The termination letter is the letter issued to the employee, service provider or landlord to terminate a contract, employment, service or lease. In an organization, they are issued to the employee by the management to terminate the services due to poor performance. Tenants who wish to terminate the lease contract issue them to the landlord. One who wants to terminate any services can issue service termination letter to the service provider. When the employee wants to resign his job, he will provide notice to the management through resignation letter, which can be learned by going through the notice letter templates.
Termination Letter for Poor Performance
This termination letter format provides performance issues and warnings issued to the employee. Since the employee did not show improved performance in spite of warnings, he is now served with a termination letter. It allows appealing against the termination. It comes in word format.
Employee Termination Letter
This sample termination letter is about employee termination and provides various reasons for the same. It provides a summary of misconduct and poor performance despite given chance to rectify. It requests the employee to return the company’s properties like a car, equipment, etc.
Contract Termination Letter
This contract termination letter is written by the HR manager to the employee about the termination of the employee contract. It states that due to poor performance which has affected in attaining the company goals has amounted to termination. It also states that in spite of repeated warnings, the performance did not improve.
Appeal Letter for Employment Termination
This termination letter template is presented by the employee to the management requesting to reconsider the employment termination. The letter requests the management to consider his performance and appraisal records to reconsider the termination. It also states that termination will ruin the career of the employee.
Lease Termination Letter
This lease termination letter is presented by the tenant stating that since he is moving to a new apartment, he would not like to renew the lease. It requests the landlord to repay the security deposit and requests him to decide on the date to perform an inspection.
Work Termination Letter
Business Contract Termination Letter Template
Termination Letter for Cause
Partnership Termination Letter
> What are the Situations for which a Termination Letter is Used?
Some of the circumstances on which these termination letters are used are discussed below
- The termination letter is primarily used by the HR managers to terminate an employee due to non-performance issues or fluctuations in the job market.
- They are extensively used by the companies or individuals whenever there is a defect or deficiency in services provided by the service provider.
- They are used by the tenants or lessee to terminate the lease contract for various reasons and issues them to the landlords or the lessor.
- Some of the organizations utilize them when they decide not to renew the employee contracts and terminate the job continuance.
- When the employee involves in unruly behavior, their service is terminated instantly using this termination letter.
> What are the Advantages of a Termination Letter?
The termination letter enables the management to withdraw the services of an employee with legality. They help the HR managers to record various warnings that have been issued to the employee about non-performance or unruly behavior. They help in avoiding elaborate discussions with the employee by providing proper reasons for termination. They help the management to regain the company properties that are provided to the employee like a car, laptop or any other devices. They help the tenants to terminate the lease contract through legal means and helps in securing the security deposit. They also enable to intimate the clients about employee’s termination.
> Tips to Write an Effective Termination Letter
Termination letter should strive to deliver the core information like the announcement of termination, date of termination and official declaration. The letter should include the list of warnings that are issued to the employee to improve his efficiency or performance. They help in announcing the effects of termination like losing benefits and emoluments. The letter should be written in detail and should not leave room for any misinterpretation. In a case of termination of employment due to an unfavorable market situation, the letter can highlight the employee’s contributions which help him to continue his career smoothly. They should mention about possession of company properties by the employee and ask him to return them.
The termination letter helps the organization to officially declare about the termination of an employee. They come in plenty of varieties and are easily editable through word or PDF formats. They enable the organization or the individual to terminate services. They enable to explain the reasons for termination and handle the sensitive situations smoothly. The termination letter is generally issued to the employee after serving several warning letters.