- File Formats
Transactions happen on a daily basis and where there’s a transaction, there’s always going to be a buyer and seller. Both parties will want something that contains all of the details regarding whatever transaction transpired between the two.
The best document that can help the two of these people out would happen to be a receipt. This article is going to teach you all that you need to know so that you are able to come up with a receipt as well as what types you can make.
If you’re going to make a receipt, then you should know that there are a couple of basic elements that you must never forget to include. Whether it’s a payment receipt, medical receipt, or even a sales receipt, all of them have the same basic elements that guarantees that they are able to provide all the details regarding a successful transaction that just took place.
Knowing that, here are the basic elements that just about any good receipt template will need:
1. Business Information: The buyer who intends to acquire a receipt will want to know all of the details of the business that he/she has just dealt with. So what you are going to have to do is to provide the basic information of the business that’s responsible for providing the receipt. Make sure that you include information such as the business’s complete name, its address, and its contact details.
2. Price, Services, Products: Whether it be a credit or cash receipt, every receipt will always have details of whatever it is that the buyer has purchased from the seller. So you have to make sure that the receipt contains a complete list of everything that was bought, as well was the individual prices of each item that was purchased.
3. Subtotal, Taxes, and Total: Once you’ve listed down the prices of all the items, then it’s here where you’ll need to put in the subtotal. This would be amount before any tax is included. Once you’ve calculated the fax into the amount, then that’s when you’ll get the total amount that the buyer has to pay.
4. Transaction Record: It’s this part of the receipt that tells exactly how much the buyer has to pay, how much the buyer paid, and the amount of change the buyer received (assuming that there is any). Make sure that you provide accurate figures to ensure that the buyer does not under or overpay.
Now that you have managed to learn what should be in a receipt, then the next thing that you’re going to do is to learn how to actually make one. This isn’t going to be too hard, especially if you plan on using Google Docs, but you still have to make sure that you make it well. Because if you forget to include even one piece of important information, then you can consider the receipt you make to be unusable.
So knowing that, here are the steps that will allow you to come up with a receipt via Google Docs:
The first thing that you’re going to have to do is to access your Gmail account as it’s the only way you’ll be able to make a receipt in Google Docs. If you don’t already have a Gmail account, then make one right away. Once you’ve managed to do that, then proceed to do the following:
As you can tell, the process of making a receipt via Google Doc is fairly easy. In fact, you can do this to make just about any document. Just follow these steps and you should have no problem.
Should you decide not to use a template to help you make a receipt, then that means you’ll be starting from scratch on a blank document. This is where you’ll need to put in all of the basic elements that you’ve just learned. Although placing the business information is simple, it’s the matter of providing the item details that may prove to be a bit of a handful. Just make sure that you put in the following:
You should know that there are a ton of different receipts and each of them are meant for different types of transaction. It’s best that you know what they are so that you’ll have an idea as to which one you should make. So here are a few examples:
If you would like to learn about the other types of receipts that you can make, then you simply need to go through our site until you are able to get the information that you need.
If you’re going to make a receipt, then you should know that there are standard sizes that you’ll need to follow. Those would be the following:
Take note that the one smaller of the two is made specifically for receipts that contain less information while the other is used for the complete opposite. Just be sure to know which one you’re supposed to use to fit the transaction.
The best kind of format that you could possibly make a receipt in would be Word as that’s what’s commonly used among many sellers. But you can also decide to go with PDF or any other format should you wish to do so, but it’s highly ill-advised.
Although there is a staggering amount of receipt templates that you can use, not every transaction will have a specific receipt template. Should that happen, you’re just going to have to start making the receipt from scratch as opposed to using a template.
Making a receipt may not be difficult, but remember that you still have to make sure that it has all the information it needs in regards to details of a transaction. So make the most out of the information presented in this article to help you so that you’ll be able to make a proper receipt.