Are you planning on leaving your job? Are you asking if writing resignation letters are necessary before you can leave your position? The answer is clearly yes. Similar to the letter required from you when you got into the company, you will also be required to submit a letter when you exit the company. Even if you have already notified your supervisors and your employer about your plan, a letter is still needed for formality’s sake. It is always advisable to resign professionally to leave a company in good terms.
Commonly, the next step that resigning employees need to take after handing in resignation notice letters is to look for another job. Success in securing a new job may depend on whether you left your job professionally or not. Your next employer may seek further information about you from external sources and they may call the management from your previous office. Their response to the inquiry will become one deciding factor if you will be able to get the position or not.
Resignation is defined as the formal act of leaving or vacating one’s position in a company or a business. When an employee chooses to leave a position voluntarily, it is considered as a resignation letter template. However, it would not be considered as a resignation if they are leaving the position due to the ending of their contract or term or if they are being terminated involuntarily.
A resignation letter is a document formally written and submitted for the purpose of notifying an employee’s superiors, supervisors, and employer that they will be leaving the position they are holding.
Whether or not the employee has already verbalized their plan on vacating the position towards their employer, a resignation letter should still be submitted for formality’s sake as well as for the employer’s own record. Usually, an employee will submit a resignation letter at least two weeks notice before their planned final date of reporting for duty to give the company time to find a replacement for the position.
Resignation letters are important because it is always best to leave a company with a good impression of yourself. With sample resignation letters, you get the chance to thank your employer and the entire company for giving you the opportunity to work for them and to inform them that you are leaving to find better opportunities and not because of personal issues between you and the organization.
Even though your simple resignation letter may not be totally honest, and that you do have something against the organization, it is always advisable not to write negative things on your resignation letter and only speak of your positive experiences. You may even mention some of your favorite and unforgettable moments during your stay with the company.
That said, leaving a position in a company without submitting a resignation letter will not only be seen as unprofessional but can also be treated as disrespectful.
A resignation letter, just like those featured in formal resignation letter templates, follow a strict format. And to help you on what to write on your resignation letter, here is a discussion on its formatting.
Just like any other formal letter template, the topmost portion should contain your full name, complete home address, phone number, and email address. Below that will follow the recipient’s name, designation in the company, name and address of the company’s office, phone number, and email address.
Depending on how acquainted you are with the recipient of the letter, you may or may not start the salutation with “Dear.” But if you want to maintain utmost formality, you may simply start with “Mr.” or “Ms./Mrs.” or “Dr.” followed by their last name only (only write their last name for the salutation since their full name already appears on the header).
Start the opening paragraph in a respectful but formal manner and clearly state your intention to resign from the company. It is important to state your intention to resign in clear manner so that the reader will immediately know the main purpose of you writing the letter. Below are examples on how to start the first part of the opening paragraph:
While this may be optional, you may state your reason for leaving the company. Just make sure to follow the guidelines in resignation letter format templates which emphasize that although this section should be brief, you need to include the necessary details while maintaining a positive attitude. Do this even if the real reason for you leaving is because you are unhappy with the company.
To make things easier for the employer to find a replacement for your position, mention that you are willing to help out during the transition phase. State that you would be happy to orient and train the new employee with the tasks and responsibilities of your position which you will be passing on to them.
Job resignation letter templates make it a point to include a statement of gratitude for the employer for all the experience and for giving one the opportunity to work for them. Let them know that your position has been beneficial to your career and can help you secure an even better job. And tell them that you wish nothing but goodwill and a prosperous future to your superiors, to your colleagues, to your employer themselves, and to the whole company. This way, your relationship with the company will continue to be positive even after you have left.
On the bottom-most part of the letter will be the sign off section. Sign off formally by using “Respectfully” or “Sincerely” with your typed full name below it, then close the letter by placing your handwritten signature over you name.
Still unsure on how to write a resignation letter? Here are some helpful guidelines on how to write one to make it easier for you.
As with any business document, a notice of resignation letter template also has a set of rules that need to be followed.