8+ Sample Official Appointment Letters

Nothing beats receiving a confirmation of appointment. Appointment letters are given by employers to job candidates to express the urgency of certain situations. Appointment letters are legally binding documents that acknowledge that a business, or organization, has proposed a job position to an employee. It also affirms that both parties have established a common understanding about the terms and agreement for duties and salary.

The art of appointment writing is vital to the creation of a good appointment letter. You can turn to our sample templates for help with regard to drafting one. In addition, we have also prepared a few tips for you to peruse.

Official Letter Example

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Size: 7 KB

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Official Director

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Size: 55 KB

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Employment Appointment

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  • DOC

Size: 4 KB

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Why Appointment Letters Are Important

There are a couple of people who doubt the importance of an appointment letter. They think that it is an unnecessary part of the employment process, and most of the time is just neglected. But there are indeed factors that makes an appointment letter very vital to certain business operations:

  • It serves as your physical copy and that copy is legally binding.
  • The physical copy could serve as a back up for you to use.
  • You could also use the physical letter as appointment letter examples.

How to Write Appointment Letter

When writing an appointment letter, you should remember the key pointers and factors. They’re quite easy to apply and remember, so you don’t have to worry. To successfully write one, you should:

  • Check out some interview appointment letters first, as this will serve as reference.
  • Start off with a warm greeting aimed at the job candidate.
  • Describe in detail the different duties and responsibilities the individual must perform.
  • Indicate the salary that he, or she, will be getting.
  • End with a positive note and indicate on which part, or parts, of the letter should the prospect affix their signature.

Official Interview

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Size: 22 KB

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Offer Appointment Letter

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  • PDF

Size: 74 KB

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Official Missed

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  • PDF

Size: 137 KB

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Teacher Appointment Letter

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  • PDF

Size: 24 KB

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Do’s and Don’ts of an Appointment Letter

When writing a letter with a very formal nature, it’s only natural to have rules on how to write it. The ground rules will help you have a sense of direction in your writing. Appointment letter templates were created because they have the guidelines embedded in them. But if you want to make a personalized letter, then you should keep the do’s and don’ts in mind:

DO’S

  • Do indicate the position that the candidate have applied for.
  • Do reread your appointment letter many times, to make sure everything is okay.
  • Do avoid having a robotic and monotonous tone in your letter.

DON’TS

  • Don’t go over one page because you’re not trying to write a memoir.
  • Don’t try to sound humorous and witty because this might make you sound unprofessional.
  • Don’t try to sugar-coat things by giving false flattery and just be honest.

Also, do ask someone to professionally scrutinize your work and to provide you with constructive criticism. Don’t forget to edit the name under the recipient for every new candidate. You may need to check out some trainee appointment letters for additional reference. Keep these do’s and dont’s in mind and you’ll be good to go.

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