Response letters are the letters used by an entity as an answer to the initial letter that was sent to them. Response letters may be sent to the clients of the company who have specific concerns or to individuals and groups who have inquiries and questions regarding a particular subject matter.
We can provide you with response letter templates should you be needing references in creating one. Aside from our response letter templates, you may also browse through our downloadable Sample Letter templates, which you may use for various purposes and functions.
Complaint Response Letter Template
Grievance Response Letter Template
Legal Response Letter Template
Final Response Letter Template
Complaint Response Letter
A complaint response letter is the letter sent by companies and establishments to their clients who have initially sent complaints regarding the company’s services and/or products. A complaint response letter includes the following information:
- The date that the complaint letter was received
- The date that the complaint response letter was written
- The name and job position of the representative of the company who has addressed the concern
- The result of the investigation regarding the filed complaint
- The actions that the company is to do in relation to the concern or complaint being raised
- The message of apology written by the company with regards to the incident that have occurred
Legal Response Letter
A legal response letter includes the following information:
- The date that the subpoena requesting specific records or other legal items and decisions has been received
- The purpose on why a legal letter has been written
- The list of people who are involved in a legal transaction or course of action
- The laws, regulations, and other legal conditions that were used as guidelines in the legal decision made
- The hearings and other processes that may be considered to be the proper action plan in a specific concern
- The statements that may be used to help or against a person involved in an incident that led for legal actions to be applied
Aside from our response letter templates, we can also provide you downloadable samples of Acknowledgement Letter Templates.
Business Response Letter Template
Patient Complaint Response Letter template
Response to Rejection Letter Template
Customer Response Letter Template Doc
Customer Response Letter
A customer response letter may be written by customers in response to the product or service that they have purchased or acquired from the company. A customer response letter includes the following information:
- The name and other basic information of the customer
- The reason for the creation of the customer response letter
- The date that the product or service has been purchased from the company
- The condition of the product or service being purchased
- The resolution that the customer wants to have regarding the specific transaction
Importance of Response Letter
Sending a response letter is important for the following reasons:
- It allows the sender of the first letter to be aware that the letter he or she sent has been received.
- It can state the reaction of the entity for whom the initial letter is regarding the information written in the letter they received.
- The sender of the initial letter whether his or her expected or suggested resolution will be granted by the entity.
Other than our downloadable response letters, you may also browse through our Job Termination Letter Templates.