10+ Confirmation Letter Templates

How to Make a Confirmation Letter

A confirmation letter is a document that you send to someone confirming that you agree to take action or consider some requested or given order. Such confirmation can be given to attend an event, interview, or an appointment.

When people request or invite you to attend an event, your sender might not be sure if you'll be present or not. You must be polite to send a confirmation letter to them. Once you've sent your message as a confirmation, make sure that you stick with it. According to The Spruce, it is very disrespectful not to show on your appointment. It would show that you disrespect the person's time. Thus, let's keep that at bay and, let's start making your simple letter! This letter is not going to take too much of your time.

1. Start With a Salutation

Like any other letter format, start your letter with a salutation. Adding this part will show your respect to the person. For a business letter, you have to make sure that you add a business-appropriate salutation. You can say, "Dear Mr. [Insert Name.]"

2. Tell the Recipient that You Confirm to Attend

Secondly, tell your recipient that you will attend the interview, meeting, or event. You also need to be courteous and thank the person for inviting you to participate through the appointment letter. You may say, "I would like to thank you for inviting me to a job employment interview." or say, "I am grateful that you invited me to attend your company's annual party."

3. Specify the Event's Details

In the next part, shown in your letter that you got the details right. State the date, time, and address of the event. This will show the person that you got his or her formal letter right. You may say, "I look forward to meeting you this 4th March 2026 at 1:30 P.M at your bank office."

4. Keep a Formal Tone

Throughout the letter, you need to watch your tone. The tone you will use will depend on your relationship with the recipient. If you're close to the recipient, don't be afraid to use casual language. However, if you're not, make sure that you have a formal tone on the sample letter.

General FAQs

• What's the difference between a confirmation letter and an offer letter?

  In terms of recruitment, a company gives an employee a confirmation letter after he or she completes his probation. After this, the employee becomes a permanent employee. On the opposite, an offer letter contains information about the position, salary, and other offers of the company. The company gives this document to a candidate.

• Why is a confirmation letter important?

  It is important because it shows your recipient that you respect his/her invitation or request for participation in an event. 

• What does job confirmation mean?

  Job confirmation means that a candidate is now permanent in his/her job position after the success of his/her probation.

• What is the difference between an appointment letter and confirmation letter?

  A confirmation letter is a document that companies use to confirm that a candidate is a certified employee of the company. On the other hand, an appointment letter is a document that discusses or offers a job position for a new employee.

• What do you mean by "Can you please confirm your presence?"

  This means that the recipient is asking if you can attend or not attend the event.