In life, there will always be ups and downs. Sometimes we get approvals, and sometimes we also get rejected. But since this is part of life, receiving rejections should not lead us to discouragement and should instead be treated as a learning experience to help us improve ourselves. Writing a rejection letter is not an easy thing to do because no matter how we say it, a rejection will always be something that nobody wants to hear, and is treated by most people as a failure.
Which is why we are providing you with Rejection Letter templates to help you out in writing one for those applicants who won’t be luck enough to get approved.
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Credit Application Rejection
Interview Rejection Application
Job Rejection Letter
Credit Card Rejection Letter
Leave Application Rejection
Student Grant Rejection Application
How to Write an Application Rejection Letter?
- Write the recipient’s contact information on the top-most area of the letter which include’s their name, address, and phone number.
- Address the recipient by using “Dear” followed by their name.
- On the first paragraph, acknowledge the application letter template that you received from them by reiterating what they applied for.
- Get directly to the point by informing them that their application has been rejected. Explain briefly the reason why their application was not approved.
- Express appreciation for their interest in submitting an application and inform them that they can still apply again after a certain period has passed.
- Wish them all the best in their future endeavors, and end the letter by signing off.
If, however, you’re part of a board of directors in a research facility, these Grant Rejection Letters should soften the blow when rejecting potential applicants and their proposals (for whatever reason that may be).
Things to Consider When Writing an Application Rejection Letter
- Maintain a professional and warm tone in your letter.
- Offer them hope by informing them that they can still try to apply again in the future.
- Provide the reader with a clear and convincing explanation behind the rejection of their application but never tell them that they are not qualified.
- Even if their application was rejected, inform them of which areas they were strong at.
For templates used in rejecting job applicants, take a look at these Employment Rejection Letters as well.
Thank You Rejection Letter
Volunteer Application Rejection
Rejection Letter in DOC
Some Guidelines for Writing a Rejection Letter
- Write the letter as soon as the decision has been made. Don’t keep the applicant waiting.
- You may even give them a call prior to sending them a letter to give them a heads-up.
- Never inform the applicant of their failure, or if they are unqualified, it would be better to inform them that you opted to go with another applicant since your needs suited their objectives more.
- Do keep your letter short, simple, and direct-to-the-point.
- Sympathize with the rejected applicant.
For even more templates for rejecting job applicants, you may also want to take a look at our collection of Job Application Rejection Letters.