead you to the site where you can view and download the template. Carefully read and review the descriptions and specifications of the template that are shown on the website. If you find the template to be relevant to the theme of the event, then click the download button. Most of the templates that are provided are for purchase. Choose the mode of payment that is most convenient for you.

3. Use the photo editing software to open the template. Now that you have the software and the template, it is time to let your inner artist do the work.

4. Edit the template. Let the fun begin! Tweak the elements of the template to your liking. There is no limit to what you can do with it. Customize what you need to customize. What matters most is that you achieve the design that you want for your table place card. You may also like free card templates.

5. Save it! Even if it is the last step listed here, always remind yourself to save any significant progress that you have made while editing the template. You will never know if a blackout happens or when your computer unexpectedly malfunctions. In saving the design, you can choose to overwrite the original or create a different file for it. If you are planning to reuse the original design in the future, you might as well save it as a different file. You may also like printable wedding cards.

Have you found the right design?

Choosing a design can be a difficult task to go through especially if the designs are all stunning and impressively creative. But, whatever you choose as the final one, make sure that it is relevant to the theme of your event. Relevance is the key to obtaining an effective and appealing design. We wish you the best of luck! You may also see sample wedding cards.

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