An offer letter is a document given to an employment candidate after a job interview which usually states the offered position or designation, salary package, the department to which you belong and entitlements, as well as the benefits. Should the potential employee accept what has been offered, he or she is then given the Appointment Letter together with the contract to confirm that you are already an employee of the company.
Below are some Offer Letter Templates that any employer or anyone who is need of them can download and use. They can also be used as a reference to create a unique one for your business or organization. These templates can be edited and changed according to your preferences. So, feel free to browse through these templates and find exactly what you need.
Job Offer Letter Formats
Sample Job Offer Letter Format
Job Offer Acceptance Letter Format
Email Job Offer Acceptance Letter Format
Company Job Offer Format
The Purpose of an Offer Letter
Offer letters are given by employers during the job offer process for the following reasons:
- It provides the standard information needed. Offer letters contain standard information regarding the position and the conditions of employment.
- It sets the right expectations. The offer letter sets the specific task expected from the prospective employee as well as the corresponding rate for the job.
- It is a start of a positive relationship. Job offers recognize your candidate’s skills and what they can bring to the company, so they’re confident to perform the job.
- It secures employment conditions. Whether you’re the employee or the employer, an offer letter avoids anyone to promise more than what he or she can deliver.
- It serves as a legal document. Once the offer letter is signed by both parties, it is considered a legal document that can be used in court during legal disputes.
For more templates, you can also check out our Cover Letter Samples and Application Letter Formats.
Sample Offer Letter Formats
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Elements of an Offer Letter
Offer letters can vary depending on the nature of the job or industry, but the following are the basic elements to include in your letter.
- Salary. An offer letter should state the starting salary, frequency of payment and method of payment such as by check or direct deposit. You should also state performance bonuses or stock options clearly and in full if your company offers these.
- Benefits. Stipulate the benefits provided and covered by your company such as dental, health, and/or other types of insurance. These benefits and other information will still be discussed in further detail upon the orientation of the new employee.
- Dates and times. State when you want the signed offer returned, the length of the probationary period, expectations concerning hours of work per week, and the job start date and time explicitly.
- Other relevant documents. If your company requires new employees to sign other documents, such as nondisclosure or non-compete agreements, attach them to the offer.
While you’re here, don’t forget to take a look at other Business Letter Formats available on this website.
Salary Offer Letter Formats
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Formal Offer Letter Formats
Formal Employment Offer Format
Business Offer Letter Formats
Sample Business Offer Format
Why Is an Offer Letter Essential?
Below are several reasons why an Offer Letter is essential in the employment process.
- Confirmation. First of all, having something in writing and signed by both parties are better than verbal agreements that end up in who-said-what arguments when one of the parties begins to question an aspect of the employment process.
- Protection. Because you’re entering into a formal business relationship, all ground rules should be put into writing. When a legal intervention is necessary, you will have an actual document to prove that you have agreed on something that the other party fails to provide.
- Enforcement. An offer letter assures both parties that each one will get things or services done exactly as they are supposed to. Each becomes obliged to follow the rules indicated in each clause once they sign the agreement.
- Assurance. Aside from enhancing the trust given between parties, a written and signed an agreement such as an offer letter promotes a successful and profitable arrangement, thus assuring each one of a professional relationship.
You can check out Work Agreement Templates for more ideas regarding employment relationships.
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Offer Letter Email Formats
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Standard Offer Letter Formats
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Other Characteristics of an Offer Letter
These are some of the characteristics that an Offer Letter should have:
- Legal and professional. Offer letters are written to discuss professional matters. All the discussions during the employement process are considered with legal relevance once they are put into writing.
- Details are accurate. There should be no room for mistakes when writing any business letters such as an offer letter and every information should be drafted accurately. They can be considered of value when a need for reference arises.
- Simple and concise. Just like how Contract Forms are considered formal transactions, business owners would not want unnecessary details in an offer letter to avoid confusion and misunderstanding between parties.
- Precise and straightforward. In order to get the approval of a candidate to accept the job in a timely manner, the offer letter should be direct and exact.
Other Employment Forms are available here at Template.net, so make sure to check them out.