Many companies avoid issuing a letter of refusal to unsuccessful applicants they have not reviewed, but writing a letter is cordial and highlights your position as a proficient employer. In addition, it also is important to keep the rejection letter brief, concise and straight to the point. To make sure the rejected candidate is not completely disheartened, you need to be more careful. The best way to stay professionally accurate, you can use letter templates to save time and energy.
7 Steps to Write a Rejection Letter
Step 1: Use Business Letterhead
If you are working for a big company, use the letterhead of your business. If you do not have a letterhead for your company, generate your own letterhead by putting the business logo at the bottom of a Word document or by including a header with the title of the business.
Step 2: Address by Name
The next step is to include the name of the prospective candidate in the salutation. Double-check to ensure that you properly spelled the name of the candidate. The best way to greet officially is to write, “Dear Mr/Mrs” followed by the full name.
Step 3: Subject Line
The subject line of your rejection letter should be formally and cordially mentioned so that you don’t come across as too rude but also state the purpose of the letter right away.
Step 4: Express Humility
Be gracious and thank the applicant for applying for the role in your company. Also, thank him/her for getting the time to sit for the interview and wanting to join your business.
Step 5: State Your Decision
You will need to state your decision of not selecting the candidate in a straightforward, easy manner immediately after you thank the applicant. Do not drag this out, after the first paragraph, simply state your decision instantly.
Step 6: Offer Supportive Statements
Make sure you include something about the excellent skills and/or skills of the candidate. Let the applicant understand he or she was well-qualified, and because of all the high-quality candidates, it was hard to create a choice.
Step 7: Closing By Signature
Complete the email with a short thank you notice, a courteous greeting, and a signature. Try to submit the letter as quickly as you have selected another applicant, as many candidates are waiting to hear back about the position and may hold on to other job applications while they are waiting.
11+ Rejection Letter Templates
1. Rejection Letter – Interviewed Applicants Template
Breaking bad news is never simple, particularly if candidates are rejected. In need of a rejection letter template to relieve your emotional stress? Don’t worry, we are here for you. Our Rejection Letter Template is produced by experts and legal professionals; it is fully customizable and accessible in every file format possible such MS Word, Google Docs and Apple pages to inform any rejected candidate in time!
2. Rejection Letter – Non-Interviewed Applicants Template
Most companies may have recruited fresh talent but left other interviewees in the dark. Consider it past and set a norm out there for all companies! Our Rejection Letter for Non-Interviewed Applicants can send your message professionally, created by marketing experts as well as legal professionals. Our sample rejection letter, available in Docs, MS Word and also in Pages helps you with any professional letters you need to write!
3. Applicant Rejection Letter Template
Save most of your time and maximize the productivity of your team by going back to prospective employees in time. Get all you need and expand your company. Shift your concentration and waste zero time writing applicant rejection letter on your big business objectives by downloading our Applicant Rejection Letter now! Get this template in available file formats for your device and start writing today!
4. Free Rejection Letter After Interview
Want to access rejection letter samples for the failed candidates? Get your hands on our Rejection Letter After Interview Template, so that you can easily modify and create personalized rejection letters for the applicants without wasting any more time!
5. Free Rejection Letter To Vendor Proposal
When you enter into business with a vendor, he might put forward business proposals that didn’t match your expectations. That you can solve by simply writing a letter of rejection, stating your reasons to deny the proposal and move on to the next proposal in no time! Since it is available in all your convenient file formats, you can make and create own proposal rejection letter without being too informal!
6. Free Rejection Letter Template
Download our premium Rejection Letter Template to generate your own letter of refusal to send to an applicant who is ineffective for the job. This letter sample allows you to draft an official and efficient letter detailing an individual’s position in relation to his or her job request. To your convenience, we even have this template in Docs, Word and Pages so that you can easily downlaod in any format and draft your own!
7. Interview Rejection Letter Sample
To effectively reject a candidate fro the position in your company that he applies for, you need an effective rejection letter. Downlaod this Interview Rejection Letter, professionally compliant to the comfort of the user. It’s created for digital editing and get printed as well. Download today this handy, professional and premium template in PDF format!
8. Sample Rejection Letter Template
It’s very natural that you didn’t consider an applicant for the job simply because he’s not cut out for it. But that doesn’t mean you reject him in an informally rude manner. Don’t worry, now you can reject a candidate without hurting his feelings simply by using this Sample Rejection Letter, available in PDF format for your device. So download and make amends now before you regret!
9. Simple Rejection Letter After Interview
Got hundreds of applicants but only a few to select? Now you can perform mass rejection without wasting your time at all. Use this ready-made Simple Rejection Letter After Interview template in PDF, with professional content and layout so you don’t need to scratch your head and generate new reasons for every letter!
10. Applicant Letter Template of Rejection
Are you in need of an internship letter to reject an inappropriate intern? Don’t waste time and download our Applicant Letter Template of Rejection, that you can access in PDF format from our website. It has not only got the required copy that you need but can also be easily edited to suit your purpose! So get started today.
11. Job Rejection Letter Example
As the hiring manager, you are always in need of rejection letters for unaccepted candidates. Why don’t you leave that headache to us and simply download this Job Rejection Letter? It has been made available for you in PDF format only so that you can easily edit the content in your editor according to the requirements of your company without worrying too much.
12. Sample Rejection Letter Example
If you are looking for a sample letter to reject the applicants not suited for your company, then we recommend you use this Sample Rejection Letter. It’s easy to edit as it comes in PDF format and its content is also professionally crafted dso that you come across with a positive impression to the candidate. Get this amazing template for your company now!