14+ Response Letter Templates

Response letters are the letters used by an entity as an answer to the initial letter that was sent to them. Response letters may be sent to the clients of the company who have specific concerns or to individuals and groups who have inquiries and questions regarding a particular subject matter.

We can provide you with response letter templates should you be needing references in creating one. Aside from our response letter templates, you may also browse through our downloadable Sample Letter templates, which you may use for various purposes and functions.

Negative Response Letter to Job Candidate Post Interview

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Negative Response Letter for Experience Template

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Negative Response No Opening Template

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Apology for Delayed Response Template

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Response Letter to Improper Billing after Payment Template

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Response to Request for Service on Expired Warranty Letter

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Complaint Response Letter Template

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File Format
  • PDF

Size: 130 KB

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Grievance Response Letter Template

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File Format
  • PDF

Size: 8 KB

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Legal Response Letter Template

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File Format
  • PDf

Size: 137 KB

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Final Response Letter Template

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  • PDF

Size: 4 KB

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Complaint Response Letter

A complaint response letter is the letter sent by companies and establishments to their clients who have initially sent complaints regarding the company’s services and/or products. A complaint response letter includes the following information:

  • The date that the complaint letter was received
  • The date that the complaint response letter was written
  • The name and job position of the representative of the company who has addressed the concern
  • The result of the investigation regarding the filed complaint
  • The actions that the company is to do in relation to the concern or complaint being raised
  • The message of apology written by the company with regards to the incident that have occurred

Legal Response Letter

A legal response letter includes the following information:

  • The date that the subpoena requesting specific records or other legal items and decisions has been received
  • The purpose on why a legal letter has been written
  • The list of people who are involved in a legal transaction or course of action
  • The laws, regulations, and other legal conditions that were used as guidelines in the legal decision made
  • The hearings and other processes that may be considered to be the proper action plan in a specific concern
  • The statements that may be used to help or against a person involved in an incident that led for legal actions to be applied

Aside from our response letter templates, we can also provide you downloadable samples of Acknowledgement Letter Templates.

Business Response Letter Template

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File Format
  • PDF

Size: 46 KB

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Patient Complaint Response Letter template

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File Format
  • PDF

Size: 69 KB

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Response to Rejection Letter Template

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File Format
  • PDF

Size: 147 KB

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Customer Response Letter Template Doc

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File Format
  • DOC

Size: 4 KB

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Customer Response Letter

A customer response letter may be written by customers in response to the product or service that they have purchased or acquired from the company. A customer response letter includes the following information:

  • The name and other basic information of the customer
  • The reason for the creation of the customer response letter
  • The date that the product or service has been purchased from the company
  • The condition of the product or service being purchased
  • The resolution that the customer wants to have regarding the specific transaction

Importance of Response Letter

Sending a response letter is important for the following reasons:

  • It allows the sender of the first letter to be aware that the letter he or she sent has been received.
  • It can state the reaction of the entity for whom the initial letter is regarding the information written in the letter they received.
  • The sender of the initial letter whether his or her expected or suggested resolution will be granted by the entity.

Other than our downloadable response letters, you may also browse through our Job Termination Letter Templates.

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