11+ Emergency Leave Letter Templates – PDF

Life is full of surprises. If we take a look at the phrase or quote “the best things in life happen unexpectedly”, we can truly say that the quote has some reality to it. There are moments that take our breath away and there are moments where we cannot help but scream because of the immense joy of a surprise someone gave us. You may also see medical leave letters.

Examples of this are the acceptance for enrollment in a very hard school, been proposed by your longtime boyfriend, winning a championship game, and the like. These are the moments we live for and look forward to always in our lives. But nobody ever told us that those unexpected moments can also be sad or devastating or stressful and in the most inappropriate of time. You may also see vacation leave letters.

In this article, we will be explaining to you what is an emergency and how you can make an emergency letter to leave the office in order to attend to that kind of emergency. We will also be showing you the parts of this kind of letter that you will send to your boss or anyone authorized to discuss this kind of matter to you after you have settled the emergency after some period of time. You will also see some templates of emergency leave for the benefits of gaining additional information about it. You may also see request letter templates for leave.

Emergency and Short Leave Absence Letter

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Emergency Leave Letter Sample

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Simple Emergency Leave Letter

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The Definition of an Emergency Leave Letter

An emergency leave is sometimes called a short leave or a short absence leave. This usually occurs when the employee has to leave and stop everything she is doing in the office because of a personal problem at home or in the family that she needs to attend to and fix. One example of an emergency leave is when there has been an accident in the house involving the employee’s mother or child or any kind of family member. You may also see official leave letter templates.

Below are some other situations where you can actually have the emergency leave according to www.ilo.org:

  • you need to make arrangements because of a death in the family
  • you quickly need to find a babysitter or arrange care for an ill family member
  • you have to find a plumber because your water mains have burst
  • your partner is giving birth (other short-term absence leave)
  • you have to register the birth of your child (other short-term absence leave).

The longevity of your emergency leave would depend on what it is. There will be emergencies that might take a few hours and on some occasions, might even take days. Just know what to prioritize and better do your best in your job when you come back. You may also see leave application email templates.

Personal Emergency Leave

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Technical Emergency Leave letter

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Emergency Leave and Absence Policy

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Emergency Leave Example

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Personal Emergency Leave Information

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When do you apply your emergency leave?

You can actually apply for your emergency leave once you received the emergency information. You can go right away to your boss and inform him or her about the matter. You can send an emergency letter after you have fixed the emergency to have a documented excuse for your leave of absence or undertime in work for the attendance sake and for your work pay.

For some companies, the emergency leave can still be paid if ever it is part of their company rules and regulations. If ever you are a concern if your employer would decline your request, do not worry. An employer can never reject your request especially if it is an emergency. You may also see free simple leave letter.

Affidavit for Emergency Leave

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Emergency Leave Information Letter

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Employee Guide on Leave of Absence

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Parts of an Emergency Leave Letter

Just like any other letter in the workplace, an emergency leave letter is another kind of business letter. If you have seen a business letter and compare it to an emergency leave letter, you would notice that their parts are exactly the same.

If you do not know what are the parts of a business letter, this will serve as a refresher lesson since letters like these are usually introduced in high school and tackled more in college since it is just one more step until work life in adulthood. You can send an emergency leave letter via email or through personally sending the message after you are done fixing the emergency.

Here are the following parts of an emergency leave letter that are also part of a business letter:

1. Date

This is the very first thing you need to input in your letter. Place the date on the letter and may it represent the date you are planning to send the letter to the HR manager, boss, CEO or anyone responsible for reading these kinds of letters.

2. Inside Address

In this part of the sample letter, you have to input the receiver’s name and his or her title in the company respectively. For this part of the letter, you have to write the receiver’s full name and his or her title in his office. Identify if he or she is the CEO, HR manager, supervisor, and etc. After which, you have to write his or her address. Address pertains to her office department and what floor he or she is at work. You have to identify if he or she is the manager, boss, CEO, HR manager, or supervisor of a particular department in the office.

3. Greeting

By this part of the letter, it is where you formally introduce your purpose of the letter with a greeting. Just like any other simple greeting, it is usually done before you get to talk the purpose of your conversation to a person. That goes with the office setting as well and especially in sending any business letter. It shows courtesy and professionalism. Below are the commonly used greetings by employees around the world whenever they are making a request to the manager or supervisor. You can choose to search over the internet different sources and examples of greetings in a business letter.

Here are the commonly used greetings by employees around the world:

“Greetings Mr…”

“Greetings Mrs…”

“Good Day!”

“Good Morning!”

“Dear Mr…”

“Dear Mrs…”

“Good day Mr…”

4. Body

The body is the part of a sample business letter where the purpose of the letter is being stated. This kind of purpose should be stated at the beginning of the sentence or be in the first paragraph. The reason for this is truly simple. Stating it early is for the reason that the receiver would not waste his time reading a long letter. Who would want to read a complex and long letter but eventually finding out that the purpose is as simple as making a pie? If the purpose is simple, make the letter simple.

In the business world, they would always want it to be simple and straight to the point. This is not a love letter where you can just fill out adjectives to sweeten things up a little. After you are done stating the purpose of your formal letter, add some more details to it but not to the point that it would go to a next page. Right after, reassure him or her that he or she can contact you through your email or phone number as you will check on it from time to time.

This a draft of an emergency leave letter:

“Dear (Name):

I am writing to inform you that I will be taking emergency family leaves immediately due to the recent heart attack of my grandmother. I will need to assess my grandmother’s condition and be there with my father during this time. I am tentatively planning for a return date of a week from today, between September 27, 2019, to October 2, 2019. I will be in regular communication to let you know the status of my return and you can always contact me through my email add. I have informed my team about the situation and instructed them to email me if ever they have any questions or concerns about the project while I am gone. I am confident that my team can handle this project with ease because we are almost finished with this task

Hoping for your kind consideration..”

As you see from this example, the purpose was clearly stated at the beginning of the letter. The point of it all was to be straight to the point and just add a few details to it. You may also see free official leave letters.

5. Complimentary Close

This part of the letter is often called the salutation. It is where you say goodbye to the receiver and hope for a positive response. You say goodbye in one to two phrases. Below are some of the most commonly used complimentary close phrases by employees in their work around the world:

“Yours truly,”

“Cordially,”

“From,”

“Sincerely yours,”

“Best wishes,”

“Regards,”

“Best Regards,”

6. Signature

In this part of the letter, you will affix your signature on your name to symbolize that you are held accountable for whatever is written in the document. Any legal issues that may arise, you will be held responsible for it and must face it professionally. After, you send it and hope for the best to come. You may also see free leave letter format.

Emergencies are one of the most constant things in life and can bring sadness, surprise, shock and sometimes, devastation in our lives. One of the best things to do in order for you to handle that kind of emergency is to make it a top priority to solve that kind of emergency right away. You may also see a company leave letter.

Always remember that life is always important than a job. Do not ever hesitate to leave the office right away because of an emergency at home. Just remember to explain your abrupt and short leave absence to your boss as clearly as possible through your emergency leave letter. Know what is a top priority in every surprise that life gives you along the way. You may also see letter format templates.

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