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47+ Formal Letter Examples – PDF, Word, Apple Pages

In dealing with professional entities, organizations, or individuals, we must make sure that we are employing the proper method of communicating with them. One of the most acceptable method of professional communication is the sending of a formal letter. Formal letters can be used by business owners, business partners, managers, employees, professors, and even students.

Whatever the reason for the creation of a formal letter, one needs to refer to a proper template. On this page, we are providing you with a varied collection of Formal Letters, which you may download easily. Scroll down below and start downloading our templates now!

Formal Letter Example

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Formal Letter Format

free formal letter format
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Formal Reference Letter Template

free formal reference letter template
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Formal Request Letter Template

formal request letter template
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Formal Complaint Letter

formal complaint letter
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Formal Application Letter Format

formal application letter format
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Formal Leave Letter Template

formal leave letter template
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Free Formal Business Letter

free formal business letter
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Formal Excuse Letter

free formal excuse letter
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Formal Demand Letter

formal demand letter
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Formal Invitation Letter

formal invitation letter
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Formal Letter of Interest Template

formal letter of interest template
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Formal Interview Request Letter Template

formal interview request letter template
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Free Formal Thank You Letter Template

free formal thank you letter template
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Free Formal Grievance Letter

free formal grievance letter
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Formal Resignation Letter Examples

Formal Job Resignation Letter Example

formal job resignation letter examplenortheastern.edu
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Size: 168 KB

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Formal Request Letter Templates

Formal Leave Request Letter

formal leave request letter exampleopm.gov
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Size: 93 KB

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Formal Business Payment Request Letter

formal business request letter examplevsekonomist.pbworks.com
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Size: 13 KB

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Formal Complaint Letter Templates

Formal Employee Complaint Letter Templates

employee formal complaint letter examplebestlife.org.uk
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Size: 134 KB

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Example of Formal Complaint Letter

example essay formal letter complaintmacmillaninspiration.com
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Size: 148 KB

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Formal Business Letter Template

Formal Business Complaint Letter Template

formal business complaint letter examplesse.gov.on.ca
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Size: 5 KB

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Formal Business Thank You Letter Template

formal business thank you letter examplecareers.unc.edu
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Size: 79 KB

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Formal Business Invitation Letter Template

formal business invitation letter examplejlab.org
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Size: 91 KB

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What Are Formal Letters?

A formal letter is a letter which is written with a formal purpose. There is a general misunderstanding that formal letters are equivalent or synonymous to business letters. For the sake of clarification, all business letters are formal letters but not all formal letters are business letters.

Formal letters are written for various reasons, depending on the contextual factors which serve as an impetus for its creation. For example, in the corporate world, a chief executive officer might be able to communicate with his/her subordinates by sending a notification letter, an employee disciplinary notification letter, or an employee termination letter. On the opposite end of the spectrum, employees are also able to convey their concerns through employee formal letters such as job formal resignation letter, job promotion letter, etc.

Not only are formal letters used in the business arena but also in other formal settings such as in educational institutions and in other types of organizations. Even government agencies churn out formal letters on a regular basis. The various types of formal letters would be discussed below.

What Are the Uses of Formal Letters?

There are various reason for the creation of formal letters and some of the most common ones are the following:

For more information about the various purposes of formal letters, check out our collection of letter templates in PDF. Simply click on the link provided.

Formal Grievance Letter Templates

Example of Formal Grievance Letter to Employer

example formal grievance letter to employerpte17.org
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Size: 81 KB

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Free Formal Grievance Letter Template

free formal grievance letter examplenetsolhost.com
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Size: 208 KB

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Formal Grievance Response Letter Format Example

formal grievance response letter exampleanmftas.org.au
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Size: 231 KB

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Formal Invitation Letter Templates

Formal Invitation Letter Sample for an Event

formal invitation letter sample for an eventreading.ac.uk
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Size: 129 KB

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Formal Invitation Letter Sample for Conference

formal invitation letter sample for conference2014issm.com
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Size: 269 KB

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Formal Invitation Letter Sample for Seminar

formal invitation letter sample for seminareqar.eu
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Size: 192 KB

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Formal Cover Letter Templates

Formal Email Cover Letter Example

formal email cover letter exampleyouthcentral.vic.gov.au
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Size: 66 KB

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Formal Resume Cover Letter Template

formal resume cover letter examplemtholyoke.edu
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Size: 157 KB

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Formal Request Letter Format Template

formal request letter format samplensarchive.gwu.edu
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Size: 80 KB

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Formal Business Letter Format

formal business letter formatlexpublib.org
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Size: 46 KB

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Formal Job Application Letter Format

formal application letter formatcareers.qut.edu.au
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Size: 600 KB

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Formal Letter Heading Example

Formal Cover Letter Heading Example

formal cover letter heading examplemarquette.edu
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Size: 223 KB

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Formal Complaint Letter Example

formal complaint letter heading exampleombudsman.org.uk
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Size: 76 KB

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Formal Thank You Letter Heading Example

formal thank you letter heading exampleudayton.edu
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Formal Letter of Application Templates

Sample Formal Letter of Application for Scholarship

sample formal letter of application for scholarshipgraceland.edu
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Size: 274 KB

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Formal Letter of Application for a Teaching Job

formal letter of application for a teaching jobcareers.qut.edu.au
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Size: 795 KB

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Formal Letter of Application for Graduate School

formal letter of application for graduate schoolroanoke.edu
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Size: 168 KB

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Formal Letter of Application for Internship

formal letter of application for internshipmarist.edu
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Tips in Writing Formal Letters

Writing a formal letter outline is easy if one has a template to base it from. The following are some guidelines which can provide you with the basics of writing formal letters.

Letterhead

Formal letters follow a standard format. You must always start it by writing the date when the blank letter is to be sent. If you are writing the letter days before you plan on sending it, make sure that the date which you would indicate on you letter is the day when you actually send it. That way, your recipient would not be confused as to the urgency of your letter and the level of concern which he/she should give to its contents. Sometimes, when a letter’s date indicates that it has been written several weeks ago, the recipient might assume that the reason for your letter is no longer existing or necessary and thus decide to not respond to it.

After the letterhead and the date, you leave two spaces then start writing your information which should include your name, your title if you are writing a professional letter, and your address. Below the block for your personal information, leave one space. Then, you can start writing another block which should be dedicated to the basic information of your recipient. On this said block, write the name of your recipient first, then his/her address, and job position.

It is crucial that you research ahead of time the full name of the person you are addressing your letter to. Whenever you address your Basic letter recipient using their complete name, it is more likely that he/she will view this as a sign of your motivation to be taken seriously and in turn, your recipient would be more invested in you letter’s content.

Formal Salutation

After the letterhead Format, leave two spaces then write the formal salutation. In this part, address your recipient formally by using formal addresses such as, “Dear Ms./Mr./Mrs” or “Dear (insert their professional title)” After that, write your recipient’s surname if the purpose of your letter is extremely formal such as when you are applying for a job or a job promotion.

However, when you are simply asking someone whom you know intimately such as a best friend or a previous college professor, then you may address him/her on a first-name basis. Of course, the decision whether or not to address your recipient by his/her surname or first name should depend on all the contextual factors of the situation which is why you must be careful in making this decision.

Introduction

Begin your letter with a short greeting. No matter how formal the letter is, never forget to add a hint of warmth for after all, your recipient is human too and he/she may be having a bad day at the time he/she is reading your letter. A simple “Good day!” would suffice. You don’t need to overdo it since you are writing a letter with a formal purpose. After the greeting, start with a statement which clearly expresses the purpose of your letter. You may write, “I am writing this letter in order to…”

Body of the Letter

After stating the primary purpose of your letter, you may dedicate the next paragraph for the sole purpose of enlightening your recipient regarding any information which are necessary and directly related to your letter’s purpose. For example, if you are writing a cover letter, you may use this part to state your relevant qualifications, academic history, and skills.

Conclusion

After you have written all the necessary clarifications, you can then start another paragraph which would serve as your concluding paragraph. This paragraph must not be long. Two to three sentences would suffice. In this paragraph, you can express your availability should your recipient have any inquiries regarding your letter’s content. Also, you may provide your contact number here if you have not already provided it on your letterhead. When all the concluding concerns are addressed, end this paragraph by thanking your recipient for the time he/she has given to read your Creative letter and to consider your appeal or concern.

Formal Closing

To formally close your letter, leave two spaces below your last paragraph. Then write a short and polite remark which ends your letter. Below such remark, leave enough space for your signature which should not exceed 4 spaces. Then below your signature, write your full name.

To know more about the proper formatting of formal letters, refer to our collection of cover letter formats which you can access by clicking on the link provided.

Formal Thank You Letter Templates

Formal Thank You Letter Format

formal thank you letter formatosu.edu
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Example of a Formal Thank You Letter for Scholarship

example of a formal thank you letter for scholarshipsnow.edu
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Size: 55 KB

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Free Formal Apology Letter Templates

Business Formal Apology Letter Example

business formal apology letter exampleeltarea.ru
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Size: 159 KB

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Formal Apology Letter to Teacher

formal apology letter to teacherinterventioncentral.org
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Size: 7 KB

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Free Formal Letter Templates

Free Formal Grievance Letter Template

free formal grievance letter templatelegalombudsman.org.uk
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Size: 83 KB

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Formal Letter of Recommendation Templates

Formal Letter of Recommendation for College

formal letter of recommendation for collegeberkeley.edu
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Size: 48 KB

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Formal Letter of Recommendation for Employment

formal letter of recommendation for employmentpace.edu
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Different Kinds of Formal Letters

Formal letters can vary in content but not so much in form. The following are examples of the most commonly written formal letter.

Formal Cover Letters

One of the most effective way of getting hired despite the stiff competition in the corporate arena is to submit a cover letter together with one’s resume and other credentials. A cover letter aims to illuminate the hiring manager’s opinion regarding the qualifications of the job applicant. In this letter, only the most salient qualifications and skills must be mentioned. It would also help to inculcate a more personal yet still formal tone in addressing the hiring manager.

Formal Thank-You Letters

There are moments when we just want to express our gratitude to another person and one of the best ways to do so is by sending him/her a warm thank-you letter. It could be as simple as expressing gratitude for a friend who helped you move out, as personal and intimate as thanking someone for joining you on your big day, or even as heartfelt as thanking a colleague who’s about to retire for their years of service to company.

Formal Letters of Recommendation

Recommendation letters or also known as reference letters are letters which contains a detailed description of another person’s desirable traits. The usual individuals who are commonly asked to write reference letters are any of the following:

There are several circumstances which necessitates the submission of recommendation letters. The following are the different types of recommendation letters in pdf:

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