What Is an Outlook Email Signature

An Outlook email signature is a block of text appended automatically at the end of an Outlook email message. It primarily contains the name, title, company name, company logo, contact information, profile photo, and social links of the email owner. Email signatures can be utilized for both personal uses or business uses. People who use Outlook email signatures for business uses usually make use of Outlook email signature generators and Outlook email signature templates to help themselves have a minimalist work email signature. This is most important for emails that respond to customer service inquiries.

How to Apply an Outlook Email Signature

outlook email signature template

The email signature you've created will be for nothing if you don't know how to apply it. With that in mind, here's a step by step guide on how to apply sample email signatures on your Outlook email messages.

1. Go to Outlook Options Located in File

Open you Outlook account and go to File. It's located at the upper left most corner of your screen. Once you've clicked File, look for the Outlook Options and click to access it as well.

2. Go to Mail in the Dialog Box of Outlook Options

Once you've accessed the Outlook Option's dialog box, look for Mail. It's located at the upper left side of the dialog box, just below General and right above Calendar. Click on it once you've located it.

3. Go to the Compose Messages in Mail

Once you've accessed Mail, you can't miss seeing the Compose Messages. It's the first section you'll see in Mail, located at the top.

4. Go to Signatures and Stationery in the Compose Messages

This should be very easy to spot, a lot more easier than spotting the Compose Messages itself. Important note: if your Outlook app has multiple registered email accounts from different users, select the email account wherein you need to attach the modern email signature. Just click the drop down arrow and locate the email account.

5. Go to Edit Signature in the Signature and Stationery

Once you've accessed the Edit Signature, start typing your email signature on it. If your email is used for business uses, see to it that it's a minimalist style. You can use simple email signature templates and email signature generators if you want. Remember that your email signature should contain your complete name with title, company name, company logo, formal profile photo, contact number, and social links if its purpose is for business or work related.

6. Click OK to Save the Email Signature

Once you've finished formulating your creative email signature, click the OK button located below the box. However, before you do so, double check your email signature in case there are some typos and mistakes.

7. Click OK In the Outlook Options

Clicking the OK button in the Outlook Options will bring you back to your email. By then your email signature will automatically append in every message you'll send using your email account.

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